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Item 4D AudioUSOUTHLAKE Mayor and Members of City Council, Item 4D on your agenda is the approval of an interlocal agreement with the Cities of Keller and Colleyville for the Provision of Animal Control Services. I Fill The City of South lake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstandingvalue and unrivaled quality in everything that we do. a C1 Achieve the C2 Provide travel C3 Provide attractive CA Attract and keep top -tlet C5 Promate opportunities highest standards co nva ence within and unique spaces for businesses to drive a for partnerships and of safety and City and region enjoyment of personal dynamic and sustainable volunteer involvement security interests economic environment Bl Achieve hest- E2 Collaborate with 63 Enhance resldent 34 Provide high BS Improve ss status in select partners to quality of life and quality customer performanceof BE Uptimize all c discnes i li implement service buslnesesustalnabllity, service delivery and use of y p solutions through tourism operaflorid technology Processes =1 F1 Adhere to financial tt ■ ■�� BAchlevefiscal F4Establishand management principles wellness standards maintain effective and budget Internal controls 1 1 - u Ensure our people L2 Enhance .., _.. L4 Recognize LS Empower understandthe leadership devalbp and d Informeddecision- • an strategyandhowthey capabilities to ret�inaskiBed reward high snaking ataB,favelsfg, contribute to it deliver results This item is linked to the City's Strategy Map related to the focus area of Partnerships and Volunteerism and meets the corporate objectives to Achieve the Highest Standards of Safety and Security, Promote Opportunities for Partnerships and volunteer involvement, Achieve Best in Class Status in all City Disciplines, Collaborate with select partners to implement service solutions, Provide High Quality Customer Service, and adhere to financial management principles and budget. 2 Background Information • Regionalization of Animal Control services with City of Keller and City of Colleyville — Effective October 1, 2012 — Similar to Jail /Dispatch agreement — City of Keller will directly provide animal control services and will house detained pets in their shelter facility. — Southlake will amend animal control ordinance to require registration of dogs. The purpose of this item is to seek Council approval of an interlocal agreement with the Cities of Keller and Colleyville for the provision of animal control services. If approved, this agreement would go into effect on October 1, 2012. Similar to the existing jail and dispatch agreement, the City of Keller will be the entity that will directly provide the services and house the detained animals in their shelter. This agreement stipulates that Southlake will work will Keller to develop a unified set of laws to apply and enforce, which will require Southlake to amend its ordinance to require the registration of dogs. 3 Service Level Improvements • Keller will hire Southlake's Field Service Officer as one of three Animal Control Officers. — Agreement provides full time and on -call animal control coverage, including nights and weekends — Improvement on Citizen Survey Gap Issue Under this agreement, Keller will hire South lake's Field Services Officer as an Animal Control Officer (ACO). This will allow Keller to employ three full time ACOs, with two ACOs handling field operations and one ACO handling duties at the shelter. This will provide Southlake will full time and on -call animal control coverage and will lead to improved service levels on later during nights and weekends. Provision of animal control services has historically been a gap issue in the Citizen Survey. The enhanced levels of service included in this new agreement should help to improve citizen satisfaction with animal control services. M Short Term Financial Information • Short Term Annual Cost: $66,542 — Savings of $15,677 over current animal control expenditures — Represents 26% of Keller's total animal control costs. — Additional feral hog overtime expense — Agreement will change upon completion of new facility For the first three years of the agreement, Southlake's costs are fixed at 26% of Keller's total animal control cost. Currently, this amounts to $66,542, which represents savings of $15,677 over the City's current animal control expenditures. Following the initial three year period, the cost share factor will be re- evaluated based on the number of calls for animal control service from each city, with the percentages adjusted accordingly. Additionally, Keller has agreed to provide an ACO on an overtime basis for the control of the City's feral hog problem. The City will budget this overtime expense separately from this agreement. These costs are short term costs and will change upon completion of the new Keller Animal Shelter. 5 Future Shelter • Keller plans to construct anew Animal Shelter scheduled to be complete in October 2014 — 9,400 square foot facility — Southlake will contribute $11,000 in capital costs each year once the facility is complete. Keller plans to construct a new, 9,400 square foot Animal Shelter /Adoption Center at the Keller police facility at 330 Rufe Snow Drive. The project is scheduled to be completed in October 2014. The regional costs required to make this facility a regional facility for Keller, Colleyville and Southlake will be an additional $400,000. Southlake will pay a capital cost of $11,000 each year following completion of construction. No capital costs are due prior to the completion of the facility. M Long Term Financial Information • Option 1: Keller operates shelter and performs adoptions — Southlake Expense: $102,007° • Cost increase of $19,788 • Option 2: Keller partners with the Humane Society to • perform adoptions Southlake Expense: $82,021 • Cost Savings of $198 • Both options include $11,000 capital cost There are two options for the operation of the shelter once it is constructed. Under option 1, Keller would conduct adoptions handle the operations of the shelter. The proposed cost to Southlake under this option is $102,007 per year. This represents a cost increase of $19,788 over what the City currently spends for animal control. Under option 2, Keller would partner with the humane society to handle adoptions. The proposed cost to Southlake under this option is $82,021, which is a cost savings of $198 over what the City currently spends for animal control. It is important to note that both Option 1 and 2 include the $11,000 capital cost associated with the new facility. 7 $120,000.00 I Short Term — Next Two Years I Long Term - TBd I $102,007.00 $100,000.00 I I $82,219.19 $52,021.00 $50,000.00 I I $66,214.00 I I $60,000.00 I I I I $40,000.00 I I I I $20,000.00 I I 1 $" I Current Expenses Short Term ExpenseslLong Term Expenses -Long Term Expenses - (2 years) I No Humane Society Humane Society I Participation Participation This chart shows the current animal control expenses compared against the short term cost of the interlocal agreement, as well as long term options 1 and 2. Again, options 1 and 2 include the $11,000 capital cost. 0 Requested Action Approval of an interlocal agreement with the Cities of Keller and Colleyville for the Provision of Animal Control Services Staff recommends approval of an interlocal agreement with the Cities of Keller and Colleyville for the Provision of Animal Control Services 0 CITY OF S0UTHLA1<,E If you have any questions please contact Jim Blagg at 817 - 748 -8601. Thank you 10