2012-01-17 CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: January 17, 2012
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor Pro Tem Brandon Bledsoe, Deputy Mayor Pro Tem
Pamela Muller and Councilmembers Carolyn Morris, Martin Schelling, Jeff Wang, and
Al Zito.
CITY COUNCIL ABSENT: Mayor John Terrell.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager /Director of
Public Safety Jim Blagg, Communication and Websites Manager Pilar Schank, Director
of Community Services Chris Tribble, Director of Economic Development Greg Last,
Director of Finance Sharen Jackson, Director of Planning and Development Services
Ken Baker, Planner I Matt Jones, Chief of Fire Services Mike Starr, Director of Public
Works Bob Price, Deputy Director of Public Works Gordon Mayer, City Attorney E.
Allen Taylor, and City Secretary Alicia Richardson.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Pro Tem Bledsoe at 5:36 p.m.
2. INVOCATION
Mr. Clayton Reed with Southlake Baptist Church gave the invocation. Mayor Pro Tem
Bledsoe led the pledge of allegiance.
3. DISCUSS FY2012 WAYFINDING SIGNAGE PRIORITY LIST
Planner I Matt Jones presented item for Council. In April 2010, City Council approved
the Wayfinding Sign System Plan, which provides for the location and message of 60+
signs within the City of Southlake. In fiscal year 2011 six signs were installed in the
City. A total of $125,000 ($50,000 —Hotel Occupancy Tax and $75,000— Strategic
Initiatives) is allocated for fiscal year 2012. Mr. Jones reviewed the wayfinding sign
priority list for fiscal year 2012.
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Director of Planning and Development Services Ken Baker was available to answer
questions from Council.
4. DISCUSS FY2012 SIDEWALK CONSTRUCTION PRIORITY LIST
Planner II Lorrie Fletcher presented item for Council. Ms. Fletcher's presentation
included an overview of the Sidewalk Plan— status of past projects and
recommendations for fiscal year 2012. Ms. Fletcher reviewed the most recent
construction projects that included sidewalks.
Council and staff discussed the recommended projects for 2012. The consensus of
Council was to move forward with recommendations (1) - west side of North White
Chapel Boulevard north of Walnut Grove Elementary to Wingate Lane and (2) – west
side of North Peytonville Avenue from West Southlake Boulevard to Ten Bar Trail.
Council directed staff to hold on recommendations (3) – west side of North White
Chapel Boulevard from the Cliffs Park north to King Ranch Road; and (4) east side of
North Carroll Avenue from Del Mar Drive north to roundabout at East Dove Street.
5. JOINT UTILIZATION COMMITTEE FOLLOW -UP REPORT
Assistant City Manager Ben Thatcher presented item to Council. Mr. Thatcher informed
Council he spoke with Derek City of Carroll Independent School District and both agree
the program has been beneficial to both entities. During their discussion, both felt the
committee could be repurposed and the membership include all governing members of
each entity. Mr. Thatcher informed Council a draft resolution was prepared and
provides for the following: reaffirm support with Carroll Independent School District;
review agreements for shared facilities, operations and programs; repurpose the
committee, which shall consist of seven City Council members and seven School Board
Trustees that will be jointly chaired by Mayor and School Board president; meeting
requirements —shall meet annually, at a minimum; and a quorum of the committee is
four members from each entity.
Council directed staff to include in the resolution that the committee's purpose would
include discussion on joint projects, issues and strategic initiatives. The committee
should utilize the program to foster more communication between entities.
6. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL
BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE
REGULAR SESSION
Mayor Pro Tem Bledsoe read the consent agenda items. Mayor Pro Tem Bledsoe
informed Council that staff received a request from the applicant to table Item 9A to the
February 7, 2012 City Council meeting. If there is no objection from Council, he
recommended the item be moved to consent and tabled to the February 7, 2012
meeting.
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REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Pro Tem Bledsoe
at 6:55 p.m.
2A. EXECUTIVE SESSION
Mayor Pro Tem Bledsoe announced that City Council would be going into Executive
Session pursuant to the Texas Government Code, Section 551.071, consultation with
the city attorney; Section 551.072, deliberation regarding real property; and Section
551.087, deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 6:56 p.m. Executive Session began at 7:30 p.m.
and concluded at 8:10 p.m.
