WS Item 3
Boards & Commissions Management
May 15, 2012
Purpose of Presentation
Update Council on project status
Solicit feedback on outstanding issues
Set date to formally bring forward Board Manual
City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and
unrivaled quality in everything that we do.
Fulfill Our
Mission
Live Our Core Values
Promote
Learning
and Growth
Provide
Financial
Stewardship
Serve Our
Customers
Manage the
Business
Safety and Security
Deliver on Our
Focus Areas
Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork
Infrastructure
Quality
Development
Mobility
Performance Management
and Service Delivery
Partnerships
and Volunteerism
Background
From Concept to Practice:
Project Framework
Board Management Plan
Supporting Initiatives:
Developed detailed job descriptions
Created a marketing plan (outlined as SOP)
Revised application
HR provided standard interview questions
Supporting Initiatives:
Job descriptions include clear expectations
Established a training curriculum for orientation
Offer online orientation
Developed leadership training for chairs
Supporting Initiatives:
Standardized format for enabling ordinances
Developed a board member welcome packet
Created a board member manual; including a code of conduct and policy guidelines
Plan more joint meetings with Council
Board & Commission Toolbox
Board & Commission Toolbox
Welcome Packet
Welcome letter
Training Requirements
Job Description
Board Manual
City Charter
Governing Ordinances
General Information
Organizational Chart
Staff Liaison Contact Information
Board Contact Information
Board & Commission Toolbox
Board Manual
Code of Conduct
Guidelines for board members
Introduction to city government
General information
Meeting responsibilities
Conflict of interest disclosure guidelines
Board & Commission Toolbox
Online Training Portal
General Information
City Overview
Ethics & Code of Conduct
Open Government
Leadership
Strategic Planning & Comprehensive Planning
Specific Board / Commission Information
http://training.ci.southlake.tx.us/
City Council Direction
How do you feel about:
Staggering of terms?
City Council review process?
Annual board reporting process?
Next Steps
Finalize Board Manual
Council adoption on June 5
Item 4C
Questions?
Job Descriptions
Training Curriculum
Board Member Welcome Packet
Board Manual
Satisfies Board Management Plan components:
Standardizes expected behavior of boards
Communicates requirements
Introduces operational background information
Code of Conduct and Policy Guide