2012-07-09 Parks Board Meeting)D CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Monday, July 9, 2012
6:00 p.m.
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
REGULAR AGENDA
1. Call to order
A. Recognition of former Parks Board member Margaret Adams
2. Consent:
A. Approve minutes from the regular Parks and Recreation Board meeting
held June 11, 2012.
B. Absence of Parks and Recreation Board members.
3. Public Forum
4. Consider:
A. Election of Officers
B. Recommendation to renew a lease agreement for grazing on
approximately 4.5 acres of undeveloped City property.
C. Recommendation on proposed FY 2013 -2017 Southlake Parks
Development Corporation Capital Improvement Plan and Fiscal Year
2013 Capital Budget.
D. Recommendation on proposed Bicentennial Park Master Plan.
E. Recommendation on proposed Bicentennial Park Phase 2 Site Plan.
5. Discussion:
A. Construction Management Report
B. Southlake 2030 Plan Components Update
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — July 9, 2012 at 6:00 p.m.
Page 2 of 2
1. 2030 Mobility Plan
2. 2030 Parks, Recreation & Open Space /Community Facilities Master
Plan
C. Miracle Field Update
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at
Town Hall, 1400 Main Street, Southlake, Texas, on Friday, July 6, 2012 by 6:00 p.m.
pursuant to Chapter 551 of the Texas Government Code.
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Alicia Richardson, TRMC
City Secretary
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If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary 48 hours in advance at 817.748.8016
reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CI TY O F
S OUTHLAKE
PARKS AND RECREATION BOARD MEETING: July 9, 2012
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Secretary Sherry
Berman and Board Members Elaine Cox, Gregg Formella, Lori Palmer and Chad Patton
Parks and Recreation Board Members absent: Vice - Chairman Tina Wasserman
Staff present: Director of Community Services Chris Tribble and Assistant to the Director
Candice Edmondson
Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 6:11 p.m.
Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting
held June 11, 2012 — No corrections to the minutes.
B. Absence of Parks and Recreation Board members — There were no absences
for the Board to consider at this meeting.
A motion was made to approve the consent agenda as presented.
Motion: Cox
Second: Berman
Ayes: Berman, Cox, Formella, Palmer, Patton and Slocum
Nays: None
Abstain: None
Vote: 6 -0
Motion Carried.
Agenda Item No. 3. Public Forum. No one was present during Public Forum to address the
Parks Board at this meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the July 9, 2012 Parks Board Meeting
Page 2 of 4
Agenda Item No. 4. Consider:
A. Election of Officers — The Board considered nominations for Park Board chair,
vice -chair and secretary positions.
A motion was made to elect John Slocum chairman, Tina Wasserman Vice -Chair
and Sherry Berman Secretary.
Motion: Slocum
Second: Cox
Ayes: Berman, Cox, Formella, Palmer, Patton and Slocum
Nays: None
Abstain: None
Vote: 6 -0
Motion Carried.
B. Recommendation to renew a lease agreement for grazing on approximately
4.5 acres of undeveloped City property -- Director Tribble presented the
proposed lease agreement for the undeveloped City property that has previously
been leased for grazing. Leasing of the property for grazing provides a cost
effective method of maintaining the City's unused property. The Board discussed
the lease and would like public notice for future lease opportunities.
A motion was made to recommend approval of the proposed lease agreement
with Tommy Keeton for grazing on approximately 4.5 acres of undeveloped City
property.
Motion: Berman
Second: Cox
Ayes: Berman, Cox, Palmer, Patton, Slocum
Nays: None
Abstain: Formella
Approved: 5 -1 -0
Motion Carried
C. Recommendation on proposed FY 2012 -2017 SPDC CIP and FY 2013
Capital Budget -- Director Tribble presented the Capital Improvement Plan and
budget, highlighting the proposed expenditures and projects. The Board
discussed the CIP and budget and commented the SPDC Matching Funds
budget would continue to be budgeted at $200,000.
A motion was made to recommend approval of the proposed FY 2012 -2017
SPDC CIP and FY 2013 Capital Budget as presented.
Motion: Formella
Second: Cox
City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork
Minutes of the July 9, 2012 Parks Board Meeting
Page 3 of 4
Ayes: Berman, Cox, Formella, Palmer, Patton, Slocum
Nays: None
Abstain: None
Approved: 6 -0
Motion Carried
D. Recommendation on proposed Bicentennial Park Master Plan -- Director
Tribble combined a presentation for the Bicentennial Park Master Plan with the
Phase 2 Site Plan (Item 4E). The purpose of the Master Plan, a recap of the
Phase I and design elements of Phase 2 of the Park were presented.
James Williams, Schrickel, Rollins and Associates, presented information about
the master plan and site plan improvements.
The Board discussed both plans. Staff responded to the Board's questions
concerning features of the master plan and site plan, specifically regarding
security in the park, lighting in Liberty Garden, and timelines.
A motion was made to recommend approval of the proposed Bicentennial Park
Master Plan as presented.
Motion: Formella
Second: Cox
Ayes: Berman, Cox, Formella, Palmer, Patton, Slocum
Nays: None
Abstain: None
Approved: 6 -0
Motion Carried
E. Recommendation on proposed Bicentennial Park Phase 2 Site Plan — This
item was presented with the above agenda item.
During discussion of the site plan, the Board requested consideration be given to
connection of the trail behind Tom Thumb to the parking lot.
A motion was made to recommend approval of the proposed Bicentennial Park
Phase 2 Site Plan.
Motion: Cox
Second: Palmer
Ayes: Berman, Cox, Formella, Palmer, Patton, Slocum
Nays: None
Abstain: None
Approved: 6 -0
Motion Carried
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the July 9, 2012 Parks Board Meeting
Page 4 of 4
Agenda Item 5. Discussion:
A. Construction Management Report — The Construction Management Report
was accidently omitted from the meeting packet; however, Director Tribble was
able to provide an update about current projects. Staff will confirm date for grand
opening for North Park (September 8 or September 15) and advise the Park
Board.
B. Southlake 2030 Plan Components Update — The Board was updated on
meetings of the Mobility Plan committee by Sherry Berman and Lori Palmer.
C. Miracle Field Update — Chair Slocum updated the Board on developments with
the Miracle League and mentioned an upcoming motocycle rally and Southlake
Rangers ball game in support of the Miracle Field. Local resident and former
Park Board chairman Mike Mills was present in support of Miracle Field.
Staff will check dates in September or October for a tour of park facilities.
Agenda Item 6. Adjournment:
A motion was made to adjourn the meeting at 7:19 p.m.
Motion: Cox
Second: Berman
Ayes: Berman, Cox, Formella, Palmer, Patton and Slocum
Nays: None
Abstain: None
Approved: 6 -0
Motion Carried
Joh Slocum
ir, Parks & Recreation Board
•• i T 1.'le
Director, Community Services Dept.
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork