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Item 4HM E M O R A N D U M January 23, 2012 TO: Shana Yelverton, City Manager FROM: Sharen Jackson, Director of Finance Resolution No. 12-011, Appoint a Clerk of the Court. SUBJECT: ________________________________________________________________________ Action Requested: Appoint Ms. Kristin White as the Southlake Municipal Court Clerk. Background Texas Government Code, Section 30.488 states each municipality with an established court of record is to have a municipal court Information: clerk, who shall keep minutes of the court proceedings, issue and process and generally perform the duties for the municipal court that a county clerk performs for a county court. A synopsis of such duties includes keeping a record of each case in which a person has been charged with a violation of law, deposit fines and fees collected by the court in the city treasury, maintain a record of the names and length of service of citizens who have served on a jury and report the monthly activities of the court to the Office of Court Administration. On April 7, 2009, Ms. Leah Huff was appointed as the Municipal Court Clerk and has served in this capacity ever since. However, on Wednesday, January 11, 2012, Ms. Huff turned in her resignation to pursue another line of employment outside of the City of Southlake with an effective date of January 27, 2012. This appointed Court Clerk and requires the City to appoint a replacement. Strategic Link: B1: Implement and Share Best Practices Across All Departments; and L3: Attract, develop and retain a skilled workforce. Considerations: No financial impact. Citizen Input/ Board Review: Not applicable. Legal Review: Approved as to form and legality. Alternative: None Supporting Documents: Resolution No. 12-011 Appointment of the Southlake Municipal Court Clerk Page 2 of 3 Staff Recommendation: Approve the attached resolution appointing Ms. Kristin White as the Southlake Municipal Court Clerk. Appointment of the Southlake Municipal Court Clerk Page 3 of 3 RESOLUTION NO. 12-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING A MUNICIPAL COURT CLERK AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 30.488 of the Texas Government Code, which governs the Municipal Court of Record of the City of Southlake, provides that the governing body of the city shall appoint a clerk of the municipal court of record who shall be known as the municipal clerk; and WHEREAS, Ordinance 522, section (6) of the city, which establishes the Southlake Municipal Court, further provides that the clerk shall serve under the supervision of the city manager; and WHEREAS, the City Council of the City of Southlake feels it is in the best interest of the city to approve the appointment of a municipal court clerk; now THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. that the above premises are found to be true and correct and are incorporated into the body of this resolution as if copied in their entirety. Section 2. that Ms. Kristin White is hereby appointed by the City Council to serve as Municipal Court Clerk, as recommended by the city manager. Section 3. that the appointment is hereby effective upon passage of this resolution by the City Council. PASSED AND APPROVED this the ____ day of _____________________, 2012. CITY OF SOUTHLAKE, TEXAS By: __________________________ John Terrell, Mayor ATTEST: ____________________________ Alicia Richardson, TRMC City Secretary Exhibit 1