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Item 4CCITY OF SO THLAKE MEMORANDUM (January 17, 2011) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Approve option to renew annual purchasing agreement for utility parts to Atlas Utility Supply, and H. D. Supply Waterworks Action Requested: Approve option to renew annual purchasing agreement for utility parts to Atlas Utility Supply, and H. D. Supply Waterworks Background Information: Throughout the year, the Water and Wastewater Divisions of Public Works make numerous purchases of parts and supplies for use in the repair and maintenance of the water and sewer system. In order to obtain competitive pricing and facilitate these purchases, staff solicited sealed bids for the most commonly used supplies from local vendors. In January 2011, contracts were awarded to these two vendors for a twelve month term with the provision that the contracts were eligible for two (2), one (1) year renewals. Atlas Utility Supply requested increases of various amounts on approximately half the awarded items resulting in an overall increase of about 3.5 %. H. D. Supply Waterworks requested an increase of 5 -8% on most of the items awarded to them. The bids have been reviewed by City Staff and are tabulated on the basis of the best price and past performance. It is recommended that the City Council approve the renewal of the annual purchasing agreement for utility parts to Atlas Utility Supply, and H. D. Supply Waterworks by category as indicated on the tabulation sheets. Financial Considerations: Funding for purchases under these agreements is available in the FY 2012 operating budgets for the Water and Wastewater Divisions. The prices shown on the bid tab are based on estimated quantities for the purpose of comparing unit pricing and do represent the actual amount to be spent during the contract term. Strategic Link: The maintenance of the utility system links to the city's strategy map relative to focus area of Performance Management and Service Delivery. The specific corporate objective that is met by this purchase agreement is investing to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny these agreements. Supporting Documents: Bid Tabulation Staff Recommendation: Approve option to renew annual purchasing agreement for utility parts to Atlas Utility Supply, and H. D. Supply Waterworks. Staff Contact: Robert H. Price, P.E., Public Works Director Chuck Kendrick, Deputy Director of Public Works - Operations I' December 7, 2011 Atlas Utility Supply Company 2301 Carson St. Haltom City, Texas 76117 Attn: Mr. DJ Johnson Subject: Option to Extend Notification for RFB1011B36OCK100028 Provide and Deliver Utility Parts and Supplies Dear Mr. Johnson: The City of Southlake is providing notification they intend to extend the contract, pending City Council approval, resulting from your "RFB101lB360CK100028 Provide and Deliver Utility Parts and Supplies ", copy included for Fiscal Year 2012. This extension shall become effective January 19, 2012, pending City Council approval, (CC Award date and shall continue in full force based on the terms and conditions of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor may submit documentation as to the need of the price adjustment. Requests for price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing, Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. Your company has requested an increase at this renewal and updated pricing is included with this renewal agreement. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and /or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for one (1) more one (1) year annual renewal City Contact: CHUCK KENDRICK 817- 748 -8080 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal 'corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manag , CPPB City of Southlake Renewal Approved Date 1400 Main Street, Suite 440 John Terrell Southlake, Texas 76092 Mayor, City of Southlake tslilka a .ci. southlake. tx.0 s Phone / Fax: 817.748.8312 f 817348.8048 1400 Main Street, Suite 440 Southlake, Texas 76092 FA X Tkansmissinn From: Kevin Ogan Questions? To: Company: Fax Number: Date: Time: Call 260- 563 -3171 Fax 1- 800- 826 -3487 Brad Johnson Atlas Utility 817 -831 -1014 November 28, 2011 2:18 PM The Ford Meter Box Co., Inc. P.O. Box 443 Wabash, Indiana 46992 Fort Worth, TX b'ohnson@atiasutility.com Pages: 1 REF: SOUTHLAKE, CITY OF -QUOTE #18425: WE WILL BE ABLE TO EXTEND THIS QUOTATION TO YOU FOR ANOTHER YEAR WITH THE FOLLOWING INCREASES: BRASS, FC1, FC2A, FBC, FC101 AND FTSS - 6% INCREASE FS STYLE CLAMPS —14% INCREASE THIS IS FOR ALL PRODUCTS LISTED ON THE QUOTATION THAT IS GOOD FOR A PERIOD ENDING 12131111. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. PLEASE ADVISE IF THIS IS ACCEPTED AND WE WILL THEN SEND YOU AN UPDATED QUOTE. WE APPRECIATE YOUR ASSISTANCE IN MAINTAINING THE CITY OF SOU'rHLAKE AS A GOOD ACCOUNT FOR BOTH OF OUR COMPANIES AND LOOK FORWARD TO CONTINUED BUSINE=SS GROWTH IN THE REST OF YOUR MARKET AREA. THANKS, THE FORD METER BOX COMPANY, INC. THE QUOTATION DEPARTMENT Dec. 5, 2011 10 :53AM HYDRAiINT REPAIR PARTS 9162246851 ND. N65 P. 1 y tatran�t 1?e . Nu 7506 New 8apulpe F7oad, T4�S$, OK ?4131.3239 • (918) 224.811) • Fax (M) 224.88'57 ten ago �+� t•aoo-s�e VACStMILE' SHRET TO. yAoM: B=ad )ota_Maas :ub COMPANY: DATK. Atlas Utility Fort Worth 12 /05111 FAX NUMBERi TOTAL "NO, 01? FAGEi INCLUDCNU COVER; 1- 81743.1 -1014 5 RE: City of Southlake Annual Bid H"I QT# SQ10353 NOTES /COMM slurs. Brad,1 had to cha pc ping on some of the items 1 marked those with an asterisk so you can find therm cagily. Prices ar e stet gnd fim though 12 /31/12. 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VY 60 • V 'C U O] q ' d (� N M m m O O N o tr m N Q CF C! © O E � � z a z c o z F a � ^ a E? d cc r(a 1 o J Z j Q O c4 v � y a _ ' Q a 2 4 U CA ti w m a p m iv a in - N 'v to p n v ro 3 v r Y a' c O W m fK ty m m m ro m u a' (g o ffi 9 9 5 p u a K V [ C a m o' o 0 0 6 p o LU p N q N r V ~ _ ? r U N N N r m m U y 6 m Mg V bo b L N a'M° T a' x January 19, 2011 Atlas Utility Supply Company 2301 Carson St. Haltom City, Texas 76917 Crry or, 1 5 , ATTN: Mr. DJ Johnson Subject: Rrs i D11B360CK100028 PROVIDE AND DELIVER UTILITY PARTS AND SUPPLIES Dear Mr. Johnson: The Clty of Southlake is pleased to Inform you that Atlas Utility Supply Companyof Fort Worth, Texas is one of two (2) vendors being awarded °RFB1011B360CK100028 PROVIDE AND DELIVER UTILITY PARTS AND SUPPLIES' The award and this agreement are based on your bld to the City, copy enclosed. This Is a multiple vendor award contract, Your company's portion of the award is attached. This award was approved by the City of Southlako City Council on JANUARY 18, 2011. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded Line items awarded are: 60 -101, 107 -111, 118 -212, 227 -267, 324.328, 337 - 365, 366 (duel award) and 381 -387 Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities; The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locaflons: Vendor Delivery or City employee pick -up, Tenn of Contract: The tern of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to hva (2) one (1) year renewals City Contact: CHUCK KENDRICK 817 - 748 -8080 Send all bining to: City of Southlake 1490 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges; The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the 'Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka a0ci,souWake.tx.us Phone/Fax: 817.746.83121 817.748.8048 Contract and Award Accepted: Signe Mayor John Terrell City of Southlake DATE: 1 -24.11 . . 1400 Main Street, Suite 440 Southlake, Texas 76092 ! I I i Appendix B - '-Bid Document k r SubnliftnlChecktixt; (t'ncictermkne _ Appendix R (pnges _8_, 17) must be inchsdcd ill 1I1u bid sipIlmlttnl. Appendix C (pnge_[7� Cokl[lict ofIdevestTornk must be incturleil in the bid subaiittnl. i Exhlbit A Priciug8elledulo Pap¢r Capy mld C0 Ill Excel format ' I ! Zt GB',l t iiz 'a` I It 1+B1010360CK100028 "'— Y • P P ROVIDE AND DELTVI+ R •U JILITY PARTS AND -P •Q' t:.i' ik�e: ' S SUPPLIES 3:00 P.M. (CST), FJUDAY DL <'CLMUR 1.7, 2010 City Secretary's Office 1400 Main Street, Sti to 270 so utwske, TX 76092 817 748 -•8016 Idilit nirnatiniic =s ti• 13itlilt l °y r,G" 1 Plkiri c :r A AFL s UJIj SUPPLY COMPAN Ailtl es '•; 2 23 CAMS QN—S-TE EMIT :a _ I • ' _ �Id'allf'iienlloit 3�l 7 7S- — t $ a ` 7'1ltfnelSuraib'ai';: r r pat s, $ - c cis iohnsioneanarsut11ity,00M d d o e . neono 3 u oh C 3111 {lOr 1LllTlld aHoli's" >t +" ° :i f 't "s : �tlzlAUC 3 ity ` i leurned of I'his Request For B ids by f1w follo Means' ❑ Nowspitpu A dvertiseawnt ❑ solltlilnl(e website ❑ MaNd Me a Copy ® City T; -11561 Notificatioll ❑ Cold Call to c ity ❑ Dti= M 01) (I f Sorrlhlake - 121 ;t3) d1113360CK10OR28 Pxse 9 of 19 i f i rrxtt or SDK j i ADDENDUM NUM KR # 1 TO: All Mdda) -V DATE.- Acccrnbor 9, 2010 .111?�QlfFST FOR EMS: RFBIOII11360CX10002S PI)RCHASF AND D1:LlVr1t T]Tltr.rY PARTS AND SUZ'1'L'[ES MOM DATE: 3:00 pan., DECEMBI11t 17, 2010 1, AJ> 1SNAUt>x R 1, clatcrl DSgK5TBER 9. 2010, pet AMendum #1_11ie City of Sotrthlake Is et[NSWTIR1MQVEMDQH SUBMJ.M C3tlKSMON'S UI;S77i 1'�: Will A.Y. McDonald be iweeptable to subskituto in pla" of Ford brass material on this requast fur bid? Y". Mf;Don,►!d brass shall bu considered as meeting the City needs and requirements- Z. 'I'lYI vjp1 AL, NO O'rHM C TI ANGEI . Sh •Jackson Direotor of Firtl uvo City u£SoutWaka IN THII SU[3M1ssil 13I1)DLit SII �•r -ns No•lxe w ' SIC}1rED. COMPANY NAME; ?'):•fEM BID, BIDDER MUST ACKNOWLE)GB RLICEII'T 01' '[CIS A]))aENDUM. '4'4'.[,1,DG)3 THIS ADD M1)'UM BY SIGNINQ AND RL AIRNINd OM C01'Y OF IR BJD. _ DAM D: _ 2 U2ynP5utxld fa ° frn�rrccUepbAmswf • T4W9, &?&440 • Seolydnkn., rrrasP�Gt7P 811. 108311? An Erzo]Al6rmuWaAollm InsWullon f 6 , T I Appendix 13 — Bid Doenment (connnvcd) R190 f1t1SD JAW X Q A7 . 11V ORDER . 01? A RD) TO B CONS,YAERI D CO11 A STA AND To 1311 EVAI�UATrw r'Olt A CO14IZICT AYFARD BY THE CITY, DIDRER MIST SUAVIT ALL Or' x11ii r� 0 :t ( wlivG1Nr'o2?m,4TXON: .1, z'roposetl Products anclfnr Services A. Prodtict oa• Service Daserip Bidders should utilize this section to describe the technical aspects, capabilities, features and options of the service or pa'oduct tend /or service proposed in aueordwice with the require([ Scope of Services as identified in Appendix A. Pr literature, brochures, or other technical information may be used. )3. Additional hardware Descriptions Bidders shotald also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and /or services proposed. C. Material Safety Data She (MSDSl if applicable, the successful Bidder shall provide the City with applicable MSDS documentation as required by applicable laws and regulations. D. Guaraaltees and Warranties Eacl7 Bidder shall submit a complete copy of tiny warranties or guarantees provided by die monufacturor or Bidder with the Bid submitted. P 11dect Schedule /Doliyi ti3 Bidder must provide a project schedule noting all projected completion dates for segments of the Project, from start -up to completion, and all delivery elates for goods covered by ilia RFB. The Bid Document matst show the number of days required to deliver and install the product or equipment aftea the rece ipt of the City's 1=urchase Order. 2. cost nrProposett 1'rrultictsandlorServiees A, P ricin g: Pricing shall reflect the full Scope of Services defined herein, inclusive Orall associated cost for delivery, labor, insura taxes, overhead, and profit. B. Schechale of Pricinai Bidder shall quote unit pricing In accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following fmTtlat: NOM, YENDOR:_ IJXIIlBIT "A' VWCJNG SCHEDULE MUST 13E SUB MIT TED ON A CD AND IN AN EXCEL 81 W F ORMAT AND INCLUDE, A PAPER COPY. 3. 13idti101•'s I.xpeY U(:e/ Staff A. P ro'ec� t lom: ldentiFy all n7Cmbers of the Bidder's team (including both team members and management) who will be providing any services proposed and include information which details their experience. 