SPIN2012-10 Email to Applicant - SPIN Meeting InstructionsLori Payne
From:Alison Ortowski
Sent:Tuesday, March 06, 2012 4:12 PM
To:Lori Payne
Subject:FW: SPIN #8 Meeting Inquiry - Nolen Office Park
For Laserfiche
SPIN2012-10
Alison Ortowski
Assistant to the City Manager
(817) 748-8261 - Office
From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us]
Sent: Tuesday, March 06, 2012 4:12 PM
Subject: RE: SPIN #8 Meeting Inquiry - Nolen Office Park
JC,
th
Monday, April 9 at 7:00 p.m.
Thank you for the form. Your meeting is scheduled for and will be
held in Town Hall – Third Floor Training Rooms.
Citizens that attend these meetings are generally looking for information on what the project will look
like, where the access will be, where the building will be located on the property, etc. Be prepared to
have visuals such as a PowerPoint presentation, large renderings and maps – something that will
represent what your project is and where it will be located on the property.
We will have easels and a laptop & projector set up for your use.
Please feel free to contact me with any further questions.
Alison Ortowski
Assistant to the City Manager
(817) 748-8261 - Office
From: JC Garcia [mailto:jcgarcia@bhbinc.com]
Sent: Tuesday, March 06, 2012 3:43 PM
To: 'Alison Ortowski'
Subject: RE: SPIN #8 Meeting Inquiry - Nolen Office Park
Alison,
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Attached is the SPIN Meeting Request Form for the Nolen Office Park project.
th
Are we the first to submit for the April 9 meeting?
J.C. Garcia, P.E.
Project Manager, Civil Engineer
Baird, Hampton & Brown, Inc.
Engineering & Surveying
Delivering Innovative Design Solutions
From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us]
Sent: Tuesday, March 06, 2012 3:10 PM
To: JC Garcia
Subject: RE: SPIN #8 Meeting Inquiry - Nolen Office Park
I don’t need anything other than the form prior to the meeting. We do recommend that you have good
visuals for the meeting itself – applicants often do that through Power Point.
Alison Ortowski
Assistant to the City Manager
(817) 748-8261 - Office
From: JC Garcia [mailto:jcgarcia@bhbinc.com]
Sent: Tuesday, March 06, 2012 3:03 PM
To: 'Alison Ortowski'
Subject: RE: SPIN #8 Meeting Inquiry - Nolen Office Park
Is the meeting request form the only thing that needs to be submitted. Do any additional sets of plans or the Power
Point presentation need to be submitted prior to the meeting?
J.C. Garcia, P.E.
Project Manager, Civil Engineer
Baird, Hampton & Brown, Inc.
Engineering & Surveying
Delivering Innovative Design Solutions
From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us]
Sent: Tuesday, March 06, 2012 3:02 PM
To: JC Garcia
Subject: RE: SPIN #8 Meeting Inquiry - Nolen Office Park
JC,
Thanks for the phone message. In order to schedule a meeting, you will need to submit the attached
meeting request form prior to the submittal deadline for your chosen meeting date (dates and
deadlines below).
Meeting DateSubmittal Deadline
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April 9, 2012March 15, 2012
April 23, 2012March 29, 2012
May 14, 2012April 19, 2012
May 28, 2012May 3, 2012
Please let me know if you have any questions or concerns.
Thanks,
Alison Ortowski
Assistant to the City Manager
(817) 748-8261 - Office
From: JC Garcia [mailto:jcgarcia@bhbinc.com]
Sent: Wednesday, February 29, 2012 9:11 AM
To: 'Alison Ortowski'
Subject: RE: SPIN #8 Meeting Inquiry - Nolen Office Park
Alison,
There were several changes made to the Nolen Office Park project, so we didn’t feel it made sense to schedule a SPIN
meeting. We have resubmitted a new site plan to the City, and we are now ready to schedule our SPIN meeting.
After our last phone conversation, I agree with you about scheduling a meeting at a later date so that our project is one
of the first few on the agenda. What date works best for you?
J.C. Garcia, P.E.
Project Manager, Civil Engineer
Baird, Hampton & Brown, Inc.
