2012-01-25 LB MeetingCITY OF
SOUTHLAK E
SOUTHLAKE LIBRARY BOARD
Wednesday, January 25, 20'12
Location Southlake Town Hall — Town Hall 3A
1400 Main Street
Southlake, Texas
Time 6 :00 p.m.
Agenda
1. Call to Order
2. Administrative Comments
A. City Librarian's report
B. Library statistics — will be available at the meeting
3. Consider:
A. Approval of the minutes from the December 14, 2011 Southlake
Library Board meeting.
4. Public Forum
5. Discussion:
A Discussion of allocations for materials purchases
B. Discuss catalog enhancements and Technical Services
streamlining /outsourcing.
C Advocacy program update
D Board opportunities update
E. Texas Library Association Update
F. Friends of Southlake Library (FOSL) update
6. Adjournment
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on December 9, 2011 by 6:00
p.m. pursuant to Chapter 551 of the Texas Goverw.� ,'(704.9,
o
L /LJ/(�(Jjf/ rzp� -te:,
If you plan to attend this public meeting and have a disability that requires s(>$Fj a, ease advise the City Secretary
48 hours in advance at 817.748.8016. Reasonable accommodations will be made to assist you.
CITY OF
SOUTHLAKE
MEMORANDUM
January 19, 2011
TO: Southlake Library Board
FROM: Kerry McGeath, City Librarian
SUBJECT: Agenda Item Comments for the regular Southlake Library
Board meeting — Wednesday, January 25, 2012 at 6:00 p.m.
Please note the meeting will be held in Town Hall — Training Room 3A (3 Floor). If
possible, could you please notify staff if you will not be able to attend the meeting at
817.748.8384 or kmcpeath(@ci. southlake. tx. us Thank you!
Agenda Item No.2 A, Administrative Comments, City Librarians Report — Update
on the library after the Flood — we only saw a minimal drop off in checkouts (still
up for the year) and review of the RFID re- tagging project that we are currently in
the midst of. Still looking at ways to raise funds — possible special Library Board
meeting at some point to come up with an advocacy /fundraising plan.
Agenda Item No.2 B, Library Statistics: — Updated Library Statistics are available
in the packet
Agenda Item No.3 A, Approval of minutes: - December 14 2011 meeting
minutes are included in the packet
enda Item no. 5. Discussion:
A. Discussion of allocations for materials purchases — Jennifer Tucker and
Deputy Director McGeath will describe how money is allocated for
purchasing and how the process works.
B. Discuss catalog enhancements and Technical Services streamlining
outsourcing. Jennifer Tucker will describe some of the moves we are
making to streamline procedures and outsource much of the processing of
our materials that we purchase.
C. Advocacy update. Deputy Director McGeath will lead the discussion of
advocacy opportunities, including the possibility of a special library board
meeting related to advocacy and fund raising
D. Board Opportunities update — Discussion of opportunities for the Board
CITY OF
SOUTHLAKE
E. Texas Library Association Update — nothing to report at this time
F. Friends of Southlake Library update — nothing to report at this time
OFFICIAL MINUTES
January 25, 2012
Approved by the Southlake Library Board
CITY OF
SOUTHLAKE
1
2
3 Southlake Library Board Meeting:
4
5 January 25, 2012 6:OOPM
6
7 LOCATION: Southlake Town Hall
8 1400 Main Street, Room 3A
9 Southlake, Texas
10
11 Members Present: Chair Brenda Flores and Library Board members Sally Biersmith,
12 Lori Burr; Ayako Miyazaki; Kim Roberts; Cheri' Ross; Vice Chair Michelle Spradlin.
13
14 Members Absent: None
15
16 Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
17 Library.
18
19 Guests: None
20
21 REGULAR SESSION
22
23 Agenda Item No. 1. Call to Order —
24
25 The meeting was called to order by Chair Flores at 6:05 p.m.
26
27 Agenda Item No. 2. Administrative Comments —
28
29 A. City Librarian's Report —
30
31 Mr. McGeath gave an update on the Library after the flood.
32
33 He reviewed the RFID tagging project. All items in the Library will need to
34 have new tags placed in them that work with the new 3M security system.
35 Staff will be tagging as they are working at the Circulation Desk. The staff
36 member puts one shelf of books on a small truck and takes it to the
37 Circulation Desk leaving a marker on the next shelf to be tagged. Materials
38 are tagged at the Desk and then the staff member returns the books to the
39 shelf. There is also a portable tagging station that will be used by staff and
40 volunteers to tag in the stacks.
41
42 B. Library Statistics —
43
44 Mr. McGeath discussed the statistics.
45
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
OFFICIAL MINUTES
January 25, 2012
Approved by the Southlake Library Board
1 Agenda Item 3A. Consider: Approval of the minutes from the October 26, 2011
2 Southlake Library Board meeting.
3
4 The minutes were approved by a majority vote.
5
6 Agenda Item No. 4. Public Forum —
7
8 There was no one present to address the Library Board during the Public Forum. The
9 Public Forum was opened and closed at 6:14 p.m.
10
11 Agenda Item No. 5A, Discussion: Discussion of Allocations for Materials Purchase.
12
13 Mr. McGeath discussed the logic of apportioning funds for diffierent parts of the
14 collection.
15
16 Agenda Item No. 5B. Discussion: Discuss Catalog Enhancements and Technical
17 Services Streamlining /outsourcing.
18
19 Mr. McGeath discussed the need for vendors to process materials before sending them
20 so they are nearly shelf ready when we receive them. The shortage of Library staff
21 necessitates that we spend a small amount more per item to have the processing done
22 by the vendor.
23
24 Agenda Item No. 5C. Discussion: Advocacy Program Update.
25
26 Mr. McGeath discussed the Advocacy Program.
27
28 Agenda Item No. 5D. Discussion: Board Opportunities Update.
29
30 Mr. McGeath discussed Board opportunities for fund raising.
31
32 Agenda Item No. 5E. Discussion: Texas Library Association Update.
33
34 There is nothing to report at this time.
35
36 Agenda Item No. 5F. Discussion: Friends of Southlake Library (FOSL) Update.
37
38 There is nothing to report at this time.
39
40 Agenda Item No. 6. Adiournment.
41
42 Chair Flores adjourned the meeting at 6:42 p.m.
43
44
45
46
47
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
January 25, 2012
Approved by the Southlake Library Board
1
2
ma
( t1 7(
5 Brenda Flores, Chair
6
7
8
9
10 Ker McGeath, Deputy Director, Southlake Public Library
11
12
14 A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork