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WS Item 3 Boards & Commissions Management May 15, 2012 Purpose of Presentation Update Council on project status Solicit feedback on outstanding issues Set date to formally bring forward Board Manual City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything that we do. Fulfill Our Mission Live Our Core Values Promote Learning and Growth Provide Financial Stewardship Serve Our Customers Manage the Business Safety and Security Deliver on Our Focus Areas Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork Infrastructure Quality Development Mobility Performance Management and Service Delivery Partnerships and Volunteerism Background From Concept to Practice: Project Framework Board Management Plan Supporting Initiatives: Developed detailed job descriptions Created a marketing plan (outlined as SOP) Revised application HR provided standard interview questions Supporting Initiatives: Job descriptions include clear expectations Established a training curriculum for orientation Offer online orientation Developed leadership training for chairs Supporting Initiatives: Standardized format for enabling ordinances Developed a board member welcome packet Created a board member manual; including a code of conduct and policy guidelines Plan more joint meetings with Council Board & Commission Toolbox Board & Commission Toolbox Welcome Packet Welcome letter Training Requirements Job Description Board Manual City Charter Governing Ordinances General Information Organizational Chart Staff Liaison Contact Information Board Contact Information Board & Commission Toolbox Board Manual Code of Conduct Guidelines for board members Introduction to city government General information Meeting responsibilities Conflict of interest disclosure guidelines Board & Commission Toolbox Online Training Portal General Information City Overview Ethics & Code of Conduct Open Government Leadership Strategic Planning & Comprehensive Planning Specific Board / Commission Information http://training.ci.southlake.tx.us/ City Council Direction How do you feel about: Staggering of terms? City Council review process? Annual board reporting process? Next Steps Finalize Board Manual Council adoption on June 5 Item 4C Questions? Job Descriptions Training Curriculum Board Member Welcome Packet Board Manual Satisfies Board Management Plan components: Standardizes expected behavior of boards Communicates requirements Introduces operational background information Code of Conduct and Policy Guide