2012-01-24 1 OF
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6 SOUTHLAKE ARTS COUNCIL MEETING: January 24, 2012
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8 LOCATION: 1400 Main Street, Southlake, Texas
9 Southlake Town Hall — 3A
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11 Southlake Arts Council Members Present: Chair Leslie Bartlett, Vice Chair Carol
12 Knox, Secretary Leslie Ann Walker and Southlake Arts Council members Jesika Cook,
13 Merlene Ingraham and Terri Messing
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15 Southlake Arts Council Members Absent: Tammy Hashemian
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17 Staff Members Present: Assistant City Manager Jim Blagg and Deputy Director
18 Community Services- Library Kerry McGeath
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20 Others Present: LeAnn Sloop
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22 Agenda Item No. 1 - Call to Order: Chair Bartlett called the meeting to order at
23 6:01 p.m.
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25 Agenda Item No. 2A — Consent: Approval of the minutes from the November 22,
26 2011 Southlake Arts Council meeting — Corrections were made to the minutes to
27 Terri Messing's telephone number on the permit applications and to remove her name
28 from the "Ayes" vote on Agenda Item 3A.
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30 A motion was made, seconded and unanimously (6 -0) approved to accept the minutes
31 as corrected.
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33 Agenda Item No. 3A — Consider: Recommendation on permit to hold the Art In
34 The Square kick -off art gallery reception, "Art In Southlake," February 19, 2012 in
35 Town Hall lobby — Deputy Director McGeath presented the permit request and
36 provided details about the scope of the reception.
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38 The item was discussed by the Southlake Arts Council. The name of the reception was
39 changed to 'Winter Arts in Town Hall." Members talked about the lobby floor space plan
40 to include approximately 30 chairs, a designated section for the entertainment (flute &
41 harp duet), tables for refreshments and an area to mingle. A program for the reception
42 will be developed by City Communications Manager Pilar Schank and Deputy McGeath
43 to include brief speeches from each of the sponsorship organizations, introduction of the
44 artists, a mini concert and continuous background music following the program. The
45 event is open to the public, but invitations will be extended to Southlake Arts Council,
46 Art In The Square, APEX Arts League, City VIP list and Southlake Women's Club
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the January 24, 2012 Southlake Arts Council Meeting
Page 2 of 3
1 utilizing the e-vite invitation produced by Jesika Cook. The City will handle distribution of
2 the invitations to the City VIP list and Terri Messing will distribute invitations to all the
3 other entities. A press release will be prepared and distributed by City Communications
4 Manager Schank. APEX will pay the expense for the duet, but will be reimbursed by the
5 City from the City's Arts budget.
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7 A motion was made, seconded and unanimously approved (6 -0) to recommend City
8 Council approve the permit to hold the 'Winter Arts in Town Hall" reception February 19,
9 2012 in the Town Hall lobby.
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11 Motion: Walker
12 Second: Cook
13 Ayes: Bartlett, Knox, Cook, Ingraham, Messing and Walker
14 Nays: None
15 Vote: 6 -0
16 Motion carried.
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18 Agenda Item No. 3B — Consider: Recommendation on permit from Southlake Arts
19 Council, Art In the Square, APEX Arts League and Southlake Public Library to
20 display "Art In Southlake" February 17 — April 16, 2012 in Town Hall lobby —
21 Deputy Director McGeath presented the permit request and provided details about the
22 exhibition. The item was discussed by the Southlake Arts Council. City Council will
23 consider the permit request February 7, 2012.
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25 A motion was made, seconded and unanimously approved (6 -0) to recommend City
26 Council approve the permit to display 'Winter Art in Town Hall" art work in the Town Hall
27 lobby February 17 — April 16, 2012.
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29 Agenda Item No. 3C — Consider: Review and selection of art from Call to Artist to
30 be included in the "Art In Southlake" exhibition February 17 — April 16, 2012 in
31 Town Hall lobby — Deputy Director McGeath presented artist submittals received from
32 the regional Call to Artists. The Arts Council reviewed the entries and eight (8)
33 submittals were selected by the Arts Council to be included in the exhibit to be
34 displayed in the Town Hall lobby February 17 — April 16, 2012. Two pieces each from
35 the following artist were selected: Betty Nash, Jerald Paterson, Barbara Mason and
36 Gregory Arth. City Council will consider the permit request at the February 7, 2012
37 meeting.
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39 A motion was made, seconded and unanimously approved (6 -0) to recommend City
40 Council approve the four artists and eight selected art pieces as indicated for display in
41 the 'Winter Arts in Town Hall" exhibit in the Town Hall lobby February 17 — April 16,
42 2012.
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44 Agenda Item No. 4 — Discussion: Assignment of duties and responsibilities for
45 the "Art In Southlake" art gallery reception to be held February 19, 2012 — This
46 item was discussed and assignments made to committee members. City staff will be in
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence • Teamwork
Minutes of the January 24, 2012 Southlake Arts Council Meeting
Page 3 of 3
1 charge of refreshments and Arts Council members Leslie Walker, Merlene Ingraham
2 and Jesika Cook will coordinate table decorations and food service. City will provide
3 waivers for the artists upon delivery of their art work. If possible, the waiver document
4 may be altered to include the City "or other co- sponsors" in the language.
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6 As a side note, staff reported they are currently working with John Kincaid on the policy
7 and procedures for the proposed McPherson Sculpture Garden.
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9 Agenda Item No. 4B - Public Forum: LeAnn Sloop was present but did not address
10 the Arts Council.
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12 Agenda Item No. 6 — Adjournment — A motion was made, seconded and unanimously
13 approved to adjourn the meeting at 7:30 p.m.
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16 �� ..
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18 eslie Bartlett, Chair
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21 Attest:
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24 Ker McGeath, Deputy Director of Community Services
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting — TH 3A
Tuesday, January 24, 2012
:460 Leslie Bartlett
Merlene Ingraham
" Jesika Cook
`, % Terri Messing
Tammy Hashemian
f(1/(_\ d'
Leslie Ann Walker
UA'tarol Knox
% 2---- .
Jim Blagg (staff liaison)
4 i•-• Kerry McGeath (staff liaison)
Guests: 44 n oolo