Item 4ICITY OF
SOUTHLAK.E
MEMORANDUM
July 10, 2012
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
Item 41 - 1
SUBJECT: Approve and ratify emergency expense for Dean Construction
to demolish and reconstruct the fishing pier at Bob Jones Park
in the amount of $153,830
Action Requested: City Council approval and ratification of emergency services
by Dean Construction in the amount of $153,830 to demolish
and rebuild deteriorated fishing pier at Bob Jones Park.
Background
Information: The purpose of this request is for City Council to take action
to ratify an emergency expense for Dean Construction in the
amount of $153,830 to make necessary, emergency repairs
to the City's fishing pier in Bob Jones Park. This type of
emergency expense is allowed by the Texas Government
Code and the City's Purchasing Policy, provided the
expense is necessary to preserve or protect the safety or
public health of local residents. As such, the emergency
expense is exempted from regular competitive bidding
processes and the City Council must ratify the emergency
purchase within 30 days.
A copy of the quote itemizing the services and staff's
authorization memo are included in the packet memo.
Ratification of the emergency expense for Dean
Construction to replace and rebuild the fishing pier will result
in compliance with the State's Government Code and City of
Southlake Purchasing Policy.
Financial
Considerations: Funding in the amount of $153,830 for the emergency
expense is provided in the FY 2012 SPDC operating budget.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Safety and Security and Performance
Management and Service Delivery and meets the Corporate
Objectives to invest to Achieve the Highest Standards of
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
City Council Meeting Date — August 7, 2012
Page 2 of 2
Item 41 - 2
Safety and Security and Invest to provide and maintain high
quality public assets.
Citizen Input/
Board Review: City Council consideration August 7, 2012
Legal Review: N/A
Alternatives: City Council ratify emergency expense
City Council decision not to ratify emergency expense
Supporting
Documents: Supporting documents include the following:
• Copy of Dean Construction Quote
• Staff authorization memo
Staff
Recommendation: City Council approve and ratify the emergency expense in
the amount of $153,830 for Dean Construction to demo and
rebuild the fishing pier at Bob Jones Park.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Proposed Pricing
Bob Jones Park
Fishing Dock Repair
Option #1
1. Demo all decking and wood framework and replace with pressure treated framework
an " x 6" trex decking (standard colors) $128,050.00
2. Pressur ash and paint structure framework $ 5,000.00
3. Patch and pa concrete columns $ 1,000.00
4. Replace existing li with 7 new lights $ 5.030.00
Total option #1 $139,080.00
Ci #2
1. Demo all decking and wood framework and replace with pressure treated framework
and 2" x 6" trex decking (standard colors) $142 ,800.00
2. Pressure wash and paint structure framework $ 5,000.00
3. Patch and paint concrete columns $ 1,000.00
4. Replace existing lights with 7 new lights
Total for option #2 Z: 873000
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CITY OF
SOUTHL.AKE
MEMORANDUM
July 5, 2012
TO: Sharen Jackson, Finance Director
FROM: 0 Chris Tribble, Director of Community Services
SUBJECT: Bob Jones Park Fishing Pier— Emergency Repairs Required
The fishing pier at Bob Jones Park is in need
notice considerable deterioration in the deck
structure daily and making necessary repairs
down the pier and begin repairs immediately.
of emergency repairs. We have begun to
structure, and have been inspecting the
It is my recommendation that we close
As per our discussion, I am in the process of obtaining a quote from Dean Construction,
the contractor currently on -site, mobilized, and constructing North Park, to begin repairs
of the structure within the next few weeks.
This memo is to document our discussion and your approval to proceed.