Item 6E
M E M O R A N D U M
May 15, 2012
To: Shana Yelverton, City Manager
From: Jim C. Blagg, Assistant City Manager/Director of Public
Safety
Subject: Item 6E: Approve Guaranteed Maximum Price with Lee
Lewis Construction in the amount of $13,315,693
for the DPS North Training Facility
Action
Requested: Approve Guaranteed Maximum Price with Lee Lewis
Construction in the amount of $13,315,693
for the DPS North Training Facility
Background
Information: 2005 –
The Matrix Study recommends that DPS North be
constructed on the land near Dove and White Chapel.
November 11, 2008
– Robert Garza is selected as the
architect for the project.
February 3, 2009
– City Council authorizes the City
Manager to hire a Construction Manager at Risk.
April 14, 2009
– Crime Control and Prevention District
Board approves Lee Lewis Construction.
November 9, 2009 -
A SPIN Meeting is held regarding the
DPS North project.
January 7, 2010 –
Planning and Zoning Commission
approves a zoning change and site plan for the DPS North
site plan.
June 15, 2010 –
City Council approves a zoning change and
site plan for the DPS North project.
May 2, 2012 –
Bids were opened and guaranteed maximum
price (GMP) established.
The City Council adopted Resolution No. 09-004 that
delegates to the City Manager the authority to determine the
construction method that is the best value for the City. The
Construction Manager at Risk (CMR) was chosen for this
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City Council Meeting
Meeting Date – May 15, 2012
Page 2 of 3
project to obtain the highest level of quality and efficiency.
The CMR approach entails hiring a construction
management firm that acts as a project consultant and
general contractor. The construction management firm is
bound to an agreed guaranteed maximum price (GMP) that
is determined from actual advertised bids received. The
CMR is paid based on a percentage of the cost of the work.
The CMR can also bid to self perform a portion of the work.
The CMR approach gives the owner opportunity, before the
GMP is established, to make adjustments in scope and
value engineer if the bidding numbers appear to exceed the
established budget. Overall, the CMR approach, because of
its flexibility, ensures better cost control and quality.
Financial
Consideration:
If approved, Item 7A will amend the total CCPD CIP project
budget for the DPS North Training Facility to $15,725,000.
Based on the bids received for the current scope of work, the
total construction GMP cost is $13,315,693. The GMP does
not include the Training Tower. The amended CCPD CIP
allocates a total of $15,725,000 in total funding for this
project. $5,968,000 in funding was allocated prior to the
current fiscal year, $4,000,000 will be allocated in FY 2012,
and $5,757,000 will be allocated in FY 2013.
Strategic Link:
This item is linked to the City’s Strategy Map related to the
focus area of Safety and Security and meets the corporate
objectives to Achieve the Highest Standards of Safety and
Security, Achieve Best in Class Status in all City Disciplines,
Invest to Provide High quality public assets, Provide High
Quality Customer Service, and Improve performance of
delivery and operational processes.
Citizen Input/
Board Review:
Several public meetings have been held since 2005
including:
SPIN Meeting
CCPD Meetings
Planning & Zoning Meeting
City Council Meetings
CCPD approved item 5-0 at May 8, 2012 meeting.
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City Council Meeting
Meeting Date – May 15, 2012
Page 3 of 3
Legal Review:
N/A
Alternatives:
Alternatives may include:
Approve Guaranteed Maximum Price amendment with
Lee Lewis Construction as presented
Approve Guaranteed Maximum Price amendment with
Lee Lewis Construction with input as desired
Not approve Guaranteed Maximum Price amendment.
Supporting
Documents:
AIA Document A133 – 2009 Exhibit A Amendment
Staff
Recommendation:
Approve Guaranteed Maximum Price with Lee Lewis
Construction in the amount of $13,315,693
for the DPS North Training Facility
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