13, tcntov alaceattent of Sta If an nssigned staff person most be removed or replaced for any reason, the replacement person must be tapproved by City prior to joining the project. C. 13115iaaess Skate the number of years the Bidder's business his been estahlisbed and operating. If Bidder's business has changed moues or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal staatns or Form of the business within the last five (5) years, alil nataics, of predecessor business names, affiliated entities, and previous business entities operated -by the principals, if different than prEsent, must be provided; ('11Y gfSnnPhfrrlee RF1310111136OCK100028 - I >age9 of Is Sta the nwnber of years experience the business has: + ' ; rind the number of employees: U. project Rela(ed Exrserience All Rids must include detailed 'information thin details the i iddar's experience and expertise in providing the requested services that demonstrates the Bidder's ability to logically plats and ewnplete the requastod l )rojoot. 4. Reforences Bidder shall provide three (3) references where Bidder has performed similar to or the same types of services as described herein. 0- fl,..,,..— .111 . Client I Company Name; City of Saginaw, Texas Contact Name: Randy Newsom J'hone: 17 -685• -158 Contact Title: Phone: 817-232-4640 Email: rnewsom@ci . saginaw. . tx . us Dnte and Scope of Work Provided: Water Utility Maintenance Products n r-- n. Client / Company Natne: City of Eules r Texas Coniac:tName: Paul wrzesenski Contact Title: J'hone: 17 -685• -158 Email. wrzesenski0ci.euless.tx. Date and Scope of Work Provided: Water Utility Maintenance Products n c Client/Cam an Nawe: City o f N. Richland Hills Texas ContnctName: Pooch Amy Contact Title; Phone: $17-427-6445 Email: am @nrhtx, eom Bate and Scope of Work Provided: Water Utility Maintenance Products Cltp ofSaulhlake - t2Ft31O11133GOCK100028 Page 10 of 18 i s l I S 'Trade Secrets ynd /or Conlitlential In.formalloii J I 'Cr & Secrets a€id/or Confidential ltl&m ion; This bid _(does) — ( does not) contain trade secrets and /or con Fdential information. Vapplicable, describe such tracle secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection &ojn disclosure, G. federal, State and /or 1,ocal Idexitiffention Information A, Centralized Master Bidders List registration number: 13. grime contractor HUB / MWBE registration number: C. An individual Bidder acting as it sole proprietor €nest also enter the Bidder's Social Security Number: 0 7. Cooperative Governmental Purchnsing Notice Other governmental entities maintaining interlocal agreements with the City, may desire:, but fire not obliguted, to purchase goods and services defined in this RFB front the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another govEriuniental entity's debts. Each govern €ncoital entity will pl4ce €heir oWn orders with the successful Bidder and be responsible for ensuring full compliance with the RF13 specifications. prier to other governmental entities placing orders, the City will notify the successfill Didder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the city. [ J 'des, Other8 can Purchase W No, Only the City can purchase S, 'resin arcontrncta€ o Option to Xxterid; Any coalr,•tct rosulting from this Wr11 shall be offeetivo fa twelve months From date of award. The City a €iticipites that contract shall be reriewed pui suattt to the nvailability or fends end at the discretion of the City. The Wilowingr clauses shall he included in the contract.- A_ Q A1,0n Clanse ft is agreed that City will Have the option to extend the contract For tip to two (2) addition2€1 years, in one -year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one -year extension, The Option to 13xtend will not be considered if Finding is 1111available or if the contractor's past perfonnance is not within the industry standard. 13. Escalation Clause 'Should market conditions prevail which dictate an increase, the successful contixtetor may submit documentation requesting permission to increase pricing no later than 30 days allsr receiving notice from the City of its intentto extend the agreement. Escalation may only occur at the time of renewal and only upon securing the Approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if1wholl the option to exlcr€d is excrciseil. The percent quoted will be a maximum. In addition, the percentage proposed will he a factor in determining the best value to the City. It is the price over the period of the contract which will be the price factor considered in the evaluntion of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. Gly of SnrrlGlahe - R1♦ B101131360CK100028 - Page I 1 of 18 C. price increases Upon l xtenslorr If approved by the City, the Contractor shall rrrodify the Mattes charged by the Contractor to reflect any changes shown in tho comparative statement delivered to the City. The maximum lverease allowed ender this provlsion shall be eight porcont (fl %) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any eltange in Contractor's rates. City eturnot exercise the Option to Extend with any price increnses unless the Vendor completes the section of the Quote requesting anticipated percentage ofannual osculation. MRST ADDITIONAL YEAR (FY 11 -12) ESCALATION ........ ............................... 0 % SECOND Al]1)ITIONAL YEAR (rX 12 -13) ESCALAT ION ... ............................... —& %, H. CONTRACT 2WRMS AND _C_ONDIIX ®NS TsXG)3PT 6YIXIjj?R N01 EI? M IG's sl'l al IC HXCEPTION IN TIIL SUBM ITWID BID, ANY CONTRACT R SUZTINtr 1<'ROM TIIIS 10B W11,L CONTAIN THE 1i'01,10WING TERMS AND COXVITIONS, WHICH MAUR II,GrNERY AXNOfVZEDGMT, AND TO WxIICII BIDDER AGRI:IrS BY SMMITTINt ► A BID: 1. Delivery nf Products and/or SexTices A, Payment Terms Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City tire Net all days upon receipt of invoice. B. Warranty of Products Fuld Serylees All products furnished under this contract shall ba warranted to be merchantable and good quality and fit for the purposes iirtended as described in this Bid, to the satisfaction of City find in accordance with the speeifleations, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a ; good and worlcmanlike duality, in addition to, and not in lieu of, any other express written warranties provided. C. Lig . 