Item 4BCITY OF
SOUTHLAKE
MEMORANDUM
April 19, 2012
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve SPDC Matching Funds request from Southlake
Carroll Lacrosse Association in the amount of $92,700 for
three scoreboards, three shade structures and three scorer's
tables for North Park game fields
Action Requested: City Council approve SPDC Matching Funds request from
Southlake Carroll Lacrosse Association (SCLA) in the
amount of $92,700 for three scoreboards, three shade
structures and three scorer's tables at North Park
Background
Information: During design development of North Park, staff worked with
the Southlake Carroll Lacrosse Association (SCLA) to
determine the program elements necessary for the park.
The addition of shade structures, scoreboards and scorer's
tables were included within the project, and the SCLA
agreed to participate in the cost of the amenities via the
SPDC Matching Funds program.
In November 2010 all SPDC Matching Funds projects were
placed on hold until revisions to the policy were adopted.
In August 2011 the SCLA provided the City a letter of
commitment to participate in the cost of these park amenities
as part of a SPDC Matching Funds project in the amount of
$92,700.
With this commitment three (3) shade structures, three (3)
scoreboards, and three (3) scorer's tables were installed
during construction adjacent to the multipurpose fields at a
cost of $185,400.
On March 20, 2012 the City Council adopted the revised
SPDC Matching Funds Policy revisions, therefore this SPDC
Matching Funds project has been brought forward for
consideration.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date —April 17, 2012
Page 2 of 4
The Park and Recreation Board recommended approval
unanimously (7 -0) at their April 9, 2012 meeting.
Southlake Parks Development Corporation recommended
approval (7 -0) April 17, 2012.
This request is for a 100% match of the $92,700 in cash
committed by the SCLA for the following North Park
amenities that total $185,400:
Three (3) scoreboards ($6,400 x 3 = $19,200)
Three (3) scorer's tables ($8,400 x 3 = $25,200)
Three (3) shade structures ($47,000 x 3 = $141,000)
Per the newly adopted SPDC Matching Funds Policy, Parks
and Recreation Board and SPDC made their
recommendations to City Council based upon favorable
findings of the following criteria:
✓ The extent to which the project is consistent with the
overall intended use of the City's parks and recreation
system as per the adopted Parks, Recreation & Open
Space /Community Facilities Master Plan (Sect. IV -D,
SPDC Matching Funds Policy);
✓ The evaluation criteria (Sect III -A, SPDC Matching Funds
Policy):
• Is the project linked to the City's Strategy Map?
• Is the project linked to the Focus Areas and
Objectives of the City's Strategy Map?
• Is the project related to a currently funded CIP
project?
• Is the project related to a project in the adopted 5-
year CIP?
• Does the project benefit Southlake residents?
• Does the project enhance a current parks and
recreation system asset?
• Does the project assist with the acquisition of a
capital purchase?
• Does the project have a useful life of at least (5)
years?
• Does the project accelerate the completion of a CIP
or Parks, Recreation & Open Space /Community
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date —April 17, 2012
Page 3 of 4
Facilities Master Plan project?
The overall benefit of the project to Southlake
residents (Sect. IV -D, SPDC Matching Funds Policy)
Funding available for the project (Sect. Iv -D, SPDC Matching
Funds Policy)
Staff's review of the proposal concluded the Matching Funds
project meets the evaluation provisions provided above.
A representative from SCLA may be present at the meeting
to respond to any questions from the City Council.
Financial
Considerations: If approved, the SCLA matching funds request would offset
costs of the amenities the City has already incurred in the
amount of $92,700.
The FY 2012 SPDC Matching Funds Budget contains a
current available balance of $348,016.48. If this request of
$92,700 is granted, an unencumbered balance of
$255,316.48 will remain in the FY 2012 Matching Funds
budget.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Quality Development and Partnerships and
Volunteerism and meets the Corporate Objectives to Provide
Attractive and Unique Spaces for Enjoyment of Personal
Interests, Actively Promote Opportunities for Partnerships
and Volunteer Involvement, Invest to Provide and Maintain
High Quality Public Assets, and Collaborate with Select
Partners to Implement Service Solutions.
Citizen Input/
Board Review: SCLA Board ratified the matching funds commitment and
authorized payment of funds at their Board meeting held
March 25, 2012
Parks & Recreation Board recommended approval (7 -0) at
their April 9, 2012 meeting
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date —April 17, 2012
Page 4 of 4
SPDC recommended approval (7 -0) at their April 17, 2012
meeting
City Council consideration May 1, 2012
Legal Review: N/A
Alternatives: Alternatives may include the following:
• Approval as presented
• Approval with input as desired
• Decision not to approve
Supporting
Documents:
■ Email Request from SCLA
• SPDC Matching Funds Request Application Form
• Photos of amenities
Staff
Recommendation: Staff recommends that City Council approve 100% match of
the SPDC Matching Funds request from Southlake Carroll
Lacrosse Association (SCLA) in the amount of $92,700 for
three scoreboards, three shade structures and three scorer's
tables installed at North Park based on the viability of the
project per the Master Plan, the evaluation criteria and
benefit of the project to Southlake citizens.
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
IDSOU THLAKE
C- O
SCLA Matching Funds for Morthpark
1 message
Williams, Richard arwiliiams@cavanalhill.com>
To: Linda Carpenter <LCarpenter @ci.southlake.tx.us>
Linda,
Tue, Aug 30, 2011 at 9:28 AM
On behalf of the Southlake Carroll Lacrosse Association, please accept this letter as our commitment to participate in the matching funds
program with the city for the Northpari facility. We have allocated $92,700 for the following enhancements:
• Three scoreboards
Three shade structures
Three scorer's tables
We appreciate all the hard work that has gone into making this dream come true and we look forward to hating the premier lacrosse facility
in North Texas right here in Southlake.
Please feel free to reach out to SCLA if you have any questions or need further assistance in any way.
Thanks,
Rich Williams
SCLA President
Linda Carpenter alcarpenter @ci.southlake.tx.us>
Cavandl Hill Investment Management, Inc. is an SEC registered investment adviser and a wholly -owned subsidiary of HOKF, NA. SEC
registration does not imply a certain level of skill or training- The opinions expressed hetein reflect the judgment of the authors
at this date and are subject to change without notice and are not a complete analysis of any sector, industry or security. This
communication does not take into account any specific investment objectives, financial situations, or particular needs of any
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sell any security or to invest in an investment strategy or a mutual fund.
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Project Name: Enhanced Lacrosse Program with Added Amenities
Project Location: North Park Multi- purpose Facilities
Contact Person: Kevin COX President
organization: Southlake Carroll Lacrosse Association
Mailing Address: P.O. Box 93237
City: Southlake state: Texas ZIP: 76092
Phone: 817 . 528 . 3772 Cell: Fax:
Additional Contact Person: Kevl n Cox Phone: 81 7.528
Project Description: Southlake Carroll Lacrosse Association (SCLA) would like to improve
the program for participants by purchasing a scoreboard, scorer's table and a shade
structure for each of the three fields and is seeking 100% matching funds through the
City of Southlake's SPDC Matching Funds Policy. Cost Estimates for the amenities are:
3 Scoreboards $19,200 ($6,400 ea); 3 Scorer's Tables $25,200 ($8,400 ea); 3 Shade Structures $141,000 ($47,000 ea)
Project .justification: Shade structures, scorer's tables and scoreboards are essential
amenities for lacrosse games.
Proposed Start Date: 1001 /1 1 Proposed Completion Date: 2012
Projected Cost: $185,400 Funds Requested: $92,700
Check One: Standard Match OR In -Kind Match -0- %Match Proposed: 1
Does the individual /organization currently have its portion of the requested funds match? Yes
If not, when does the individual /organization anticipate having its portion of the match?
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