Item 4A (Joint mtg)CITY OF
SOUTHLAKE
TEXAS
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION
AND PARKS AND RECREATION BOARD MEETING
JUNE 12, 2012
LOCATION: Southlake Town Hall
1400 Main Street
Rooms 3C & 3D
Southlake, Texas 76092
PRESENT
Brandon Bledsoe
Mayor Pro Tern
Pamela Muller
Deputy Mayor Pro Tern
Southlake Parks Development, Vice - President
Martin Schelling
City Council (present at 5.41 p.m.)
Carolyn Morris
City Council
Southlake Parks Development Corporation, President
Al Zito
City Council
Southlake Parks Development Corporation, Secretary
Jeff Wang
City Council
Southlake Parks Development Corporation member
John Slocum
Parks and Recreation Board, Chair
Southlake Parks Development Corporation member
Elaine Cox
Parks and Recreation Board
Tina Wasserman
Parks and Recreation Board
Lori Palmer
Parks and Recreation Board
Sherry Berman
Parks and Recreation Board
Southlake Parks Development Corporation member
Chad Patton
Parks and Recreation Board
Tamara McMilan
Parks and Recreation Board
ABSENT
John Terrell
Gregg Formella
Mayor
Parks and Recreation Board
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
STAFF PRESENT City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager /Director of Public Safety Jim Blagg, Assistant to the
City Manager Alison Ortowski, Communication and Websites Manager Pilar Schank,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kari Happold, Director of Finance Sharen Jackson, Director of Planning and
Development Services Ken Baker, City Secretary Alicia Richardson and Deputy City
Secretary Traci Riggs.
1. CALL TO ORDER
Mayor Pro Tern Bledsoe called the joint meeting of City Council, Southlake Parks
Development Corporation and Parks and Recreation Board to order at 5:40 p.m.
2. DISCUSSION: CURRENT FINANCIAL ENVIRONMENT
City Manager Shana Yelverton advised the outline for the meeting would include a
review of the current financial environment, implementation of the Park, Recreation and
Open Space Master Plan and Trail System Master Plan, and details related to projects
identified for Capital Improvement Project (CIP) funding.
Finance Director Sharen Jackson provided a financial update on the Southlake Parks
Development Corporation. Ms. Jackson reviewed the funding sources and budget
structure for the Southlake Parks Development Corporation. Ms. Jackson reviewed the
sales tax collection trend and project funding for the years 1994 through May 2012. Ms.
Jackson informed Council and members of the Southlake Parks Development
Corporation and Parks and Recreation Board the outstanding debt is $43,696,309 and
the current fund balance is approximately $6.0 million.
3. DISCUSSION: 2005 PARK, RECREATION & OPEN SPACE MASTER PLAN
IMPLEMENTATION STATUS.
Director of Community Services Chris Tribble provided a status update on the following
2005 Park, Recreation & Open Space Master Plan projects:
• Nature Center (and preserve)
• Liberty Parks at Sherwood
• Royal and Annie Smith Park
• Lacrosse Facility (North Park)
• Noble Oaks Park improvements
• Bob Jones Park development
• Bicentennial —west lighted fields
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING MINUTES, JUNE 12, 2012
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4. DISCUSSION: CAPITAL IMPROVEMENT PROJECT PRIORITIES (FY 2013-
2017)
Mr. Tribble provided an abbreviated profile for the following projects:
• Multipurpose Community Facility
• Southlake Parks Development Corporation Matching Funds
• Bicentennial Park Phase III
• Bob Jones Nature Center & Preserve Development
• Liberty Park at Sheltonwood Phase II
• Safety Town
o Prioritization to be determined as part of Southlake 2030 Parks,
Recreation & Open Space / Community Facilities Master Plan committee
recommendations.
• Senior Facility
o Southlake 2030 Parks, Recreation & Open Space / Community Facilities
Master Plan committee recommends proceeding with
community /recreation /senior components as part of the multipurpose
community facility located at Bicentennial Park.
• Football fields
o Prioritization to be determined as part of Southlake 2030 Parks,
Recreation & Open Space / Community Facilities Master Plan committee
recommendations.
5. DISCUSSION: NEXT STEPS — SOUTHLAKE 2030 AND MULTIPURPOSE
FACILITY PROJECT PLAN.
Mr. Tribble reviewed the timeline for adoption of the Southlake Parks Development
Corporation Capital Improvement Project (CIP).
• August 7, 2012
o Southlake Parks Development Corporation and Parks and Recreation
Board joint meeting
• September 4 and September 18, 2012
o City Council
Mr. Tribble also reviewed the timeline for the Southlake 2030 Parks, Recreation & Open
Space / Community Facilities Master Plan and steps identified for the Multipurpose
Community Facility project.
6. EXECUTIVE SESSION
No Executive Session held.
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING MINUTES, JUNE 12, 2012
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7. ADJOURNMENT
Mayor Pro Tern Bledsoe adjourned the meeting at 6:24 p.m.
Brandon Bledsoe
Mayor Pro Tern
Alicia Richardson, TRMC
City Secretary
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING MINUTES, JUNE 12, 2012
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