Item 4EM E M O R A N D U M
(April 3, 2012)
To:Shana Yelverton, City Manager
From:Robert H. Price, P.E., DirectorofPublic Works
Subject:Approve an interlocal agreement with Tarrant County to assist
in the reconstruction of Lonesome Dove Avenue
Action
Requested:
Approve an interlocal agreement with Tarrant County to assist in
the reconstruction of Lonesome Dove Avenue
Background
Information:
City staff and Tarrant County representatives have agreed in
principle to the County assisting the City with the reconstruction of
Lonesome Dove Avenuefrom Burney Lane to Foxfire. The County
will furnish the labor and equipment to reclaim the existing
pavement surface, stabilize the subgrade and re-grade the road
bed for paving. City forces will then pave the roadway.As a part of
the paving process,the city will mill and overlay the segment of
Lonesome Dove from Foxfire south to the East Dove Road
intersection. The project map showingwhere the County will assist
with the work is attached.
Because the city limit boundary follows the centerline of the
roadway in four (4) sections of thisproject, Grapevine will pay for
half the materials on those sections and the City of Southlake will
pay for the balance of the materials. The second map shows the
segments where half the roadway is located in the City of
Grapevine. A breakdown of the proportional cost follows:
Southlake$64,441
Grapevine$35,284
TOTAL$99,725
Tarrant County will provide the labor and equipment as hasbeen
done on previous projects such as Morgan Road, NorthCarroll
Avenue, and ContinentalBoulevard.Tarrant County has agreed to
perform the work and has prepared the attached agreement for the
City to execute.The work is tentatively scheduled for July2012if
the agreement is approved.
Financial
Considerations:
$150,000is available in the 2012CIPfor this year’s project.
Strategic Link:
Theinterlocal agreement with the Countylinks to the city’s strategy
map relative to the focus areaof Infrastructure. The specific
corporate objective that is met by the execution of this agreement
is: Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review:
N/A
Legal Review:
None.
Alternatives:
The City Council may approve or deny the interlocal agreement
with Tarrant County.
Supporting
Documents:
Project location map
Map showing Southlake/Grapevine boundary line
Transmittal letter and Interlocal Agreement
Staff
Recommendation:
Approve an interlocal agreement with Tarrant County to assist in
the reconstruction of Morgan Road
Staff Contact
Robert H. Price, P.E., Public Works Director
:
Chuck Kendrick, Asst. Director of Public Works
Lonesome Dove Avenue ProjectLocation Map
Tarrant county will assist the reconstruction portion of the project shown in green on the
map. The lower portion of the roadway shown in red will be milled and paved along with
the rest of the roadway.
Lonesome Dove Avenue Project Location Map
This map illustrates how the city limit boundary breaks up the ownership of the roadway
along the length of the project. The City of Grapevine will pay for half the materials cost
on the 4 segments shown below.
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TARRANT COUNTY
(NARY FICKES
Northeast Sub-Courthouse COUNTY COMMISSIONER Southlake Town Hall
645 Grapevine Hwy„ Suite 6 PRECINCT NO. 3 1400 Main Street, Suite 410
Hurst, TX 76054 Southlake, TX 76092
(817) 581-3600 (817) 481-9234
(817) 591-3603 - Fax (817) 481-8053 - Fax
February 17, 2012
Mr. Bob Price
Director of Public Works
City of Southlake
1400 Main Street
Southlake TX 76092
Dear Bob:
Enclosed are five copies of the Interlocal Agreement between Tarrant County and the
City of Southlake for work to be performed on Lonesome Dove Avenue, together with a
Notice to Proceed form.
Would you please arrange for this Agreement to be placed before the Southlake City
Council for approval. After it has been signed by the city, please return four fully
executed copies and the signed Notice to Proceed to this office. After approval by
Commissioners Court, I will return one fully executed copy to you.
