2012-01-25 OFFICIAL MINUTES
January 25, 2012
Approved by the Southlake Library Board
CITY OF
SOUTHLAKE
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3 Southlake Library Board Meeting:
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5 January 25, 2012 6:OOPM
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7 LOCATION: Southlake Town Hall
8 1400 Main Street, Room 3A
9 Southlake, Texas
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11 Members Present: Chair Brenda Flores and Library Board members Sally Biersmith,
12 Lori Burr; Ayako Miyazaki; Kim Roberts; Cheri' Ross; Vice Chair Michelle Spradlin.
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14 Members Absent: None
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16 Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
17 Library.
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19 Guests: None
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21 REGULAR SESSION
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23 Agenda Item No. 1. Call to Order —
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25 The meeting was called to order by Chair Flores at 6:05 p.m.
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27 Agenda Item No. 2. Administrative Comments —
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29 A. City Librarian's Report —
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31 Mr. McGeath gave an update on the Library after the flood.
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33 He reviewed the RFID tagging project. All items in the Library will need to
34 have new tags placed in them that work with the new 3M security system.
35 Staff will be tagging as they are working at the Circulation Desk. The staff
36 member puts one shelf of books on a small truck and takes it to the
37 Circulation Desk leaving a marker on the next shelf to be tagged. Materials
38 are tagged at the Desk and then the staff member returns the books to the
39 shelf. There is also a portable tagging station that will be used by staff and
40 volunteers to tag in the stacks.
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42 B. Library Statistics —
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44 Mr. McGeath discussed the statistics.
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
OFFICIAL MINUTES
January 25, 2012
Approved by the Southlake Library Board
1 Agenda Item 3A. Consider: Approval of the minutes from the October 26, 2011
2 Southlake Library Board meeting.
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4 The minutes were approved by a majority vote.
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6 Agenda Item No. 4. Public Forum —
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8 There was no one present to address the Library Board during the Public Forum. The
9 Public Forum was opened and closed at 6:14 p.m.
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11 Agenda Item No. 5A, Discussion: Discussion of Allocations for Materials Purchase.
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13 Mr. McGeath discussed the logic of apportioning funds for diffierent parts of the
14 collection.
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16 Agenda Item No. 5B. Discussion: Discuss Catalog Enhancements and Technical
17 Services Streamlining /outsourcing.
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19 Mr. McGeath discussed the need for vendors to process materials before sending them
20 so they are nearly shelf ready when we receive them. The shortage of Library staff
21 necessitates that we spend a small amount more per item to have the processing done
22 by the vendor.
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24 Agenda Item No. 5C. Discussion: Advocacy Program Update.
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26 Mr. McGeath discussed the Advocacy Program.
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28 Agenda Item No. 5D. Discussion: Board Opportunities Update.
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30 Mr. McGeath discussed Board opportunities for fund raising.
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32 Agenda Item No. 5E. Discussion: Texas Library Association Update.
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34 There is nothing to report at this time.
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36 Agenda Item No. 5F. Discussion: Friends of Southlake Library (FOSL) Update.
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38 There is nothing to report at this time.
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40 Agenda Item No. 6. Adiournment.
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42 Chair Flores adjourned the meeting at 6:42 p.m.
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
January 25, 2012
Approved by the Southlake Library Board
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5 Brenda Flores, Chair
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10 Ker McGeath, Deputy Director, Southlake Public Library
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14 A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork