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Item 9BCITY OF SO THLAKE MEMORANDUM (May 1, 2012) To: Shana K. Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Award construction contract for a screen wall for the Woodland Heights connector road with Quality Excavation, LTD in the amount of $95,900 Action Requested: Award construction contract for a screen wall for the Woodland Heights connector road with Quality Excavation, LTD in the amount of $95,900 Background Information: The purchase agreement for the necessary right of way to construct the Woodland Heights connector road project included the construction of a screen wall /fence to separate the roadway from the adjacent residential lot at 205 Westwood Drive. It is appropriate for a masonry column, masonry face screen wall at this location as what was previously an interior residential lot has become a corner lot with the construction of the connector road. The residents of the Woodland Heights neighborhood have offered neighborhood funds as an incentive for the City to construct the masonry column, masonry face screen wall. City Council accepted the offer and directed staff to construct a masonry column, masonry face screen wall per the urban design study adopted by the City Council. Due to the proposed height (8 feet) of the screening wall and the structural nature of the wall, a design engineer was engaged to prepare engineering design drawings. The proposed stone fence was presented to the Woodland Heights residents at a Neighborhood Meeting held February 22, 2012. Recommendations for a few minor changes were made by some of the residents present and the changes were addressed by city staff and the consultant. The City Council was given an update on the roadway project and presented with the stone wall design on March 6, 2012. The stone wall was advertised for bids on March 25, 2012 and April 1, 2012. Two (2) bids were received on April 10, 2012. The bids have been reviewed by Kimley -Horn and Associates, Inc. and city staff and are tabulated as follows: BIDDER BID AMOUNT Quality Excavation, LTD $95,900.00 Justin Masonry, Inc. $125,850.00 It should be noted that the Engineer's estimate of $66,000 did not include the construction of an entry feature monument sign with the name of the subdivision. The current bid does include an entry feature monument sign depicting the name of the subdivision. The City Staff concurs in this recommendation for award. Financial Considerations: Funding for the screen wall is available in the FY 2011 capital improvement program budget. Strategic Link: The Woodland Heights Connector project links to the city's strategy map relative to the focus areas of Mobility, Infrastructure, and Performance Management and Service Delivery. The specific corporate objectives that are met by this construction project include: Providing travel convenience within city and region; Providing high quality customer service; and Investing to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: This is the standard construction services contract that has been previously reviewed by the City Attorney. Alternatives: The Council may award the contract to Quality Excavation, LTD or reject all bids. Supporting Documents: Location Map Recommendation Letter Bid Tabulation Staff Recommendation: Award construction contract for a screen wall for the Woodland Heights connector road with Quality Excavation, LTD in the amount of $95,900 Staff Contact: Robert H. Price, P.E., Public Works Director Gordon J. Mayer, Jr., P.E., City Engineer Steven D. Anderson, P.E., CFM, Civil Engineer CL rm O V O J will �� P ° „�� '�� 1 9 I �• �" Vii' I - _ f 4F F t 4 ,u � -'�� _ ��' � �� -• r, � � �_ , it 46 1 AL k i f x - + ;rte •1� -" .y . IS a J 9 (i•�' 4� • - !D J _ 1 • a j t +� _ �, #• a '�� _ _. - .. Aw , L A' L _ � � :�� Syr •y .�'�. � -�° �' � � . � � � - 1; 0 HIw6p Kimley -Horn and Associates, Inc. April 23, 2012 Mr. Gordon J. Mayer, P.E. City of Southlake 1400 Main Street, Suite 320 Southlake, Texas 76092 Re: Bid Results — Woodland Heights Connector Road Screening Wall KHA No. 061237007 Dear Gordon: On April 10, 2012, the City of Southlake received bids for the Woodland Heights Connector Road Screening Wall project. The following two bids were received: Contractor Base Bid Quality Excavation, Ltd. $ 95,900.00 Justin Masonry, Inc. $ 125,850.00 A detailed bid tabulation is attached for your review and consideration. Kimley -Horn and Associates has reviewed the low bidder's qualifications and has verified that the Contractor's bonding company is licensed in the State of Texas. Based on these reviews, it appears that Quality Excavation, Ltd. is the lowest responsive bidder. If you have any questions or comments, please give me a call. Very truly yours, KIMLEY -HORN AND ASSOCIATES, INC. L. Nathan Ante, P.E. 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