12cilycry or erfbnnanee:. if Bidder tails to deliver acceptable goods or services within file thrlcfi•ames established in the Project Schedule, the City shall be authorized to purchase the &NOCIs or services from another source and assess any increase in costs to the dofaulting Bidder, who agrees to pay such costs within ten days of invoice. D, FOB Cdeliveiy cha es : All products offered shall be FOB final destination, with all delivery charges to be prepaid by the bidder. The City does not accept C.O.D. or collect shipmetits. The contract price shall include all charges, including delivery, installation and set -up fees. All pneking, cmtin;, or other debris resulting from the delivery or set -up of the commodity .purchPsed shall be romoved and properly disposed by the succe.ssfuI Bidder at no additional cost to the City. E. Excess pr Cginmoditi cs: Products or materials delivered in error or in excess of the quantity ordered shall be returned at the succcsMit Bidder's expense, unless otherwise agreed to in Writing by the City. C. Title to Goods and Risk.of'Loss For goods to be provided by'Didders hereunder, if Any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and detennined that it is in good and trcceptable working order. 2. m5seelIquellus A. fade 7dent Contractor Bidder agrees that Bidder and Bidder's employees and agents have no employer - employee relationship with City. Bidder agrees that if Bidder is selected and awarded a eotrtr•acr, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Qi j gfSoU111lrrlke - 11031010360CtC100028 Page 12 of 18 I � • 1 ? 1 l I J ? I Insurance payments, or any other insurance payments, nor will City furnish nay medical or retirement benefits or any paid vacation or sick Ieave. B, Assi , r ts: "fife rights and duties awarded the successful Bidder shall not be assigned to another without the written consent ofthe Purchasing Manager. Such consent shall not relieve the assigner of Iiability in the event ol'defanlf by the ►assignee. C. 1.,Iens Bidder shall indemnify and save harmless the City against any and all liens and eltct ambrancos For all labor, goods, and services which may be provided to the City by Bidder or Bidder's vendor(s), and if the City requests, a proper release of all liens or satisfaetouy evidence of freedom from liens shall be delivered to the City. D. Graluities / Bribes Bidder certifies that no bribes in the foam of entortahnment, gifts, or otherwise, were offered or given by the successful Bidder, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFB or any contract with the City, and that if any such bribe Is found to have been made this shall be grounds for voiding of the contract 13. Financial Participation Bidder certifies that it has not received compensation from the City to participate in preparing the specifications or 11178 on which the 131d is based and acknowledges that this contract may be terminated and /or payment withheld if this certification is inaccurate. F. &q uired fjcemses Bidder certifies that he ]colds all licenses required by the State of'I'exas for a provider of the goods and/or services described by the Scope of Services herein. Q. AuthorIN to Submit Laid and Ri er QnttUtct The person signing on behail'of Didder certifies that the signer has authority to submit the Bid on belialf of the Bidder and to bind the Bidder to any resu Iting contract, H. C omp liance with A p licable Law Bidder agrees that the contract will be subject to, and Bidder will strictly comply with, all applicable federal, state, and local laws, ordinances, piles, and regulations. 3. Financial Ropon sibllltyProvisi ons A, hisurano c : The Bidder, consistent with its status as an !,,dependent contractor, shall carry, and shall require any of its su boon tractors to carry, at beast the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: !. Worker's Compensation and Employer's Liability insurance, including All States Enclorsernent, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad i'orrn Property Damage, Personal Injury, Completed Operations /Products Liability, Premises Linbility, Medical Payments, Interest of Employees as additional insurccls, and Broad Form General Liability Endorsements, for at least Die Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; HL Compruliensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage fbr at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury find Property Daunage. 13. Iaulomnflicution: Bidder agrees to def'enrl indernnif'y nail hold harnlILss flit City, Alf of its officers, Council utembers, Agents and employces from and agai all clain ►s, actions, suits, deniAnds, lrrocc dings, costs, damages mud liabilities, including reasonable sittornlys' Pecs, court costs and related expenses, nr•bsing out of, connec=ted witli, or resulting fron► Any acts it City ofSoarlilrrfia - JUDI01133360CK100028 - Page i3 of 18 I f omissions of Bidder or any agent, employee, subcontractor, or supplier of Bidder to the meution or perfornmince of this contrwt without regard to whether anc1► persons nre ender the direction of City agants or ernployees. The Bidder agrees to prottet and indemnify the City, all of its 91ricers, Council members, Agents and employaos, from Al clulms, actions, snits, demands, proceedings, costs, 8antal;es And Jiabilities, including ressonable attorneys' fees, court casts and rotated expenses, arising out of Any alleged infringement of patents or copyrights arising from Me Contractor's perforennnee muter the Contractor's Did, including attorneys' tees and court costs. C. lndenmiky for ntelleetual PropM Bidder Hereby warrants that the use or sate of the products, namerials and services delivered hereunder will not infringe on the rights of ►►ny trade secrets, patent, copyright, registelvd trademark, or other -intellectual property to right covering such materials and the successful Bidder agrees to indemnify and hold lianniess Me City for Any and all costs, expenses, judgments, and damages whioh the City may Jreve to pay or incur. CUYof >4orrlhlrrhe _ RIrBSO111136OCKI00028 Page lei of 18 A WHO: A person mm9t Me a conflict of fotorest guestformuire with the City if ft person hs1.9 n amploymeslt or business ralationslrip with ]m offices of the City drat results in txxabic incomo oxc4ing $2,500 during the preceding twolve trsonth period, or an officer or it member of tl u officer's family has accsptcd oft wM an nggrcgate v81110 of m0fo than S254 dwing the pmvlous twelve month period and the person engages in any of the fallovriug actions; f. contracts or seeks to contract for tho solo or purchme of prcperty, goods, or services with the City, includirtg any of the following a. writicn, and implied contracts, utility ptcnhase, pdrehase orders., =dit card purchases and anypttrchm-a of goods wid swAcea by the City; b. contracts for the purchase or sale ofreal priVerly, ptu'sattal pmfrerty i acluding tut auction of pfoperty; U. tax abntcment and ecnnolnic development agteesments; 2. submits a bid to soll goods or sorvicess, or vespands to uraqucst for proposal for services; 3. enters into negotiations with iho City for a contract; or 4. applies fora tax abalernent andlor economic development iltssssttive glat will result ir1 n ehntract with the City. THE OOI LOWd]VCARE CONSUM RED OFFICERS OF' EWE CPI"]]: 1. Mayor and City Council Matubors; 2. City Manager; 3, .Based and Commission ]nembers appointed by Um Mnyor or City Council members; A. Directors of 4A raid 4l3 dovelop iient corporatlnns; S. Vic executivo directors or inwagers of 4A and 413 development coiporations; and G" Dimotoys of the City of Southlakc who huvc authority to sign conimets on behalf of the City. EXCLUSIONS: A gttesilonoaire statement - need not be filed If the money Paid to a local government of1`tcar was a political contributism, a gift to a memberof the of'ficer's fawily from a fancily member; a coot mot or purchase of less than $7. OD or is transaction at a price And subject 11:14o.d1=I vlMisaelln�ieonslClinpier !7dAINAMC lCQ,02603 ID i'fgo1U3 Ciflr nJSnrrfhlrrke - lirTi]631 100028 Page 15 of 1 8 to terms availulb]Q to the public; a payment Par fewd, Wging, transportation or entcrtnirmrant; or x transaction subject to rate or fee rcgula6un by a guvcrttmcntal entity or agency. W17(.A.T: A. person or bitsixtoss that WiAtaets w'tttt the City or who soi=lrt to contact with the City must file a "ovalict of biten:st questionnaire" (FORM C1Q) wbioh is available online at zvww.etlt]cs.state.tx•us and a oopy of which is uttached to this Guideline. Tbo fonn coxitains mandatory disclosmes rc&wding "employment or busimss relationships" with a mtsoirapal officer. Ochre eta may be asked to clarify or intompret various portions of the questiaunaire. WYEEN: Thopemon of business rnmt file. 1, the gncstiomaire no later Bran seven days after the dute the person nr busing begins contract discussions or negotiations with the rrumicipality, or submits an application, msplstds to a request for proposals or olds, comspondenec, m other wAlbtg related to a potential contract or ugmernmr vrith the City; and 2. tai updated quesilomirdr6 within seven days after the (late of an cvt it that would make a filed clucsiionnCdre lueorrtpletc or inaccurate. It does not master if the subrnittnl of a Wd or proposal results in a contract. The stand( tgtliros a vendor to file a FORM CIQ at the time a proposEd is submitted or rx:goontioms coaummea, WHERE: 'i'he vendor orpotential vendor itiust mail or deliver a completed quostiwirmiru to the riruutae 1)eparhucnt. 9'heVnanee Dapirtinalrl is required by law to post fire slalernents on tint f itr'.e inlerrrel wchsite. ENFORCEiONY: Failuretofileaqucstinnuairc i's ac,] asSo misderneanorpuuishablebyafine not to mewd $500. It is au (moep0on to prosecution that the Parson files a FORM CIQ not later Man sever) bwiincss days a ficrtitapmNoureceived YWit:eofa violation. NOTE: Tiie City does; pot have n duty to ensure that a person files a (conflict of interest questionnahrc. %0801+Ih NAM i�a; rant vslChnptcrk76 .�rs�GluW,uiSC7R.U72LUB.diK Fa6c7of3 City of Sbrrthloke - 121+MOJIDMOCK100028 - page 16 of 18 I CONFLICT OF INTEREST QUESTIONNAIRF FORM CJQ For vendor or odor person dohrtt buslnass wI6local Goveramerunl endly 'rh6 quxullonnaim ?daub ohonpae Md.lb the lepby tIA to". IOIh Len. nev?tu 9 CffICEU894)WY p.aArA414 This quPndnnrudmtsri nyri iledinmueraancew1hC hPptx976.UCKI0 MrAMIN46 Ilya poroen whDlwlsn blleaiarP ratitia?IShialns deSdnDd trySrol nn 176,00111.2)n aloeat Davnn, monbd un5rywidgyepm^ IanneeSsregrnromenMur4er :Sedioal7G Iiy IaeiIl,ta gs�esdonnolnrns>lll by tdrf ltairh ilia reto+ds adradrrlstmtwoiiha IDgfgp'rAnllrfi,Iat , ardy nol imir than mo7iwirdneae day eflerlh4daia 1110 ppuomron hrrwmaa aware otiactn Ihalmqumr d,Datmlemarlt to ba fired. Se#$mWon 176 0tis,LoWlGa" mmallCalo. A Poami mmu fln an olferran if the parson WW R* of Wkm Bect 176.005, Locet C,nvifnnWtCode.A nffruldo Undarilrle oeellbalb a C#araCnll ■drPteannf. i HamaprpomamuleDGanahudinsffirdeOmulldpwlthlfcollloYOmmDnndenIlly NONE. X Choy:ktKki box iryatr era rlelnpnn update we Pm-A01sly Mod quearwnnalm (lba low ratlnim tbul yuv rife em updaw camploled gDes"Duttre With tba nplutlpmb nil ip millmIt? 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PPV 3 of] City ufSoulhllrke - 121 B10111WOCK100028 - page 17 of 18 Appendix I) — No Intent to Submit Form Iryour firw has chosen uat to submit a bid for this Proaltretnent, please complete this form anti submit in: City of Southlake Purchasing Division, Department of Finance 1400 Main Street, Suite #440 Southlake, Texas 76092 1?lense ahecle all items flint Applyy: ❑ ))o not sell the itein(s) required ❑ Cannot provide Insurance required ❑ Cannot be competitive ❑Cannot provide I3oudln requirrequired u Cannot meet specifications highlighted in the attached ❑ Cannot comply with Indemnification request requirement ❑ Job too large ❑ Job too small ❑ Do not wish to do business with the City of SoutlhlRke ❑ Other: COM PANY NAME (Please print): Author Officer Name (PIC -9se 130110: Telephone: Fax: (.� QYofSoufhlak I FB' 01J)3360CK100028 ]rage Is of is G W m C!� U W C] d LL (? z V) U U 0 co N IU C> O r• � U N 4 (n m 00 T - ' o Fn LL � l- 0. a F D- 2 C J � � CJ ro r�s� ((ppN000cq o NC�t�?T EVF* C7 LYTrNc m s�OD r W CF (DV00 0C7)I`M)tD Ua Otl c[TNh7o cvrVC^rcv'e��. f7 CC) r- 4 or r�TOOr�ai d Y (3) CT) r CD CTi 6 06 4 C7 a cs) N �r C+l NC7T!`NMr• �t9 CJi NMO 4 L6 l � N M vi (D0) f� Y y 60 {•cD co�CAMLC w d4Dtpl� Ivo �R 7 V °hGi c0rn� r C? 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O N a m Y Itl t�J" December 7, 2011 HD Supply Waterworks 7197 Latham Drive Richland Hills, Texas 76118 Attn: Mr. Michael Sission Subject: Option to Extend Notification for RFB101 I B36OCK100028 Provide and Deliver Utility Parts and Supplies Dear Mr. Sission: The City of Southlake is providing notification they intend to extend the contract, pending City Council approval, resulting from your "RFBIOI IB36OCK100028 Provide and Deliver Utility Parts and Supplies ", copy included for Fiscal Year 2012. This extension shall become effective January 19, 2011 pending City Council approval (CC Award date and shall continue in full force based on the terms and conditions of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor may submit documentation as to the need of the price adjustment. Requests for price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. Your company has indicated an increase in pricing is requested at this renewal. Update pricing has been included as part of this renewal agreement. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and /or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for one (1) more one (1) year annual renewal. City Contact: CHUCK KENDRICK 817- 748 -8080 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manager PPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 W i tka 2(.ci. soutlilake.tx_us Phone / Fax: 817.748.8312 l 817.748.8048 Renewal Approved John Terrell Mayor, City of Southlake Date 1400 Main Street, Suite 440 Southlake, Texas 76092 0 N CL x 3 N L ui co cu cu ad c6 eo ap eo co co rq ai ad on ro eri ao ro ro <d 6 a6 cu ao d of w w m m m 0 m m u u e � m 0 co ON (f) V rO co N O(D�cDmy mrM m cgcq m N VSMOm N cc m V M(0 M�c0�R (00 m m N M m O O oO Nr(D mm OR 0m O(D m N a N (i R 0 m R 0)QaR M CDm 0) d 6 O m m (D OO(O(C) R(mMNR h M Lf) 4i M' m MOmr- (D M Om LO a m U) m R m m Oc}ee}} NRr m W LO N R N 0m l0MM m O m M M mN m m vO m m V.RR m N M R(IS �I+cD mNRON N M (V N OcO c[e�ppu7NN N M NO r' N M .� � t+i r cfi r N (M cO a r r C w w to w w69(0 69 (Aw 6969 w 696969696969 w 69(0 fA 6 w w 6969 VR 696969 w 69 w m69606A O N MODI N (0m m Md)(Oa w 'cL'.m O m N W DI m R (Taar o DJ 0A M N M Ol V7 R V R N r0](Dq M m Cl M IOm Q N Om V (P V O N MOOON(DRM It (OR N CO m V M m OEM m V m R(0 m M Cl) NR O) R R CO (O R RR O(OCO RO (V N 0 N 0 OM <Lf)OD LO N U N 7 M M LO m m M m M (D LO r- M m iO I+ M (0 ti tO m d R 1010 O] r r r R N r R CL A. 69 en to 69 ur 69 69 69 6 69 (» va 69 6a 69 69 69 (n as 69 6a (» 69 69 b% 69 69 H9 69 (n vi 6) in CO N. 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(3) 6I N m rn iy r M C C � f9'69 4A f9 fA d9 � fA 54 69 'C U f U U U CD N cu N co ca N m ca N co C C ro `r' 00 00 m 0 a 00 o a Q 0 N N N v a co m m `m E ww E z U)m z w w °O a d N m �D C d N N N N 00 0 0 0 0 U U c v c cn J Z 0 U H W 2 0 0 w 0 m ro x eC an w U) y m u c 0 0- c J v J U) U U a a w a J c C I- c' F- C 1- a .2 o a o d X �0 x 220 w 0 C7 w0� 0�0 CU(a `m `ma`rW o� o� Mn Mn 0 6 r ro mmW �a F- �E a h N dZD V O N S"1 V' Y1 �6 C 00 CO O h h h h h h h h h 90 co 0D co W 4* 110 ca CL a m m L 0 N fr .f FLOW CONTROL THE RIGHT WAY January 14, 2011 Re: Valve & Hydrant Increase Effective February 21, 2011 Dear AFC Distributor: Due to continued rising costs, we find it necessary to increase pricing on our valves, hydrants and other products listed in our catalog. Our price schedule dated February 2, 2009 will remain in effect while regional discounts will decrease. The approximate decrease is 8% -io %. Your local salesperson will be forwarding the new discount sheet to you in the next couple of weeks. We will protect pricing on orders without shipping restrictions received on or before February 18, 2011. Beginning February 21, 2oii, we will price orders received according to your new discounts. Additionally, orders received on or before February 18, 2011, with extended ship dates will be invoiced at new prices. We will protect the prices of all documented municipal fixed price contracts through the contract duration, provided AFC receives a list of such contracts prior to February 18, 2011. We will not protect prices on outstanding contractor quotations after the price increase date. Should costs continue to rise, it may be necessary to increase pricing further in 2011. We will continue to monitor the market pricing and remain committed to providing our products to you at competitive pricing. As always, we at American Flow Control appreciate your business and look forward to continued success. Your friendship and support is greatly appreciated and we will continue to do everything we can to earn your business. Best Regards, David Angell Area Manager danl=ell (,t- usa.com P: 214.695.9982 17950 Preston Road Suite 990 Dallas, TX 7525 AMERICAN Ductile Iran Ripe - AMERICAN Flow Control - AMERICAN SplratWeld Pipe - AMERICAN Steed Pipe - AMERICAN Castings - International Sales P.O. Box x.727 - Bi;rKn harn, Alaba+na 35 ?02.2727 - arrerican- usacwn 284 -1014 263 -1360 �s P. 0. BOX 531610 GRAND PRAIRIE, TEXAS 75053 10 -7 -2011 To Whom It May Concern: Bass & Hays Foundry, Inc. needs to have a price increase on bid# RFBI011 B36OCK100028 For manhole Rings and Covers and risers for the following reasons. Since this bid came out in 2010 we have had numerous price increases Due to the economy and the rising price of raw materials to produce cast Iron. We have had two increases this year alone. We are requesting you consider this 12% increase to renew the bid above for an additional year. Thank you in advance Maul Mayfield Sales manager f CLO r ` Clow Valve Co, 902 South 2rtd Street "Telephone: 641 573 -M I Oskaloosa, 14 Fax: 641673-8269 January 18, 2011 TO: All Clow AWWA DISTRIBUTORS Re: National Price Increase for all AWWA Iron Products Effective February 18, 2411 Effective close of business Friday February 18, 2011 there will be a 5 -8% price increase on all AWWA iron products. This increase will be accomplished by a reduction of discount points as shown below. New discounts schedules that correspond to the Price Book effective March 6, 2009 will be issued shortly.. Size Range Product Line Discount Reduced B ALL Dry Barrel Fire Hydrants 5.0 points 2 " -12" Resilient Wedge Valves 4.0 points 14 " -24" Resilient Wedge Valves 3.0 points All Double Disc Gate Valves 3.0 points All Tapping Valves 3.0 points 4 " -16" Tapping Sleeves 3.0 points All Check Valves 3.0 points ALL Cut -In Valves 3.0 points 3" -24'° Eccentric Plug Valves 2.5 points 4" -- 10" Butterfly Valves 2.0 points . 