Item 4FM E M O R A N D U M
April 17, 2012
To:
Shana Yelverton, City Manager
From:
Alicia Richardson, City Secretary
Subject:
Resolution No. 12-006A, Amending Resolution No. 12-006, which
called for a General Election to be held May 12, 20112, to
incorporate early voting polling locations, joint election contracts
with Tarrant County Elections Administrator and Denton County
Elections Administrator and modify Election Day polling location.
Action
Requested:
Amend Resolution No. 12-006 to approve joint election contracts
with Tarrant County and Denton County Elections Administrators
and amend the Election Order to include early voting polling
locations and modification of Election Day polling location.
Background
The Texas Election Code requires a governing body to order an
nd
election no later than the 62 day before the date of the election.
st
In 2009, the 81 Texas Legislature made a number of changes to
st
the election laws. Pursuant to the 81 Legislature, section 85.004
each
of the Texas Election Code was amended to include that
early voting polling location
shall be included in the Election
Order. At the time the election was ordered by City Council; early
voting polling locations were not finalized and therefore not
included in the Election Order.
On January 17, 2012, City Council approved Resolution 12-006,
calling the General Election. It is necessary to approve Resolution
No. 12-006A, to amend the Election Order to incorporate:
joint election agreements with Tarrant and Denton County
Elections Administrators;
early voting polling locations for the May 12, 2012 General
Election; and
Tarrant County Election Day polling location -
1501 W. Southlake Boulevard.
Information:
Early Voting dates and hours shall be as follows:
Tarrant County Voters
Monday-Friday, April 30 – May 4 8:00 a.m. – 5:00 p.m.
Saturday, May 5 7:00 a.m. – 7:00 p.m.
Sunday, May 6 11:00 a.m. – 4:00 p.m.
Monday – Tuesday, May 7 – May 8 7:00 a.m. – 7:00 p.m.
Denton County Voters
Monday-Friday, April 30 – May 4 8:00 a.m. – 5:00 p.m.
Monday – Tuesday, May 9 – May 10 7:00 a.m. – 7:00 p.m.
Denton County voters will experience no change in the early voting
location and Election Day location at Trophy Club MUD, 100
Municipal Drive, Trophy Club. In addition to this early voting
location, Denton County voters will be able to vote at any Denton
County early voting location. The early voting locations for Denton
County are identified in Attachment B of the contract.
Tarrant County voters will experience no change in the early voting
location at Southlake Town Hall. The new polling location on
Election Day will be located at Carroll Senior High School, 1501 W.
Southlake Boulevard. In addition to the Southlake Town Hall early
voting location, Tarrant County voters will be able to vote at any
early voting location within Tarrant County. The early voting
locations for Tarrant County are identified in Attachment B of the
contract.
Financial
Considerations:
Funds for elections are included in the City Secretary’s Office
budget.
Strategic Link:
B4: Provide high quality customer service
Citizen Input/
Board Review:
N/A
Legal Review:
N/A
Alternatives:
N/A
Supporting
Documents:
Resolution No. 12-006A
Staff
Recommendation:
Approve Resolution No. 12-006A.
RESOLUTION NO. 12-006A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, AMENDING THE ELECTION ORDER
APPROVED BY RESOLUTION NO. 12-006, TO INCORPORATE EARLY
VOTING POLLING LOCATIONS AND JOINT ELECTION
AGREEMENTS FOR ELECTION SERVICES WITH TARRANT COUNTY
ELECTIONS ADMINISTRATOR AND DENTON COUNTY ELECTIONS
ADMINISTRATOR; MODIFY ELECTION DAY POLLING LOCATION;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS
, the City of Southlake, Texas (“City”) is a home rule city acting under
its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and,
WHEREAS
, the general election for City Council members of the City of
Southlake is required to be held on May 12, 2012, at which time the voters will elect
persons to fill the offices of Mayor and City Council Place 2; and,
WHEREAS
, City Council approved Resolution No. 12-006, ordering the General
Election on January 17, 2012; and
WHEREAS
, City Council desires to amend the Election Order to incorporate
early voting polling locations and joint election agreements for election services with
Tarrant County Elections Administrator and Denton County Elections Administrator and
modify the Election Day polling location.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, THAT:
Section 1.
The election order called on January 17, 2012, is amended to incorporate
the early voting polling locations as provided by the joint election agreements for
election services with Tarrant County Elections Administrator and Denton County
Elections Administrator, attached hereto as Exhibit A.
Section 2.
The Contracts with Tarrant County Elections Administrator and Denton
County Elections Administrator are attached hereto as Exhibit “B” and incorporated
herein for all purposes, are hereby approved by the Southlake City Council, and
hereinafter referred to as the “Agreements.”
Section 3.
The election order is further amended to modify the Tarrant County
Election Day Polling location, which shall be located at Carroll Senior High School, 1501
W. Southlake Boulevard.
Section 4.
The election shall be held in accordance with the Constitution of the State
of Texas and the Code, and all resident qualified voters of the City shall be eligible to
vote at the election.
Section 5.
Notice of the election shall be given as required by Chapter 4 of the Code.
Section 6.
The City Secretary of the City of Southlake or her designee is authorized
to make such submissions as are necessary to the United States Justice Department to
seek pre-clearance for any changes in voting practices.
Section 7.
The Mayor and the City Secretary of the City, in consultation with the City
Attorney, are hereby authorized and directed to take any and all actions necessary to
comply with the provisions of the Code in carrying out and conducting the election,
whether or not expressly authorized herein.
Section 8.
This resolution shall be effective upon its adoption.
th
PASSED AND APPROVED
this 17 day of April, 2012.
CITY OF SOUTHLAKE, TEXAS
________________________
John Terrell, Mayor
ATTEST:
__________________________
Alicia Richardson, City Secretary
EXHIBIT “A”
The early voting polling locations for the May 12, 2012 General Election are attached:
EXHIBIT “B”
The joint election agreements for elections services with Tarrant County Elections
Administrator and Denton County Elections Administrator for the May 12, 2012 General
Election are attached: