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Item 4D4D - 1 M E M O R A N D U M February 28, 2012 To: Shana Yelverton, City Manager From: Jim C. Blagg, Assistant City Manager/Director of Public Safety Subject: Approve permit for CISD Art Exhibit in Town Hall April 2629, 2012 Action Requested: City Council consideration and approval of a permit to display CISD art works in Town Hall April 26-29, 2012 in conjunction with the annual Art In the Square festival. Background Information: City Council previously approved a similar permit for CISD art work for the Art In the Square weekend held last April. The current display permit was submitted by the Southlake Arts Council, Southlake Public Library, CISD art department and the Art In the Square organization for an exhibit in Town Hall to feature over 200 art pieces selected by CISD art teachers from grades K- 12art classes.Theexhibit will consist of both floor and wall displays. Freestanding, portable floor panels will be used to display the art pieces in the main Town Hall lobby, in the courtroom lobby area and in the lobby area outside the library. The display area in the Town Hall main lobby area will not exceed 30% of the floor rd space. Art work will also be displayed in 3 floor training rooms (B- C-D) in combination wall and floor displays. The exhibit will be managed and maintained by City of Southlake Library staff and CISD art teachers who will monitor the displays during the Art In the Square event. Deputy Director McGeath will coordinate set up and tear down of the art work.The exhibition is not a fundraising event, but is held concurrently with Art In the Square and will offer Southlake another cultural opportunity for that weekend. The permit is required to comply with the visual and performing arts policy adopted by City Council last year and requires a recommendation from the Southlake Arts Council and approval by the City Council. The Southlake Arts Council recommended approval (5-0) at their February 28, 2012 meeting. A copy of the Permit is included in the packet memo. City of Southlake Values: 4D - 2 Shana Yelverton, City Manager Meeting Date March 6, 2012 Page 2 of 2 Previously approved public art displays/events in Town Hall lobby include: April 15 17, 2011 CISD Student Art Exhibit April 19 May 17, 2011 Art In the City and Reception November 2 November 30, 2011 Renderings of Roundabouts Sculptures November 7 December 16, 2011 Festivals of Trees November 19, 2011 Board Reception/Tree Lighting Event December 11, 2011 Breakfast with Santa December 17 December 31, 2011 Sister Cities Young Artist Showcase February 17 April 16, 2012 Winter Arts in Town Hall Exhibit February 19, 2012 Winter Arts in Town Hall Reception Financial Considerations: Approval of the CISD Art Exhibit Permit in Town Hall requires no additional funding.CISD is not paid for display or associated costs related to delivery and pick up or art pieces. Strategic Link: This Permit is linked to the City Council Focus Areas of Quality Development and Partnerships and Volunteerism. The Permit also addresses the corporate objectives of providing attractive and unique spaces for enjoyment of personal interests and providing opportunities for partnerships and volunteer involvement. Citizen Input/ Board Review: Southlake Arts Council recommended approval (5-0) February 28, 2012. City Councilconsideration March 6, 2012. Legal Review: The Permit form was reviewed previously with the Display Policy by the City Attorney Alternatives: Alternatives may include the following: City Council approve Permit as presented City Council approve Permit with input as desired City Council decision not to approve the Permit Supporting Documents: Permit for CISD art exhibit April 26-29, 2012 in Town Hall Recommendation: City Council approve permit for CISD art exhibit April 26-29, 2012 in rd the Town Hall main lobby, courtroom lobby, library lobby and 3 floor training rooms in conjunction with the Art In the Square event. City of Southlake Values: Southlake Arts Council 4D - 3 Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. ndndrd City Facility requested: Town Hall 2 floor main lobby, 2 floor courtroom lobby, 3 floor st training rooms B, C and D, and 1 floor lobby area outside the Library ___________________________________________________________________________________ CONTACT INFORMATION Personal Responsible: Phone: Kerry McGeath, on behalf of CISD Art Dept 817 748 8384 Cell Phone:E-Mail Address: 817 919 8486 kmcgeath@ci.southlake.tx.us Address:City:State:Zip: 1400 Main Street # 130 Southlake TX 76092 Alternative Contact: Name: Phone Number:E-mail: DISPLAY or PERFORMANCE INFORMATION Requested Date: April 26 April 29, 2012, concurrently with Art In The Square event Type of Display or performance: CISD student artwork exhibition Duration of the event or performance: 4 days, April 26 April 29, 2012 (set up 4/26; tear down 4/29) Detailed Information including a plan of needed wall or floor space about the display or performance, including planned activities or any equipment/special needs: The CISD exhibit will include several hundred art works, selected by art teachers from students grades K-12 participating in Carroll School District art classes. The exhibit will consist of both floor and wall displays. CISD art work will be displayed on freestanding floor panels in the Town Hall lobby, not to exceed 30% of the floor ndst space area. Additional floor displays will be placed in the 2 floor courtroom lobby and 1 floor library rd lobby areas. Art work will also be displayed in the 3 floor training rooms (B-C-D) in combination wall and floor displays.The exhibit will be managed and maintained by City of Southlake Library staff with CISD art teachers who will monitor the displays during the Art In the Square event.The exhibition is sponsored by the Southlake Public Library,Southlake Arts Council, CISD and Art In the Square. The Art In The Square organization will include advertisement of the CISD exhibit in their marketing venues. Organization Represented: Southlake Arts Council, CISD art department, City of Southlake Public Library and Art In The Square organization Non-Profit:Yes XNo ___ No Is this display or performance to include a fund raiser? Yes ____ X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Yes Does your organization maintain a Southlake Mailing address or PO Box? X No ______ Yes Do a majority of your members, including officers, reside in Southlake? X No ______ Yes Will your event cause any impact on City Staff or City resources? X No ______