Item 4GCITY OF
SOUTHLAKE
MEMORANDUM
January 26, 2012
To: Shana Yelverton, City Manager
From: Jim C. Blagg, Assistant City Manager /Director of Public Safety
4G - 1
Subject: Approve permit from Southlake Arts Council, APEX Arts League, Art In the
Square and Southlake Public Library to allow the public display of "Winter
Art in Town Hall" art exhibit in Town Hall lobby from February 17 — April
16, 2012 and an art gallery reception on February 19, 2012
Action
Requested: City Council approval of the permit to display "Winter Art in Town
Hall" art pieces in Town Hall lobby February 17, 2012 through April
16, 2012 and to hold an art gallery reception on Sunday, February
19, 2012, 3 -5:00 p.m. in conjunction with the annual Art In The
Square festival.
Background
Information: Permits for displays and performances in City facilities must be
reviewed and recommended by the Southlake Arts Council and
approved by City Council.
The attached permit is submitted by the Southlake Arts Council,
APEX Arts League, Art in the Square organization and Southlake
Public Library. If approved, the exhibit will feature "Winter Art in
Town Hall," eight (8) art pieces by four local and regional artists,
selected by the Southlake Arts Council from submittals in response
to a recent Call to Artist conducted by the Art In the Square
organization. The exhibit will require less than 30% of the lobby wall
space. The art will be hung on the walls using the same gallery
hanging system recently used for the Sister Cities International
exhibit. The pieces will be placed based on size of the piece and
aesthetic concerns related to color and composition. City staff and
Southlake Arts Council members will be on hand to help with final
placement of the pieces that are to be included in the exhibit. The
exhibition is not a fundraising event. The artist or their
representation cannot actively solicit the sales of art other than
passively indicating the artists' contact information on the artwork.
The gallery reception on February 19 is a kick -off event for the
annual Art In the Square festival and will follow the same format
and layout used for other receptions held by the City. The program
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — February 7, 2012
Page 2 of 3
4G -2
will include brief speeches by event sponsors, recognition of the
four artists, entertainment by a harp and flute duet and
refreshments. City staff is coordinating the event with Southlake
Arts Council and will be present during the reception on Sunday
afternoon.
Previous public art displays and events approved for use of the
Town Hall lobby include:
April 19 — May 17, 2011
November 2 — November 30, 2011
November 7 — December 16, 2011
November 19, 2011
December 11, 2011
December 17 — December 31, 2011
Art In the City Reception
Renderings of Roundabouts Sculptures
Festivals of Trees
Board Reception /Tree Lighting Event
Breakfast with Santa
Sister Cities Young Artist Showcase
Financial
Considerations: Approval of the exhibit requires funding for the performers of $600,
and the City will participate up to $300 in expenses for the
reception, both of which are funded in the FY 2012 Arts Council
Budget.
Strategic Link: This Permit is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism. It addresses the
corporate objectives of providing attractive and unique spaces for
enjoyment of personal interests and providing opportunities for
partnerships and volunteer involvement.
Citizen Input/
Board Review: The Permit for the art exhibit and gallery reception complies with
provisions of the Display of Public Arts Policy.
Southlake Arts Council recommended approval (6 -0) of the permit
and selected eight art works for the display at their January 24,
2012 meeting.
City Council to consider Permit February 7, 2012.
Legal Review: The Permit form was reviewed previously with the Display Policy by
the City Attorney
Alternatives: Alternatives may include the following:
• City Council approval of Permit as presented
• City Council approval of Permit with input as desired
• City Council decision not to approve the Permit
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — February 7, 2012
Page 3 of 3
Supporting
4G -3
Documents: Permit to display "Winter Art in Town Hall" art exhibit
February 16, 2012 — April 16, 2012 in in Town Hall lobby and
hold a gallery reception February 19, 2012
• Floor Space Plan for Reception
• Copies of proposed art work (selected by Arts Council 1/24/12)
Recommendation: City Council approval of the Permit to exhibit "Winter Art in Town
Hall" art pieces February 17 — April 16, 2012 in Town Hall lobby
and hold a gallery reception on Sunday, February 19, 2012
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4G -4
Southlake Arts Council
Public Art Display and /or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first - served basis. Art Exhibit agreement is also required to be signed
before any display or performance may occur. Extensions may be granted by staff.
City Facility requested:
Town Hall — 2 nd floor Lobby
CONTACT INFORMATION
Personal Responsible:
Kerry McGeath Phone: 817 748 8384
Cell Phone:
817 919 8486 E -Mail Address: kmcgeath @ci.southlake.tx.us
Address:
1400 Main Street # 130 City: Southlake State: TX Zip: 76092
Alternative Contact:
Name:
Terri Messing
Phone Number:
817 307 2224 E -mail: terrimess inga-verizon. net
DISPLAY or PERFORMANCE INFORMATION
Requested Date: "Winter Art in Town Hall" art exhibition (Feb. 17 — April 16, 2012) and a gallery reception (Sunday, Feb.
19, 2012, 3:00 to 5:00 pm.)
Type of Display or performance: The display, "Winter Art in Town Hall," will consist of eight (8) art works by four local
and regional artist selected by the Southlake Arts Council and is a prelude to the annual Art In the Square festival. The art
gallery reception on February 19 will be held to kick -off the annual Art In the Square festival. The reception will spotlight
the "Winter Art in Town Hall" artwork exhibition.
Duration of the event or performance: "Winter Art in Town Hall" exhibit duration is for two (2) months (Feb 17 through
April 16, 2012). The art gallery reception duration is Feb 19, 2012, 3 -5pm only.
Detailed Information including a plan of needed wall or floor space about the display or performance, including
planned activities or any equipment /special needs: The "Winter Art in Town Hall" exhibit will include eight (8) selected
art pieces approved by the Southlake Arts Council from a Call to Artist made January 20, 2012 by the Art In the Square
organization. The exhibit will require less than 30% of the lobby wall space. Art pieces will be hung on wall panels using
the same gallery display system used recently for the Sister Cities International exhibit. The art gallery reception Sunday,
Feb 19, 2012 will require 100% of the lobby area of Town Hall. The program will include brief speeches by the sponsors,
introduction of the artists, refreshments and entertainment (musical performance by a flute and harp duet). The event will
spotlight the "Winter Art in Town Hall" exhibition, which will be on display Feb. 17 — April 16, 2012, if approved. Floor
space plan for the reception is attached to the permit.
Organization Represented: Southlake Arts Council, APEX Arts League, Art in the Square and Southlake Public Library
Non - Profit: Yes X No
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 week notice and cannot be a continuous fundraising effort throughout the duration
of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No
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