2012-04-09 mi CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: April 9, 2012
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:30 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Vice - Chairman
Tina Wasserman, Secretary Margaret Adams, and Board Members Sherry Berman, Elaine
Cox, Gregg Formella and Lori Palmer
Parks and Recreation Board Members absent: None
Staff present: Director of Community Services Chris Tribble and Deputy Director Kari Happold
Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 7:23 p.m.
Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting
held February 13, 2012 — No corrections to the minutes.
B. Absence of Parks and Recreation Board members — There were no absences
for the Board to consider at this meeting.
A motion was made, second and approved unanimously (7 -0) to accept the meeting minutes
as presented.
Agenda Item No. 4. Public Forum. No one was present during Public Forum to address the
Parks Board at this meeting.
Agenda Item No. 4. Consider:
A. Recommendation on Park Dedication requirements for Watermere South
Village — Director Tribble presented the proposal for Watermere South Village, a
54 -unit residential development located at Watermere Drive and Union Church
Road. The total required park land dedication for the development is 1.35 acres
of public parkland or an alternative fee payment of $162,000.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the April 9, 2012 Parks Board Meeting
Page 2 of 4
The developer proposed to satisfy the park dedication requirement by dedicating
2.32 acres of public parkland to be maintained by the developer and eventually
by the HOA, by installing three (3) park benches along the park trail as approved
by the Park Department and the construction of 0.19 miles of concrete trail within
the park. The total value of the proposed land, park benches and trail is
$305,979, which exceeds the park dedication fee requirement of $162,000 by
$143,979. Therefore the developer also requested $143,979 in credits that may
be applied to a future park project to be developed by the same owner /applicant
(developer).
Additionally, the developer proposed to complete the parking lot on the east side
of Watermere Drive as requested by the Park Board at the February 13, 2012
meeting.
Developer Rick Simmons, Watermere at Southlake, 3110 W. Southlake Blvd.,
was present and responded to questions regarding the loop portion of the .25
mile trail of which only 0.19 miles is eligible for credit as the remainder is on
private property, and about bringing back to Park Board at a later date the exact
size of the parking lot to be constructed once the size has been determined. He
clarified that maintenance of the parkland includes all cost of the maintenance.
A motion was made to recommend approval of the proposed park dedication as
presented and to grant a credit balance of $143,979 to be applied to the future
park development by the owner /applicant.
Motion: Wasserman
Second: Adams
Ayes: Adams, Berman, Cox, Formella, Palmer, Slocum and Wasserman
Nays: None
Abstain: None
Approved: 7 -0
Motion Carried
B. Recommendation on SPDC Matching Funds request from Southlake Carroll
Lacrosse Association (SCLA) in the amount of $92,700 for three
scoreboards, three shade structures and three scorer's tables — Director
Tribble presented the request proposed by the Southlake Carroll Lacrosse
Association (SCLA) for 100% participation of SPDC matching funds for half the
cost of scoreboards, shade structures and scorer's tables that have been
installed at the North Park facility at a total cost of $185,400. SCLA proposed to
contribute half the cost ($92,700) with no request for in -kind service matching.
The Board discussed the request by SCLA.
Representatives from Southlake Carroll Lacrosse Association were present in
support of the item and to respond to questions, but did not address the Board.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the April 9, 2012 Parks Board Meeting
Page 3 of 4
A motion was made to recommend approval of the Southlake Carroll Lacrosse
Association matching funds request for 100% participation of SPDC matching
funds in the amount of $92,700 for three scoreboards, three shade structures
and three scorer's tables that have been installed at the North Park.
Motion: Berman
Second: Cox
Ayes: Adams, Berman, Cox, Formella, Palmer, Slocum and Wasserman
Nays: None
Abstain: None
Approved: 7 -0
Motion Carried
Agenda Item 5. Discussion:
A. Construction Management Report — The Construction Management Report
was distributed in the meeting packet. Staff answered Board inquiries about
Bicentennial Park and North Park. The grand opening for North Park is
anticipated September 2012.
B. Southlake 2030 Plan Components Update — The Board was updated on the
Mobility Plan, Youth Plan and Parks, Recreation & Open Space /Community
Facilities Master Plan. Park Board members Lori Palmer and Sherry Berman
were appointed by City Council to represent the Park Board in the Mobility Plan
committee. The Youth Plan may be kicked off in the fall.
C. Joint Utilization Update — City Council ratified moving forward with changes to
Joint Utilization however the school district is still working with the mayor on
remaining issues.
D. Miracle Field Update — The Miracle Field organization is officially incorporated
now and has started their fundraising plans. Chair Slocum will attend the opening
day game for Miracle League on Saturday when a check for $2,500 will be
presented.
Election Day and early voting information for the May 12 General Election was announced.
Agenda Item 6. Adjournment:
A motion was made to adjourn the meeting at 7:55 p.m.
Motion: Cox
Second: Palmer
Ayes: Adams, Berman, Cox, Formella, Palmer, Slocum and Wasserman
Nays: None
Abstain: None
Approved: 7 -0
Motion Carried
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the April 9, 2012 Parks Board Meeting
Page 4 of 4
Joh Slocum
C . ir, Parks & Recreation Board
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t i l , r
Chris Tribble
Director, Community Services Dept.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork