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Item 4DCITY OF SOUTH LAKE MEMORANDUM June 19, 2012 To: Shana Yelverton, City Manager From: Jim C. Blagg, Assistant City Manager /Director of Public Safety Subject: Item 4D: Approve an Interlocal Agreement with the Cities of Keller and Colleyville for the Provision of Animal Control Services Action Requested: Approve an Interlocal Agreement with the Cities of Keller and Colleyville for the Provision of Animal Control Services Background Information: The purpose of this item is to seek Council approval of an interlocal agreement with the Cities of Keller and Colleyville for the provision of animal control services. Similar to the existing jail and dispatch agreement, the City of Keller will be the entity that will directly provide the services and house the detained animals in their shelter. Under this agreement, Keller will hire Southlake's Field Services Officer as an Animal Control Officer (ACO). This will allow Keller to employ three full time ACOs, with two ACOs handling field operations and one ACO handling duties at the shelter. This will provide Southlake will full time and on -call animal control coverage and will lead to improved service levels on later during nights and weekends. Provision of animal control services has historically been a gap issue in the Citizen Survey. The enhanced levels of service included in this new agreement should help to improve citizen satisfaction with animal control services. This agreement stipulates that Southlake will work will Keller to develop a unified set of laws to apply and enforce, which will require Southlake to amend its ordinance to require the registration of dogs. If approved, this agreement will go into effect on October 1, 2012. 4D -1 City Council Meeting Meeting Date — June 19, 2012 Page 2 of 3 Financial Consideration: For the first three years of the agreement, Southlake's costs are fixed at 26% of Keller's total animal control cost. Currently, this amounts to $66,542, which represents savings of $15,677 over the City's current animal control expenditures. Following the initial three year period, the cost share factor will be re- evaluated based on the number of calls for animal control service from each city, with the percentages adjusted accordingly. Additionally, Keller has agreed to provide an ACO on an overtime basis for the control of the City's feral hog problem. The City will budget this overtime expense separately from this agreement. Keller plans to construct a new, 9,400 square foot Animal Shelter /Adoption Center at the Keller police facility at 330 Rufe Snow Drive. The project is scheduled to be completed in October 2014. The regional costs required to make this facility a regional facility for Keller, Colleyville and Southlake will be an additional $400,000. Southlake will pay a capital cost of $11,000 each year following There are two options for the operation of the shelter once it is constructed. Under option 1, Keller would conduct adoptions handle the operations of the shelter. The proposed cost to Southlake under this option is $102,007 per year. This represents a cost increase of $19,788 over what the City currently spends for animal control. Under option 2, Keller would partner with the human society to handle adoptions. The proposed cost to Southlake under this option is $82,021, which is a cost savings of $198 over what the City currently spends for animal control. Strategic Link: Partnerships and Volunteerism; C5: Provide Opportunities for Partnerships and Volunteer Involvement; 131: Achieve Best in Class Status in all City Disciplines; 132: Collaborate with Select Partners to Implement Service Solutions; 134: Provide High Quality Customer Service; F1: Adhere to Financial Management Principles and Budget. Citizen Input/ Board Review: N/A 6D -2 City Council Meeting Meeting Date — June 19, 2012 Page 3 of 3 Legal Review: This agreement has been reviewed by the City Attorney. Alternatives: Approval of an interlocal agreement with the Cities of Keller and Colleyville for the Provision of Animal Control Services Approval of an interlocal agreement with the Cities of Keller and Colleyville for the Provision of Animal Control Services with additional input Non - approval of an interlocal agreement with the Cities of Keller and Colleyville for the Provision of Animal Control Services Supporting Documents: Interlocal Agreement for Combined Animal Control and Shelter Services for the Cities of Keller, Southlake and Colleyville with Exhibit A. Staff Recommendation: Approval of an interlocal agreement with the Cities of Keller and Colleyville for the Provision of Animal Control Services 6D - 3