Thank you for your assistance. If you have any questions, please give me a call,
Sincerely,
Mary Ann Rike
Executive Secretary
encs. CItY Of Southlake
FEB 2 a 2w
Dept. of Public Works
ggfickes@tairantcounty.com
THE STATE OF TEXAS
INTERLOCAL AGREEMENT
COUNTY OF TARRANT
BACKGROUND
This Interlocal Agreement is between County of Tarrant ("COUNTY"), and
the City of Southlake ("CITY"); This is a partnership project between the City of
Southlake and the City of Grapevine. Southlake will serve as the CITY for this
Interlocal Agreement and will be responsible for City Responsibilities in the
Interlocal Agreement,
Sections 791.001 — 791.029 of the Texas Government Code provide legal
authority for this Agreement;
During the performance of the governmental functions and the payment
for the performance of those governmental functions the parties will make the
performance and payment from current revenues legally available to that party;
and
The Commissioners Court of the COUNTY and the City Council of the
CITY each find:
a. This Agreement serves the common interest of both parties;
b. This Agreement will benefit the public;
C. The division of costs fairly compensates both parties to this
Agreement; and
d. The CITY and COUNTY have authorized their representative to
sign this Agreement.
The Parties therefore agree as follows:
TERMS AND CONDITIONS
1. COUNTY RESPONSIBILITY
COUNTY will furnish the labor and equipment for the following project:
Lonesome Dove Avenue from Burney Lane to the south side of Foxfire Lane:
the COUNTY will reclaim and recycle the existing roadbed material and stockpile
it for future use, incorporate cement slurry as a stabilization agent, regrade and
prepare the roadbed for a two-inch HMAC surface that will be placed by the City
of Southlake.
2. CITY RESPONSIBILITY
2.1 CITY will furnish all materials for the project and pay trucking
charges.
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2.2 CITY will furnish a site for dumping waste materials generated
during this project.
2.3 CITY will furnish all rights of way, plan specifications and
engineering drawings as required.
2.4 CITY will furnish necessary traffic controls including Type A
barricades to redirect traffic flow to alternate lanes during the
construction phase of the project; and
2.5 CITY will provide temporary driving lane markings.
2.6 CITY will provide the COUNTY with a hydrant meter and all the
water necessary for the project at no cost to the COUNTY.
2.7 CITY will adjust all utilities, manholes and valve boxes.
2.8 City agrees the road can be closed to through traffic during working
hours.
3. PROCEDURES DURING PROJECT
COUNTY retains the right to inspect and reject all materials provided for this
project.
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY within 30 days of project completion.
Upon expiration of 30 days after project completion, the CITY becomes
responsible for maintenance of the project.
4. NO WAIVER OF IMMUNITY
This agreement does not waive COUNTY rights under a legal theory of sovereign
immunity. This agreement does not waive CITY rights under a legal theory of
sovereign immunity.
5. OPTIONAL SERVICES
5.1 If requested by CITY, the COUNTY may apply permanent striping;
5.2 If necessary, COUNTY may furnish flag persons;
5.3 If required, the CITY will pay for engineering services, storm water
run-off plans, and continuation of services and plan;
6. TIME PERIOD FOR COMPLETION
CITY will give the COUNTY notice to proceed at the appropriate time. However,
COUNTY is under no duty to commence construction at any particular time.
7. THIRD PARTY
The parties do not enter into this contract to protect any specific third party. The
intent of this contract excludes the idea of a suit by a third party beneficiary. The
parties to this agreement do not consent to the waiver of sovereign immunity
under Texas law to the extent any party may have immunity under Texas law.
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8. JOINT VENTURE & AGENCY
The relationship between the parties to this contract does not create a
partnership or joint venture between the parties. This agreement does not
appoint any party as agent for the other party.
9. EFFECTIVE DATE
This agreement becomes effective when signed by the last party whose signing
makes the agreement fully executed.
CITY OF SOUTHLAKE COUNTY OF TARRANT
COUNTY JUDGE
Date: Date:
Gary Fiekes, Commissioner Pct 3
Date:
Attest: Attest:
APPROVED AS TO FORM APPROVED AS TO FORM
CITY ATTORNEY ASSISTANT DISTRICT ATTORNEY
* By law, the District Attorney's Office may only advise or approve contracts or legal
documents on behalf of its clients. It may not advise or approve a contract or legal
document on behalf of other parties. Our review of this document was conducted solely
from the legal perspective of our client. Our approval of this document was offered
solely for the benefit of our client. Other parties should not rely on this approval, and
should seek review and approval by their own respective attorney(s).
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NOTICE TO PROCEED
The City of Southlake hereby notifies the County that the County
may proceed with this Project, as specified in the attached Agreement,
on or after
(day/month/year)
Authorized City Official
City of Southlake