12 — 24" Butterfly Valves 2.0 points ALL Hydrant Extension and Repair Kits 3.0 points ALL Repair Parts 3.0 points New prices will apply to all orders received after close of business on Friday February :18, 2011. Any orders received on or before February 18, 2011 with no shipping restrictions will be price protected. Any orders received on or before February 18, 2011 with customer restricted extended shipping dates will be invoiced at prices in effect at the time of shipment. Material covered in fixed price municipal contracts will be honored for the original contract bid quantities for the duration of the contract, provided a list of these contracts is furnished to Clow Valve Company on or before February 18, 2011. Distributor quotes to contractors will not be price protected, All contractor quoted projects must be ordered by February' 18, 2011 without shipping restrictions, Pete Settimi '—' General Sales Manager A Division of McWane, Incorporated uifi CCU. 633 Chestnut St. Ste 1200 January 14, 2011 Chattanooga, TN 37450 TO OUR AWWA PRODUCT DISTRIBUTORS Re: Price Increase Applying to AWWA Products Effective: February 1.8, 2011 We continue to experience higher costs for brass ingot and scrap metal due to shortages of these materials around the world as well as suppliers' reluctance to hold pricing for future purchases due to the uncertainty in the global markets. In addition, we are experiencing price increases on our purchased parts and freight costs have continued to increase due to a lack of capacity in the trucking industry and fuel surcharges. We have been unable to offset all of these additional costs with improvements in productivity and spending reductions across a wide range of activities throughout the company. Therefore, effective February 18, 2011 we are increasing your pricing on the following products as indicated. Iron Products: All – AWWA Dry Barrel Fire Hydrants All – AWWA 2 " -12" Resilient Wedge Gate Valves All – AWWA 14 "-48" Resilient Wedge Gate Valves All -- AWWA Double Disc Gate Valves All – AWWA Resilient Wedge and Double Disc Tapping Valves All – AWWA Iron Tapping Sleeves and Crosses All - AWWA Cut -In Sleeves and Valves All - AWWA Split Repair Sleeves All - Hydrant Extension and Repair Kits All - Repair Parts All - Butterfly Valves All - Plug Valves Chang-e,.: 5 point discount reduction 4 point discount reduction 3 point discount reduction 3 point discount reduction 3 point discount reduction 3 point discount reduction 3 point discount reduction 3 point discount reduction 3 point discount reduction 3 point discount reduction 2 point discount. reduction 2.5 point discount reduction Brass —Pro ducts: Chance: Ball Valves, Copper Meter Yokes, Service Fittings, Branch 4.5 point discount reduction Connections, Corporation Stops & Valves, Inverted Key Stops, Iron Yoke Valves, Iron Yoke Couplings, Mark 11 Oriseal Curb & Meter Valves. Oriseal & Oriseal III Valves, Insulated Service Brass, Check Valves (Catalog Sections 5,6,6A,7,8) Brass Service Saddles (Catalog Section 4) 4.5 point discount reduction Mueller/Hunt Thermal -Coil & EZ -Setter Meter Boxes 3 point discount reduction The price change will be implemented as follows: I . New discounts will apply to all orders received on or after February 18, 2011. 2. Material covered in fixed price contracts will be price protected. Quotes to contractors will not be price protected. 3. Orders received on or prior to Febwary 17, 2011 with no shipping restrictions will be price protected. 4. Orders received with release dates beyond February 17, 2011 will be entered at the new price. Your Sales Representative will be in contact with you prior to the effective date to review these increases and to answer any questions you may have. Matt Naber Product Manager – Water Products TPS Total Piping Solutions, Inc. P.O. Box 525 Olean, NY 14760 Phone: (716) 372 -0160 Fax: (716) 372 -1767 Website: http: / /tps.us Dear Valued Customer: Price Increase EFFECTIVE December 1, 2011. Important! The increase is 5% across the board — with the exception of the EZ -Max® Clamps. The standard EZ -Max clamp remains the same with no increase. However, due to increases incurred on the threaded outlets, the list price on the EZ -Max with an NPT or CC outlet is slightly higher. Regards, Barbara J Langenhan Customer Service Manager January 19, 2011 HD Supply Waterworks 7197 Latham Drive Richland Hills, Texas 76118 � OFFICIAL RECORD 1 9 ATTN. Mr. Michael Sisson Subject: RF131011836OCK100028 PROVIDE AND DELIVER UTILITY PARTS AND SUPPLIES Dear Mr. Sisson: The City of Southlake is pleased to inform you that HD Supply Waterworks of Richland Hills, Texas is one of two (2) vendors being awarded "RFB1011B360CK100028 PROVIDE AND DELIVER UTILITY PARTS AND SUPPLIES" The award and this agreement are based on your bid to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on JANUARY 18, 2011. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded Line items awarded are: 1 -79, 102 -106, 112 -117, 213 -226, 268 -323, 329 -336, 366 (duel award) 367- 380 Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick -up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to two (2) one (1) year annual renewals. City Contact: CHUCK KENDRICK 817 - 748 -8080 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes, All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Soulhlake, Texas 76092 lslif 0ci.southlake.tx.us Phone / Fax: 817.748.83121817.748.8048 Contract A rd ad: ff `` }}rr Signed: DATE: $ G`i "Il Mayor John Terrell Cc: Originator File (2 copies) 1400 Main Street, Suite 440 Southlake, Texas 76092 a A i B F i a ,na,+ Appendix B — Bid Document ' �nbmltta� t: (To determine vslf ft orbld) ' oMbc ]9 {IaS � 8_ through 17) Mud be ioc� in the M auhmiftL dis C e ]7 C.eniilat of rntereit Form mwt be iuelade! la the W WhAtaf. i 1 Exhibit A Prizing Sdtedule PY and CI) iq Excel Format f learned of thin Request for Bids by the fallowing means: 9 El Newspaper AAdvertisemettt City :mail Notification ❑ Southlaka Website ❑ Co id Cell to City ❑ Mailed mo a C+ogy ❑ O#t my ofSnuthlake - RM011B36OCKIOCM Page8 of IB I ADDENDUM NUMBBR # i TO: All Bidders' DATE: Decembeir 9, 2010 REQUEST FOR BMS: R0101IRMCK100628 ]PURCHASE AND DRLIVER UTELXr C PARTS AND SUPPLIES BID DUE DATE: 3.00 p.m., DECEMBER 17, 2010 11 ADDENDUM NO. 1, dated 17E[.'