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Item 4C Audio1 2 3 Oktoberfest is a three day arts and crafts festival held in Southlake Town Square and coordinated by the Southlake Chamber of Commerce. The event is free to the public and offers local unique artists, children’s arts and crafts, food and beverages, and ongoing entertainment. 4 Southlake Chamber of Commerce will be required to provide a 50/50 match of • contributions by the City. Request will be based on actual costs incurred, not to exceed $8,852.45 which is 50% of • the estimated cost of $17,704.90. Southlake Chamber of Commerce would be responsible for incurring the cost for damage • to any equipment should it occur during their use as well as all other cost related to the event. 5 In accordance with the Council adopted Community Event Participation Policy • 6 7