2B. RECONVENE
Mayor Pro Tem Bledsoe reconvened the regular meeting at 8:20 p.m. and asked if any
action was necessary from Executive Session. There was no action needed as result of
Executive Session.
3. REPORTS (THIS HAPPENED AFTER APPROVAL OF CONSENT AGENDA)
A. Mayor's Report —
Update of upcoming meetings and events
Mayor Pro Tem Bledsoe announced the upcoming meetings and events.
B. City Manager's Report —
Government Finance Officers Association (GFOA) Award
City Manager Shana Yelverton announced that the City of Southlake received the
Certificate of Achievement for Excellence in Financial Reporting by the Government
Finance Officers Association. The City received the recognition for its comprehensive
annual financial report (CAFR).
4. CONSENT AGENDA (Items 4A -N) Consent Agenda items are considered to be
routine by the City Council and are enacted with one motion. Mayor Terrell read
the Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE JANUARY 3, 2012 CITY COUNCIL
MEETING.
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4B. APPROVE OPTION TO RENEW ANNUAL PURCHASING AGREEMENTS FOR
SIGNS AND PAVEMENT MARKINGS TO PATHMARK TRAFFIC PRODUCTS
OF TEXAS, INC. AND VULCAN, INC..
4C. APPROVE OPTION TO RENEW ANNUAL PURCHASING AGREEMENTS FOR
UTILITY PARTS TO ATLAS UTILITY SUPPLY AND H.D. SUPPLY
WATERWORKS.
4D. AUTHORIZE CONTRACT RENEWAL WITH ALPINE TREE SERVICE FOR
CITY OF SOUTHLAKE TREE SERVICES.
4E. APPROVE AMENDMENT NO. 1 TO ADVANCE FUNDING AGREEMENT FOR
A TRANSPORTATION ENHANCEMENT PROJECT FOR FM 1709
SIDEWALKS.
4F. APPROVE COMMERCIAL DEVELOPER AGREEMENT WITH SOUTHLAKE
LAND HOLDINGS, L.P. FOR SOUTHLAKE REGIONAL MEDICAL CENTER
ADDITION, FOR PROJECT KNOWN AS FOREST PARK MEDICAL CENTER
AT SOUTHLAKE, LOCATED AT 335 SH 114.
4G. APPROVE FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
BASEBALL ASSOCIATION.
4H. APPROVE FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
GIRL'S SOFTBALL ASSOCIATION.
41. RESOLUTION NO. 12 -005, AUTHORIZE THE CITY ATTORNEY TO BRING
CONDEMNATION ACTION FOR THE PURPOSE OF OBTAINING UTILITY
RIGHT OF WAY FOR CONSTRUCTION AND MAINTENANCE OF TW KING
WATER TRANSMISSION LINE LOCATED IN THE B. J. FOSTER SURVEY,
ABSTRACT 519 AT 925 RANDOL MILL AVENUE.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS AUTHORIZING THE CITY
ATTORNEY TO BRING A CONDEMNATION ACTION FOR THE PURPOSE OF
OBTAINING A RIGHT OF WAY FOR CONSTRUCTION AND MAINTENANCE OF
ROADWAY IMPROVEMENTS, PUBLIC WATER LINE OR FOR OTHER PUBLIC
PURPOSES PERMITTED BY LAW.
4J. PLAT REVISION FOR LOT 1 R2R, BLOCK 1, SABRE GROUP CAMPUS
(ZA11 -044) ON PROPERTY DESCRIBED AS LOTS 1R2 AND 2R, SABRE
GROUP CAMPUS, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, TRACT 1F, V. P. MARTIN SURVEY, ABSTRACT NO. 1015
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AND TRACT 1G, V. P. MARTIN SURVEY, ABSTRACT NO. 1958,
SOUTHLAKE, TARRANT COUNTY, TEXAS AND BEING LOCATED AT 2799
AND 3150 KIRKWOOD BLVD. AND 3400 EAST TW KING ROAD,
SOUTHLAKE, TEXAS. CURRENT ZONING: NR -PUD — NON - RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD # 1.
