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Item 4EM E M O R A N D U M (February 7, 2012) To: Shana Yelverton, City Manager From: Dale Dean, Director of Information Technology Subject: Consent agenda item 4E - Approve audio upgrade project for council chambers in the amount of $57,358.65 to Digitial Resources Inc. Action Requested: Approve audio upgrade project for council chambers in the amount of $57,358.65 to Digitial Resources Inc. Background Information: The City of Southlake has requested a review of the audio quality within Council chambers. A detailed review was completed and it was determined that the overall sound quality was poor. The test revealed a need to deploy higher quality speakers and microphones (dais/table) to reach the required audio quality. Financial Considerations: Total expenditure of $57,358.65 which is below the total budgeted amount was $60,000 (General Fund). Strategic Link: B6 enables the IT department to maintain supportable systems and services B4 enables IT to provide quick response and resolution for Munis system issues as well as upgrades to future enhancements & bug fixes. Citizen Input/ Board Review: Not Applicable Legal Review: Services to be provided by Digital Resources Inc are bound by TIPS/TAPS contract number 2043811. Alternatives: 1) Approve as proposed. 2) Reject partial replace either the speaker or microphone systems during FY12. Supporting Documents: Digital Resources services quote attached. Staff Recommendation: Approve item as proposed