2012-02-22 OFFICIAL MINUTES
February 22, 2012
Approved by the Southlake Library Board
LUi C ITY O F
SOUT -LAKE
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3 Southlake Library Board Meeting:
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5 February 22, 2012 6:OOPM
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7 LOCATION: Southlake Town Hall
8 1400 Main Street, Room 3D
9 Southlake, Texas
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11 Members Present: Chair Brenda Flores and Library Board members Sally Biersmith,
12 Lori Burr; Ayako Miyazaki; Kim Roberts; Cheri' Ross; Vice Chair Michelle Spradlin.
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14 Members Absent: None
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16 Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
17 Library; Jennifer Tucker, Operations Manager - Library.
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19 Guests: None
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21 REGULAR SESSION
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23 Agenda Item No. 1. Call to Order —
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25 The meeting was called to order by Chair Flores at 6:06 p.m.
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27 Agenda Item No. 2. Administrative Comments —
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29 A. City Librarian's Report —
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31 Mr. McGeath discussed the Library computers. What customers can view
32 on the Library computers is limited to non - objectionable materials. Any
33 departure from this posted rule is viewed by Library staff as an abuse of
34 City provided resources.
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36 Ms. Tucker gave a review of the tagging project. To date staff and
37 volunteers have tagged about half the collection. We are not ready to
38 activate the new RFID system yet because not enough of the collection has
39 been tagged. Polaris works with both systems. We have to read the bar
40 codes instead of scanning them for items that are not retagged.
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42 We have a digital library assistant that can be used to scan the stacks for
43 items that are out of order, lost, missing, etc.
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
February 22, 2012
Approved by the Southlake Library Board
1 Overdrive is being used extensively. Ms. Tucker explained that some
2 publishers won't give permission for the latest publications to be digitized
3 because they want to sell the print versions. Penguin Publishers has
4 refused digital access to their print publications so none of those will be
5 available. However we have still had over 3,000 checkouts after not even
6 a year. We started out with 300 books and now have over 750 items.
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8 Various ways of advertising the availability of digital materials were
9 discussed.
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11 B. Library Statistics —
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13 The Library statistics will be available at the next meeting.
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15 Agenda Item 3A. Consider: Approval of the minutes from the January 25, 2012
16 Southlake Library Board meeting.
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18 The minutes were approved by a majority vote.
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20 Agenda Item No. 4. Public Forum —
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22 There was no one present to address the Library Board during the Public Forum. The
23 Public Forum was opened and closed at 6:22 p.m.
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25 Agenda Item No. 5A, Discussion: Continued Discussion of Technical Services.
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27 We are outsourcing processing of materials so that they arrive shelf ready. Instead of
28 having staff process materials, we can use them to help the borrowers. We order new
29 materials before they are due out so they will be ready to send to the shelf on the
30 release date.
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32 We weren't happy with the cataloging records, so we partnered with OCLC to obtain
33 better information in the cataloging records. We purchased NoveList, a software that
34 suggest similar titles and authors, summaries, and the order of books in a series among
35 other things. We own the books that are being suggested. There have been several
36 tweaks to the public catalog so that it better informs the customer about what we have
37 and the availability. There was a brief explanation of MARC records.
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39 Agenda Item No. 5B. Discussion: Advocacy Program Update.
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41 1. Library Fundraising Gala —
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43 There was a discussion about how funds would be accepted and how
44 payments would be tracked. FOSL will be contacted. Silent auction
45 processes were discussed along with food, beverage and location options.
46 Various dates were discussed. June 8 was found to be the best date.
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
February 22, 2012
Approved by the Southlake Library Board
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2 2. Potential Donor Levels
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4 Various options for donations were discussed. The Library will reserve an
5 area to acknowledge the donors. Mr. McGeath will make a list of needs and
6 uses for the funds generated.
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9 Agenda Item No. 5C. Discussion: Board Opportunities Update.
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11 This was discussed earlier in the meeting.
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13 Agenda Item No. 5D. Discussion: Texas Library Association Update.
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15 Texas Library Association meets in Houston this year at the George Brown Convention
16 Center from April 16 -20. Mr. McGeath, Mrs. Pfledderer and Ms. Tucker will be
17 attending.
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19 Agenda Item No. 5E. Discussion: Friends of Southlake Library (FOSL) Update.
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21 There is nothing to report at this time.
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23 Agenda Item No. 6. Adjournment.
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25 Chair Flores adjourned the meeting at 7:13 p.m.
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31 Brenda Flores, C air
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36 Kerry McGeath, Deputy Director, Southlake Public Library
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39 A recording of this meeting may be requested in the Office of the City Secretary.
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City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork