2012-04-17 t CITY OF
� SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: APRIL 17, 2012
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
BOARD MEMBERS PRESENT: President Carolyn Morris, Vice - President Pamela A. Muller
(present at 4:36 p.m.), Secretary Al Zito (present at 4:40 p.m.), and Board Members Sherry
Berman, Tamara McMillan, John Slocum and Jeff Wang.
BOARD MEMBERS ABSENT: None.
STAFF PRESENT: Assistant City Manager / Director of Public Safety Jim Blagg, Assistant City
Manager Ben Thatcher (present at 4:50 p.m.), Director of Community Services Chris Tribble,
Deputy Director of Community Services Kari Happold, Assistant to Director Candice
Edmondson, Director of Finance Sharen Jackson (present at 4:39 p.m.) and City Secretary
Alicia Richardson.
1. CALL TO ORDER
President Morris called the meeting of the Southlake Parks Development Corporation to order at
4:32 p.m.
PRESENTATION BY BILL MCLEROY WITH THE WHITESTONE GROUP ABOUT GRANT
OPPORTUNITIES FOR THE CITY.
Mr. McLeRoy, Senior Principal of the Whitestone Group, shared with the Board that there are
approximately 1,400 private funding foundations located in North Texas with 300 being located
in Tarrant County. He provided the Board with an overview of various grant opportunities for
organizations. Mr. McLeRoy mentioned that the City's matching funds program increases grant
opportunities.
2. CONSENT AGENDA (Item 2A) Consent Agenda items are considered to be routine by
the Board of Directors and are enacted with one motion. President Morris read the
Consent Agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE MARCH 6, 2012 REGULAR SOUTHLAKE
PARKS DEVELOPMENT CORPORATION MEETING.
APPROVED
The Board reviewed the minutes regarding the discussion of in -kind services for previously
delivered services. The consensus of the Board was that the minutes correctly reflected the
discussion for in -kind services.
Director of Community Services Chris Tribble informed the Board the direction provided to staff
was to remove the language, "However, already - delivered services may be considered" and for
staff to work with the city attorney on general language pertaining to requested variances. Mr.
Southlake Parks Development Corporation Meeting Minutes — April 17, 2012
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Tribble informed the Board that staff worked with the city attorney to incorporate the appropriate
language in the policy. The policy was approved by Council at their March 20, 2012 meeting.
Staff was directed to provide the Board with a copy of the final policy. The consensus of the
Board was to place an item on a future agenda to discuss the policy.
A motion was made to approve the March 6, 2012 regular Southlake Parks Development
Corporation meeting.
Motion: Berman
Second: Muller
Ayes: Berman, McMillan, Morris, Muller, Slocum, Wang, Zito
Nays: None
Approved: 7 -0
3. PUBLIC FORUM
President Morris opened the public forum and asked for anyone wishing to speak to come
forward. There being no one wishing to speak, President Morris closed the public forum.
4. CONSIDER
4A. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM SOUTHLAKE
CARROLL LACROSSE ASSOCIATION IN THE AMOUNT OF $92,700 FOR
SCOREBOARDS, SHADE STRUCTURES AND SCORER'S TABLES.
APPROVED
Director of Community Services Chris Tribble presented item to the Board. Mr. Tribble informed
the Board that staff worked with Southlake Carroll LaCrosse Association during the design and
development stage of North Park. As the design for the park moved forward, staff identified
several opportunities and worked with the association. In August 2011, the association
provided the City with a commitment letter identifying $92,700 to offset costs of amenities. The
amenities were installed by Dean Construction during the construction of North Park. The
Council, at their March 20, 2012 meeting adopted the Southlake Parks Development
Corporation matching funds policy. Staff is bringing forward this request to the Board for
consideration. If approved, the association will apply funds toward a Southlake Parks
Development Corporation matching funds request for a total of $185,400 in infrastructure at
North Park. Mr. Tribble informed the Board the funds will offset costs incurred by the City. The
revised policy states the Board's review is to consider if the project is consistent with the overall
intended use of the park and the City's Park Master Plan.
Staff was directed to prepare a thank you letter to Southlake Carroll Lacrosse Association for
their partnership. The letter is for the Mayor, Southlake Parks Development Corporation
President and Parks and Recreation Advisory Board Chair signatures. The board also asked
that Community and Websites Manager Pilar Schank include an announcement to publicize the
partnership and new equipment.
A motion was made to approve the SPDC matching funds request from Southlake Carroll
Lacrosse Association in the amount of $92,700 for three scoreboards, three shade structures,
and three scorer's tables installed at North Park, based on the viability of the project for the
master plan, the evaluation criteria, and the benefit of the project to Southlake citizens.
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Motion: Slocum
Second: Zito
Ayes: Berman, McMillan, Morris, Muller, Slocum, Wang, Zito
Nays: None
Approved: 7 -0
5. DISCUSSION: APRIL CONSTRUCTION MANAGEMENT REPORT
Director of Community Services Chris Tribble was available to answer questions from the
Board.
President Morris called on Director of Finance Sharen Jackson to review the financials provided
in the Board's packet.
Director of Finance Sharen Jackson provided the Board with a review of the sales tax report.
The sales tax collected year -to -date is $2,251,000, which is approximately six percent (6 %)
increase of what was collected for the same period last year.
President Morris asked the Board for comments regarding Mr. McLeroy's presentation.
The Board recognized the importance of exploring every opportunity to receive grant funding for
various projects and organizations within the City of Southlake. Secretary Zito recommended
that the Council discuss grant options during one of their work sessions. The Board could
forward their recommendation to Council to determine if a grant consultant should be hired by
the City.
Staff was directed to place a standing item on the agenda to discuss sales tax report.
6. ADJOURNEMENT
President Morris adjourned the meeting 5:32 p.m.
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Carolyn M ris
President
ATTEST:
Alicia Richardson, City Secretary
Southlake Parks Development Corporation Meeting Minutes — April 17, 2012
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