4K. RESOLUTION NO. 12 -006, CALL THE GENERAL ELECTION TO BE HELD
ON MAY 12, 2012.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
CALLING FOR A GENERAL ELECTION TO BE HELD ON MAY 12, 2012 AND
ESTABLISHING PROCEDURES FOR THAT ELECTION; AND PROVIDING AN
EFFECTIVE DATE.
4L. ZA11 -068, PLAT REVISION FOR LOTS 1R AND 2R, BLOCK 9, STONE
LAKES PHASE FOUR BEING A REVISION OF LOTS 1 AND 2, BLOCK 9,
STONE LAKES PHASE FOUR AND LOCATED AT 701 SOUTH
PEYTONVILLE AVENUE, SOUTHLAKE, TARRANT COUNTY, TEXAS.
CURRENT ZONING SF -1A — SINGLE FAMILY RESIDENTIAL ZONING
DISTRICT. SPIN NEIGHBORHOOD #10.
4M. ORDINANCE NO. 1017 (CP11 -001), 1 READING, LAND USE PLAN
AMENDMENT FROM LOW DENSITY RESIDENTIAL TO OFFICE
COMMERCIAL ON PROPERTY DESCRIBED AS TRACTS 2C26 AND 2C27,
J.G. ALLEN SURVEY, ABSTRACT NO. 18 SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 180 AND 190 JELLICO CIRCLE,
SOUTHLAKE, TEXAS. CURRENT ZONING: SF -1A - SINGLE FAMILY
RESIDENTIAL ZONING DISTRICT. PROPOSED ZONING: 01 - OFFICE
ZONING DISTRICT. SPIN NEIGHBORHOOD #11. THIS ITEM WAS TABLED
BY THE CITY COUNCIL AT THEIR DECEMBER 6, 2011 MEETING.
APPLICANT REQUESTED TO TABLE THE ITEM TO THE JANUARY 17, 2012
CITY COUNCIL MEETING. SUBSEQUENTLY, STAFF RECEIVED A
REQUEST FROM THE APPLICANT TO TABLE THIS ITEM TO THE
FEBRUARY 7, 2012 CITY COUNCIL MEETING. (IF APPROVED ON FIRST
READING, A PUBLIC HEARING WILL BE HELD ON FEBRUARY 21, 2012.)
4N. ORDINANCE NO. 480 -612 (ZA -11 -037), 1 READING, ZONING CHANGE
AND SITE PLAN FOR JELLICO CHASE OFFICE PARK ON PROPERTY
DESCRIBED AS TRACTS 2C26 AND 2C27, J.G. ALLEN SURVEY,
ABSTRACT NO. 18, SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 180 AND 190 JELLICO CIRCLE, SOUTHLAKE, TEXAS.
CURRENT ZONING: SF -1A - SINGLE FAMILY RESIDENTIAL ZONING
DISTRICT. REQUESTED ZONING: 01 - OFFICE ZONING DISTRICT. SPIN
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NEIGHBORHOOD #11. THIS ITEM WAS TABLED BY THE CITY COUNCIL AT
THEIR DECEMBER 6, 2011 MEETING. APPLICANT REQUESTED TO TABLE
THE ITEM TO THE JANUARY 17, 2012 CITY COUNCIL MEETING.
SUBSEQUENTLY, STAFF RECEIVED A REQUEST FROM THE APPLICANT
TO TABLE THIS ITEM TO THE FEBRUARY 7, 2012 CITY COUNCIL
MEETING. (IF APPROVED ON FIRST READING, A PUBLIC HEARING WILL
BE HELD ON FEBRUARY 21, 2012.)
A motion was made to approve the consent agenda, including Item 9A to be tabled to
the February 7, 2012 City Council meeting.
