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2001-06-18 Meeting Report (Kirkwood Hollow)Notes from Verizon Kirkwood Hollow Homeowners Monday, June 18, 2001 Kirkwood Hollow Model Home What will change in the future? Is Phase 11 build -out defined? Can these plans be locked down now? Rooftop equipment would like to have minimal equipment on the roof (Two vents for fresh air and small exhaust fans will be the only equipment) Emery Generators mufflers and underground fuel tanks with spill containment precautions. What are the generator testing times? (Daytime preferred but might be at night too) Will noise from these items comply with City noise ordinances? (Yes) Who will own the property? (Verizon will own the land and the building) Other Uses What other uses could this building house if the N.O.C. goes away? (It is perfect for a Data Center Banking, etc) Driveway and Parking Lot Materials To include concrete and /or blacktop /asphalt. Will there be pave stone incorporated into these areas? (Not at this time) Can there be some form of treatment to minimize heat and glare from the sun off the pavement? (Tree islands in the front parking lot should minimize) Is there potential to construct a parking deck along Highway 114? (No) Light Pollution from the North Parking Lot Can Verizon look at incorporating smaller light poles, not 30' light poles, into the design, and add more poles if necessary versus what is currently proposed? The issue is to subdue the lighting away from the Single Family Residential Neighborhood. (Current plan will create Zero Foot Candles at the property line) What is the design plan for Kirkwood? (Not determined yet... it needs to be engineered). Berm issues How can the berm be kept on Kirkwood when the road is constructed to ultimate design? If this can't be done, can Verizon construct a berm along their property especially in northeast corner 4' to 5' high to obscure the development? If constructed on Verizon property, would they maintain the berm with landscaping that provides a "high" (trees) and "low" (bushes) coverage buffer. How about a serpentine bush line along the berm with trees? (Will consider) Delivery Trucks Loading Dock issues Delivery trucks would need to enter off of Dove only. Can the loading docks be placed as far from Kirkwood as possible to ensure this? Can Verizon commit to restrict delivery times to business hours only? (Docks are at positioned away from residential development. Deliveries will be made during normal business hour). Construction Traffic Can Verizon restrict construction traffic through the Dove Entrance? (Dove will be the construction entrance) Notes from Verizon Kirkwood Hollow Homeowners Monday, June 18, 2001 Kirkwood Hollow Model Home Issues related to Access from Kirkwood Can Verizon commit to having a controlled access gate at the Kirkwood entrance with card key for authorized entry? (Will consider must consider Fire Dept. needs) Landscaped Buffering Issues The need for increased landscape screening around the utility yard exists can it be altered to look nicer and provide more of a buffer? Verizon needs to provide increased landscaping on the Kirkwood driveway. Northeast corner of property, across from the Kirkwood Hollow entrance /pool needs to have a lot of landscaping to make the detention pond appealing. (Verizon was open to adjusting the landscaping.) Landscaping for Parking Areas Verizon needs to plant mature trees that are evergreeen in the parking areas. Not only does there need to be more trees, they need to be native (ex. Live Oak, cypress, etc.) No cedar or mesquite trees. More landscaping (trees) need to be added in the northeast corner of the project to buffer the adjacent residential areas. (Relying on local landscape firm to design) Roof Materials and Color (Considering a "slate like "material or have similar effect) Architectural Features Were other accents considered? Design should incorporate an abundance of Austin Stone (limestone). Coloring of bricks is too dark puts forth a "institutional" feel brick color needs to be softened through utilization of a lighter coloring and contrasts of tan or colored bricks, including the use of "tumbled bricks The complex needs to have more of a "Texas" feel and vernacular (make it applicable to Texas, and more specifically to Southlake examples cited include the Fidelity campus in Westlake, styles associated with the University of Texas at Austin, etc.), and a design concept that incorporates the use of landscaping. (Will consider and attempt to Texas -ize the building revised design to be available for the 9 th of July meeting) Kirkwood Phase III view What would the building look like from Phase III? Detention Pond Issues What is the purpose? Can this feature be incorporated into an amenity versus leaving it as proposed? Features mentioned as desirable include fencing the perimeter for security, irrigation, leaving the area full and utilizing a fountain aeration system, limestone waterfall, landscaping (plant hedge) around the perimeter. (Will consider hedge landscaping but the function must remain... a detention pond.) Tower Issues Can the tower be relocated to the other side of the building to separate it further from the homes? Can this be a "clock" tower to screen the actual "dish (Height may be less than 90' and will investigate the clock option) Notes from Verizon Kirkwood Hollow Homeowners Monday, June 18, 2001 Kirkwood Hollow Model Home Proposal for Windows Can Verizon include false windows brick trimmed out to look like a window? The residents would prefer the incorporation of true windows to make it look and feel more like an office building. (Any type of glass used would need to have non reflective glass and black trim. Do not recommend true glass false windows. Will be adding features to look like windows and further break -up the walls) Signage Issues Can Verizon commit to no signage on the property higher than a 6' monument sign at the main entry (Dove Road access point)? (Monument sign will be the only signage. Estimated size should fall below 6') Trash Container Are the proposed trash container areas to be masonry? If not, can they be constructed of masonry material(s)? (Yes, they are to be masonry) Parking Area Construction Can the parking area in the Southwest Parking Lot be constructed first, delaying the construction of the northeast parking area? (Will consider) Can Verizon increase the utilization of underground parking areas in the project proposal? (No) Grading Plan Will Verizon be importing or exporting soil? (Unknown, but desire to neither import or export) Construction Timing What is the project timeline to construct this project if approved? (13-15 month timeline) Has Verizon requested any variances to construction start and stop times (i.e. dawn to dark)? (No, the construction will conform to current City Ordinances Mon -Sat dawn to dusk no construction on Sundays)