Item 4F
M E M O R A N D U M
March 14, 2012
To:
Shana Yelverton, City Manager
From:
Ben Thatcher, Assistant City Manager
st
Subject:
Ordinance No. 1029, 1 Reading, Reaffirming City Council’s support for a
joint utilization partnership with CISD and setting forth the purpose and
governance structure of the program; creating a Joint Use Committee;
and abolishing the previously appointed seven member joint utilization
committee.
Action
st
Requested:
City Council approval of Ordinance No, 1029 (1 Reading).
Background
Information:
Joint utilization is a cooperative effort between the City of Southlake and
the Carroll Independent School District to share existing facilities,
equipment and park land for events, activities, or programs, recognizing
that the joint use of facilities can benefit both entities and provide more
efficient use of public funds.
Joint utilization began in 1993 with the formation of an interlocal
agreement establishing the general framework for the program, and the
first appointed committee was tasked with creating the bylaws of the
committee. Per those bylaws the committee membership consists of two
City Council members, two members of the CISD Board of Trustees, one
Parks Board representative, and two citizen representatives. The City and
the CISD each appoint one of the citizen representatives.
Last year as the joint utilization concept was entering its eighteenth year,
both the City Council and School Board started to assess the program
and its governance structure to see if it is still relevant. City staff authored
a project briefing on the joint use program last June, and made a
presentation to City Council at their summer retreat regarding the future
of joint use. A couple of months ago at a January work session City
Council gave staff direction that the joint use program was in need to be
repurposed.
This ordinance is intended to do that by proposing the following:
1. Reaffirms the City’s support for a joint utilization program with
CISD;
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2. Abolishes the former joint use committee and creates a committee
to be made up of the entire 7 City Council Members and 7 School
Board Trustees;
3. Designates the Mayor & School Board President as co-chairs of
the committee;
4. States that the committee shall meet, at a minimum, annually; but
they can meet more regularly as needed;
5. Outlines that a meeting quorum will constitute four members of
City Council and four members of School Board; and
6. The administration of this program, including joint use
agreements, will be managed by the City Manager and
Superintendent or their designees.
Financial
Considerations:
N/A
Strategic Link:
This ordinance aligns with the City’s strategic direction with the Focus
Area of Partnerships and Volunteerism and the corporate objectives of
C5-Promote opportunities for partnerships and volunteer involvement,
and B2-Collaborate with select partners to implement service solutions.
Citizen Input/
Board Review:
The current Joint Utilization Committee has been kept informed of this
possible change. The CISD School Board is in agreement with the
provisions of this ordinance and will act on it at their next board meeting.
Legal Review:
This ordinance has not been reviewed by the City Attorney, but follows
the framework that was used when City Council repurposed the Drug and
Alcohol Committee into S.P.A.R.K.
Attachments:
Proposed Ordinance No. 1029
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ORDINANCE NO. 1029
AN ORDINANCE ESTABLISHING A JOINT UTILIZATION COMMITTEE FOR THE
CITY OF SOUTHLAKE; REAFFIRMING SUPPORT FOR A JOINT UTILIZATION
PARTNERSHIP WITH THE CARROLL INDEPENDENT SCHOOL DISTRICT;
PROVIDING FOR COMMITTEE’S PURPOSE; PROVIDING FOR GOVERNANCE;
ESTABLISHING MEMBERSHIP OF COMMITTEE; PROVIDING FOR MEETINGS;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS
, City Council deems it advisable and necessary to reaffirm support for a
joint utilization partnership with Carroll Independent School; and
WHEREAS
, the City of Southlake and the Carroll Independent School District both
provide numerous facilities, programs and services to the Southlake community’s
patrons and employees; and
WHEREAS
, the City has adopted strategic objectives to promote opportunities for
partnerships, and collaborate with select partners to implement service solutions; and
WHEREAS
, one of the City’s corporate values is teamwork; and
WHEREAS
, both the City and the District may experience economies in sharing
facilities, programs, and services in certain aspects of operation of each entity that
would also benefit the taxpayer; and
WHEREAS
, City Council desires to formally establish a Joint Utilization Committee for
the City of Southlake, to act as recommending committee to the City Council related to
shared facilities and other services.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
Section 1. Program Purpose
. Joint utilization is a cooperative effort between the City
of Southlake and the Carroll Independent School District to share existing facilities,
equipment and park land for events, activities, or programs, recognizing that the joint
use of facilities can benefit both entities and provide more efficient use of public funds.
The two entities currently have in place several interlocal agreements for the joint use of
facilities and other services. The committee shall review these agreements on a periodic
basis to update the documents in regards to facilities, procedures, operations, and any
other pertinent items.
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Section 2. Program Governance
. The seven member City Council and the seven
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member School Board of Trustees shall make up the membership of the Joint
Utilization Committee. Both the Mayor and the School Board President shall co-chair
the committee and preside at all meetings of the committee. If either the Mayor or Board
President is not present at a called meeting then the Mayor Pro Tem and/or Board Vice
President shall chair the meeting in their stead.
The City Manager and the District Superintendent or his or her designee shall be
responsible for implementing and administering the programming and policies of the
joint utilization program as outlined and adopted by the Joint Utilization Committee.
Section 3. Meetings of the Committee
. The City Manager and Superintendent shall
schedule, at minimum, one meeting annually in order to discuss both the progress of
joint utilization services and programs and explore other possible shared opportunities.
Section 4. Quorum.
A quorum of this committee shall constitute four members of the
City Council and four members of the School Board.
Section 5. Cumulative Clause.
This ordinance shall be cumulative of all provisions of
ordinances of the City of Southlake, Texas, except where the provisions of this
ordinance are in direct conflict with the provisions of such ordinances, in which event
the conflicting provisions of such ordinances are hereby repealed.
Section 6. Savings Clause.
It is hereby declared to be the intention of the City Council
that the phrases, clauses, sentences, paragraphs and sections of this ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this ordinance
shall be declared unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of the remaining
phrases, clauses, sentences, paragraphs and sections of this ordinance, since the
same would have been enacted by the City Council without the incorporation in this
ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section.
Section 7. Effective Date.
This ordinance shall be in full force and effect from and
after its passage and publication as required by law, and it is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS ____ DAY OF
__________, 2012.
____________________________________
John C. Terrell, Mayor
1 Establishment of membership abolishes the former seven member committee appointed by the City Council and
School Board of Trustees.
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ATTEST:
__________________________________
Alicia Richardson, City Secretary
PASSED AND APPROVED ON SECOND READING ON THIS _____ DAY OF
___________, 2012.
_____________________________________
John C. Terrell, Mayor
ATTEST:
________________________________________
Alicia Richardson, City Secretary
APPROVED AS TO FORM AND CONTENT:
_______________________________________
City Attorney
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