Motion: Morris
Second: Zito
Ayes: Bledsoe, Morris, Muller, Schelling, Wang, Zito
Nays: None
Approved: 6 -0
Absent: Terrell
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Pro Tem Bledsoe opened the public forum and asked for anyone wishing to
speak to come forward. There being no one wishing to speak, Mayor Pro Tem Bledsoe
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480 -614 (ZA11 -061), 2 READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR WINDING CREEK ON PROPERTY DESCRIBED
AS TRACTS 4, 4D01, 4E, 4E01, 4F AND PORTIONS OF TRACTS 4D AND 4G,
OBEDIAH W. KNIGHT SURVEY, ABSTRACT NO. 899, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND CURRENTLY ADDRESSED AS 400, 430,
450, 480, 500 AND 540, SOUTH CARROLL AVENUE AND 1001 EAST
SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: AG
— AGRICULTURAL DISTRICT. REQUESTED ZONING: R -PUD —
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN
NEIGHBORHOOD #9. PUBLIC HEARING
TABLED
Director of Planning and Development Services Ken Baker presented item to Council
and was available to answer questions.
Applicant representative Paul Spain presented item and was available to answer
questions.
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Council discussed the entrances to the development, concerns from adjacent
neighbors, future thoroughfare plans for Carroll Avenue, and placement and percentage
of front facing garages.
Mayor Pro Tem Bledsoe opened the public hearing for Items 6A and 6B.
Mr. Craig Smith, 1303 Forest Hills Court, spoke in opposition of item. He expressed his
concern with the proposed main entrance.
Mr. Mark Kotter, 406 Edgemont Drive, spoke in opposition of item. Mr. Kotter informed
Council that he is not opposed to the development. He is concerned with the main
entrance to the development.
Ms. Zena Rucker, 650 South Carroll, did not wish to speak, but indicated that her
support for Items 6A and 6B were subject to: (1) wooden fence will be maintained by the
homeowners association; (2) gate and paved drive will be installed at outset of
development from Rucker's driveway to street at southwest corner of development.
Only Rucker and her assigns shall have access and use of gate. Maintenance of new
access drive shall be responsibility of Winding Creek homeowner association; (3)
developers shall repair the existing drainage at Rucker's existing drive, by at minimum,
constructing an upstream drain structure and large pipes beneath road pavement and
directing water flow into creek; and (4) the most southwest lot shown on the proposed
plan will be eliminated and added to the open space of the development.
Mr. Bill Monroe, 1113 LaPaloma Court, spoke in opposition to item.
There being no one else wishing to speak, Mayor Pro Tem Bledsoe closed the public
hearing.
Mr. Spain respectfully requested that Council table this item to the February 7, 2012
City Council meeting. The tabling would allow time to have a traffic study to determine
how his project affects Rucker Parkway and Carroll Avenue.
A motion was made to table Ordinance No. 480 -614 (ZA11 -061), 2nd Reading, Zoning
Change and Development Plan for Winding Creek to the February 7, 2012 City Council
meeting to obtain a traffic study.
Motion: Zito
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Wang, Zito
Nays: None
Approved: 6 -0
Absent: Terrell
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6B. PRELIMINARY PLAT FOR WINDING CREEK ADDITION (ZA11 -062) ON
PROPERTY DESCRIBED AS TRACTS 4, 4D01, 4E, 4E01, 4F AND PORTIONS
OF TRACTS 4D AND 4G, OBEDIAH W. KNIGHT SURVEY, ABSTRACT NO.
899, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND CURRENTLY
ADDRESSED AS 400, 430, 450, 480, 500 AND 540, SOUTH CARROLL
AVENUE AND 1001 EAST SOUTHLAKE BOULEVARD, SOUTHLAKE,
TEXAS. CURRENT ZONING: AG — AGRICULTURAL DISTRICT. SPIN
NEIGHBORHOOD #9.
TABLED
This item was presented in conjunction with Item 6A.
A motion was made to table the preliminary plat for Winding Creek to the February 7,
2012 City Council meeting.
Motion: Zito
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Wang, Zito
Nays: None
Approved: 6 -0
Absent: Terrell
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. THIS ITEM INTENTIONALLY LEFT BLANK.
7B. THIS ITEM INTENTIONALLY LEFT BLANK.
