Item 4ECITY OF
SOUTHLAKE
MEMORANDUM
(January 17, 2011)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve Amendment No. 1 to the TxDOT Advance Funding
Agreement for a Transportation Enhancement Project for
FM1709 sidewalks
Action
Requested: Approve Amendment No. 1 to the TxDOT Advance Funding
Agreement for a Transportation Enhancement Project for FM1709
sidewalks
Background
Information: The City Council approved a resolution for the TxDOT Local
Project Advance Funding Agreement (LPAFA) for the FM1709
Sidewalks on January 4, 2011. This amendment will expand the
scope of allowable enhancements along Southlake Boulevard to
include landscaping, irrigation, ramps and other future amenities.
The amendment also revises the limits to Pearson Lane on the
west city limit line to SH114 along the east city limit line. No
additional payment is required from the city to TxDOT for this
amendment to the agreement.
Financial
Considerations: There is no additional payment required to TxDOT to amend the
agreement.
Strategic Link: The FM1709 Sidewalk project links to the City's strategy map
relative to the focus areas of Mobility, Infrastructure, and Quality
Development. The specific corporate objectives that are met by
this construction project include: providing travel convenience
throughout the city and region, collaborating with select partners to
implement service solutions, and investing to provide and maintain
high quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: This is a standard TxDOT agreement. This agreement has been
reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the agreement.
Supporting
Documents: Amendment to Advanced Funding Agreement
Location Map
Staff
Recommendation: Approve Amendment No. 1 to the TxDOT Advance Funding
Agreement for a Transportation Enhancement Project for FM1709
sidewalks
Staff Contact: Robert H. Price, P.E., Public Works Director
Gordon J. Mayer, Jr., P.E., City Engineer
Cheryl Taylor, P.E., Civil Engineer
CSJ # 1603 -03 -034
District # 02 -Fort Worth
Code Chart 64 # 40050
Project: FM 1709
Federal Highway Administration
CFDA # 20.205
Not Research and Development
STATE OF TEXAS §
COUNTY OF TRAVIS §
ADVANCE FUNDING AGREEMENT
AMENDMENT #1
THIS AMENDMENT is made by and between the State of Texas, acting through the Texas
Department of Transportation, called the State, and the City of Southlake acting by and through its
duly authorized officials called the Local Government.
WITNESSETH
WHEREAS, the State and the Local Government executed a contract on February 14, of 2011 to
effectuate their agreement to construct missing sidewalk segments along Southlake's ma'or east -
west thoroughfare to provide a continuous walkable corridor, FM 1709 (Southlake Boulevard) for a
distance of 6.1 miles within the City limits. Improvements included landscaping with irrigation, fencin
curb and gutters, rams and street furniture; and,
WHEREAS, it has become necessary to amend that contract;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties, the State and the Local Government do agree as follows:
AGREEMENT
1. Description of Amended Items
Attachment B of the original contract is deleted in its entirety and replaced with Attachment B -1, which
is attached to this amendment.
Article 4, Scope of Work and Use of Project, of the original contract is deleted in its entirety and
replaced with the following:
4. Scope of Work and Use of Project
The scope of work for the Project, which is as shown in Attachment B -1 of the Project Location Map,
described in the nomination form and as approved by the Texas Transportation Commission, consists
of: the construction of missing sidewalk segments along FM 1709 (Southlake Boulevard) from
Pearson Lane to SH 114 to provide a continuous walkable corridor. The sidewalk improvements will
include landscaping with irrigation, fencing, curb and gutters, ramps, and street furniture creating a
safer and more pedestrian friendly environment.
AFA —AFA Amend Page 1 of 2 Revised 04/08111
CSJ # 1603 -03 -034
District # 02 -Fort Worth
Code Chart 64 # 40050
Project: FM 1709
Federal Highway Administration
CFDA # 20.205
Not Research and Development
Any project changes proposed must be submitted in writing by the Local Government to the
appropriate District, requesting prior approval through the Design Division. Changes may also require
an amendment to the contract and the approval of FHWA, the Administration, or the TTC. Any
changes undertaken without written approval and contract amendment may jeopardize not only the
federal funding for the changes, but the federal funding of the entire project.
All other provisions of the original contract are unchanged and remain in full force and effect.
2. Signatory Warranty
Each signatory warrants that the signatory has necessary authority to execute this agreement on
behalf of the entity represented.
THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate.
THE LOCAL GOVERNMENT
Signature
John Terrell
Typed or Printed Name
Mayor
Title
Date
THE STATE OF TEXAS
Janice Mullenix
Director of Contract Services
Texas Department of Transportation
Date
AFA —AFA Amend Page 2 of 2 Revised 04/08/11
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