Engineering & Surveying
Delivering Innovative Design Solutions
From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us]
Sent: Monday, January 30, 2012 1:59 PM
To: JC Garcia
Subject: FW: SPIN #8 Meeting Inquiry - Nolen Office Park
Mr. Garcia,
Pattie Minder has recommended a meeting for your project. As I mentioned previously, the next step in the scheduling
process is to fill out and return the attached meeting request form. Once I receive that form, I will schedule your
meeting.
Thanks,
Alison Ortowski
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Assistant to the City Manager
(817) 748-8261 - Office
From: Patty Minder [mailto:pminder108@aol.com]
Sent: Monday, January 30, 2012 1:28 PM
To: Alison Ortowski
Subject: Re: SPIN #8 Meeting Inquiry - Nolen Office Park
I did speak to Mr Garcia he will b asking for a march date with a 6 pm if possible time thanks Pattie
--
Sent from my Android phone with K-9 Mail. Please excuse my brevity.
Alison Ortowski <aortowski@ci.southlake.tx.us> wrote:
Pattie,
You should be receiving a call from J.C. Garcia, Project Manager with Baird, Hampton, Brown, Inc.
regarding a project on Nolen Drive between Southlake Boulevard and Crooked Lane. If you would
prefer to reach out to him, his phone number is 817-251-8550 x 304.
The upcoming SPIN meeting dates and deadlines are below. Please note that I currently have
several pending requests for the 2/27 date, so I do expect that date to fill up quickly.
Let me know if you have any questions and please be sure to email me your meeting
recommendation once you have spoken with Mr. Garcia.
Thanks,
Alison Ortowski
Assistant to the City Manager
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(817) 748-8261 – Office
SPIN EC – you are copied as an FYI per the SPIN meeting guidelines.
From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us]
Sent: Monday, January 30, 2012 10:34 AM
Subject: SPIN #8 Meeting Inquiry - Nolen Office Park
J.C.,
Thank you for your email. The first step in the SPIN Meeting process is to speak with the SPIN
Representative who will then make a recommendation on whether or not a meeting is needed. Your
project is located in SPIN #8 whose representative is Pattie Minder. You can reach her at 817-481-
7492.
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Ms. Minder will speak with you about your project and then make a meeting
recommendation. Following that recommendation, if you wish to schedule a meeting, please fill out
and return the attached SPIN meeting request form prior to the submittal deadline for your desired
SPIN meeting date. Please note that I cannot schedule a meeting without a recommendation from
the SPIN Representative.
The next available SPIN Meeting dates and corresponding submittal deadlines are:
Meeting DateSubmittal Deadline
February 27, 2012February 2, 2012
March 12, 2012February 16, 2012
March 26, 2012March 1, 2012
April 9, 2012March 15, 2012
April 23, 2012March 29, 2012
Please feel free to contact me with any questions.
Thanks,
Alison Ortowski
Assistant to the City Manager
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(817) 748-8261 - Office
From: JC Garcia [mailto:jcgarcia@bhbinc.com]
Sent: Wednesday, January 25, 2012 9:22 AM
To: aortowski@ci.southlake.tx.us
Subject: Nolen Office Park SPIN Meeting
Alison,
Richard Schell in the planning department passed along your contact information in order to set up a SPIN meeting for the
project referenced in the subject line.
The project involves platting a tract of land on Nolen Drive between Southlake Blvd. and Crooked Land Blvd. I’ve
attached a copy of the preliminary plat for your reference. We are also changing the tract zoning from AG to S-P-1 in
order to allowed for medical office use on the lot fronting Nolen Drive now and the rear lot in the future.
I am not familiar with the SPIN process, so I don’t know how much additional information, or copies of plans & applications
you need before we can schedule a meeting. Is there a checklist of any kind that you can share? Also, who is required to
attend the SPIN meeting(s) (owner, developer, engineer, landscape architect, owners of neighboring tracts, etc…)?
I look forward to working with you.
J.C. Garcia, P.E.
Project Manager, Civil Engineer
Baird, Hampton & Brown, Inc.
5
Engineering & Surveying
4550 SH 360, Suite 180
Grapevine, TX 76051
Ph 817-251-8550 x 304 - Fx 817-251-8810
jcgarcia@bhbinc.com - www.bhbinc.com
Delivering Innovative Design Solutions
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