7C. ORDINANCE NO. 480 -615 (ZA11 -060), 1 READING, ZONING CHANGE AND
SITE PLAN FOR WATERMERE MEDICAL PLAZA ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, SLAYTON ADDITION, SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOT 1, BLOCK 2, WATERMERE AT
SOUTHLAKE ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 2813 AND 2815 WEST SOUTHLAKE BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: SF -1A — SINGLE FAMILY
RESIDENTIAL ZONING DISTRICT. PROPOSED ZONING: 01 — OFFICE
ZONING DISTRICT. SPIN NEIGHBORHOOD #11. THE APPLICANT
REQUESTED TO INDEFINITELY TABLE THIS ITEM AT THE NOVEMBER 1,
2011 CITY COUNCIL MEETING. PREVIOUSLY THIS ITEM WAS TABLED AT
THE AUGUST 2, AUGUST 16, SEPTEMBER 6, SEPTEMBER 20, AND
OCTOBER 4, 2011 CITY COUNCIL MEETINGS. (IF APPROVED ON FIRST
READING, A PUBLIC HEARING WILL BE HELD ON FEBRUARY 7, 2012.)
APPROVED
Planner I Matt Jones presented item and was available to answer questions from
Council. Mr. Jones' presentation included the original request, future land use
REGULAR CITY COUNCIL MEETING MINUTES, January 17, 2012
Page 8 of 10
designation, current zoning, variance requests, site plan, building elevations, tree
preservation plan and landscape plan. The Planning and Zoning Commission approved
the requested variances by a vote of 7 -0; reserving the right to have an 8 -foot fence
erected should the property to the west be developed residential; subject to staff report
dated December 28, 2011; and staff review summary dated December 30, 2011.
Applicant representative Skip Blake, 502 South White Chapel Boulevard was available
to answer questions from Council.
A motion was moved to approve Ordinance No. 480 -615, ZA 11 -060, 1st reading,
zoning change and site plan for Watermere Medical Plaza on property described as Lot
1, Block 1, Slayton Addition, Southlake, Tarrant County, Texas, approving the
requested variances; subject to the staff report dated January 11, 2012; and the
Planning and Zoning Commission's motion.
Motion: Zito
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Wang, Zito
Nays: None
Approved: 6 -0
Absent: Terrell
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP11 -004, MASTER SIGN PLAN FOR KIMBALL CROSSING LOCATED AT
2175 EAST SOUTHLAKE BOULEVARD.
TABLED
At the request of the applicant, City Council moved this item to the consent agenda and
tabled action to the February 7, 2012 City Council meeting.
Mayor Pro Tem Bledsoe recessed the meeting at 10:03 p.m.
Mayor Pro Tem Bledsoe reconvened the meeting at 10:13 p.m., with the same
members present.
9B. SV11 -017, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR
HOME GOODS LOCATED AT 200 NORTH KIMBALL AVENUE, SUITE 228.
THIS ITEM WAS TABLED BY THE CITY COUNCIL AT THEIR JANUARY 3,
2012 MEETING.
APPROVED
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Page 9 of 10
Director of Planning and Development Services Ken Baker presented item and was
available to answer questions. Mr. Baker's summary included: an aerial view, proposed
sign details, requested sign variance and the four options for front elevations.
Applicant representatives Kevin Finestead, Tammy Cottino, Pauline Wright and Jason
Cassell were available to answer questions from Council.
The consensus of Council was to move forward with option three (3).
A motion was made to approve SV11 -011 [sic 017], variance to Sign Ordinance No.
704, as amended, for HomeGoods located at 200 North Kimball Avenue, Suite 228, with
the following requirements: utilize elevation option three —sign band for HomeGoods will
be china white with red lettering on the north tower of the two tenant spaces and the
sign band and cornice work will be removed from the south tower of the two tenant
spaces; upon vacating the facility the sign band and cornice elements would be installed
per the Planning department's direction; the display window area will have six panels of
frosted windows on each side and constructed with the material presented at the
January 3, 2012 City Council meeting; the display window will have a rotating seasonal
display of merchandise; there shall be no lit HomeGoods sign in the display window;
and allowing width at 79% of the single plane facade.
Motion: Zito
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Wang, Zito
Nays: None
Approved: 6 -0
Absent: Terrell
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA)
11. MEETING ADJOURNED.
Mayor Pro Tem Bledsoe adjourned the meeting at 10:58 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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Brandon Bledsoe
Mayor Pro Tem
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Alicia Richardson
City Secretary �- •••••••••
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REGULAR CITY COUNCIL MEETING MINUTES, January 17, 2012
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