. PER 9. 2810. per Addendum 01,.the Cily of Southlake is ANSEWR1i1NGl ww0RS == Qw=j 9 QMT10 -, Will A.Y. MoDonald be acceptable to substitute in place of Ford brass material Or: tbls requestfor bid? Yes. McDonald brass sM1 be considered es meeting the City macs and requirements. i 15 _L _ FA ...!. ■ a c -I1 7 f. I \ 1 S4 Jackson DA&wtarofFsnauco- CIty ofSovifrlalke IN THE SU MISSION OF THEIR BID, H DER MUST ACKNOWLEDGE RECEfPT OIL IMS ADDENDUM. BIDDER S HALL ACKNOWLEDGE THIS ADDENDUM BY SIGNING AND RETURNING ONE COPY OF THIS NOTICE WITH THEIR BED. SIGNED: /�^-' ^ �. --�- -- °� DATED: COMPANY NAME: L OycVSbar Dq&M&7t • 14MMMSM && 440 - 5ILWaft rums 76792 87774311 M EEOIAtlfrr ae a Action Indtatlaa Appendix B —Bid Document (continued) I. REQUIRED BIB EWORMATTON IN ORDER FOR A BID TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, BIDDER MUST SUBMIT AL! OF THE FOLLOWING INFORMATION_ A. Proposed Products and/or Services A Product or Service Description: Bidders should utilize this section to describe the technical aspects, capabilities, features and options of the service or product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. I3. Additional Hardware Descriptions Bidders should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Material Safety Data Sheets (MSDS) If applicable, the successful Bidder shall provide the City with applicable MSDS documentation as required by applicable laws and regulations. D. Guarantees and Warranties Each Bidder shall subtrtit a complete copy of any warranties or guaranteos provided by the manufaeftnr or Bidder with the Bid submitted. E. Project Schedule/Delivery Date Bidder must provide a project schedule noting all projected completion dates for segments of the Project, from start -up to completion, and all delivery dates for goods covered by the RFB. The Bid Document must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Priojng; Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Pricing Bidder shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: NOTE TO VENDOR: LrXHIBIT "A PRICING SCHEDULE MUST BE SUBMITTED ON A CD AND IN AN EXCEL SPREADSHEET FORMAT AND INCLUDE A PAPER COPY. 3. Bidder's Experience l Staff A. Project Team_ Identify all members of the Bidder's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior lo joining the project. C. Pusmess Establishment State the number of years the Bidder's business has been established and operating. If Bidder's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (S) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; Clry of Soulldake - RY01011B360CK100028 - Page 9 of 19 i State a number of years experience the business has: 2- S ; and the number of employees: Cyt D. Proiect Related Experience All Bids must include detailed information that details the Bidder's experience and expertise in providing the requested services that demonstrates the Bidder's ability to logically plan and complete the requested project. 4. References Bidder shalt provide three (3) references where Bidder has performed similar to or the same types of services as described herein. Rafpm.nna ff l Client/ Comp Name: C dg fr e,e �,, Contact Name: Contact Title: Phone: 5t2o )email: Z- 46ve4- -x Date and Scope of Work Provided: Rafaranna '� Client l Ca an Name: 1� Contact Name: Contact Title: vaarr, Phone: Az 2'�S OP 1 Email: Ea L. eP&4 way Date and Scope of Work Provided. /f / nl-A RP.'PP.YPnf'.P. ff�' Client/co Name: e 1 7�11 u Contact Name: 71C4 Contact Title: Phone: IrI il: Date and Scope of Work Provided: Oey ofSoulhiake - RFBIOI I836OCK100028 - Page 10 of 18 S. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential ldgrma( - on: This bid _ (does) _ (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 6. Federal, State and/or Local Identification Information A. Centralized Master Bidders List registration number: ";1 B. Prime contractor Ir11UB I MWBE registration number, _ f� 4- C. An individual Bidder acting as a solo proprietor must also enter the Bidder's Social Security Number. # - 'd _ - 7. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal- agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFl3 from the successful Bidder: All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity, The City will not be responsible for another governments[ entity's debts, Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full conrpHance with the RFB specifications. Prior to other governmental entities placing orders, the City will notify the successful Bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. Yeg, Others can purchase [ ] No, Only the City can purchase a, Term of Contract and Option to Extend: Any contract resulting from this RFD shall be effective for twolve moa bs from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: A. Option Clause It is agreed that City will have the option to extend the contract for up to two (2) additional years, in one -year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one -year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting; permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. . Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will bo a factor in determining the best value to the City. It is the price over the period of the contract which will be the price factor considered in the evaluation of this quote. Quotes in which negative or no esealation is shown will be considered as 0% escalation. 0V OfSou11t1'ake - .RFB]OlIB360CK100028 Pago 11 of 18 - — ^ f21 — y C. Price Increases Upon Extension If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be eight percent (8 1 /6) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDITIONAL YEAR (FY 11 -12) ESCALAT ION ........................... ... ::... 8 % Net,) -ju rfutew e , . , V r d 4 #-G le SECOND ADDITIONAL YEAR (FY 12 -13) ESCALATION ................. [Ar ro. . g % xlc ece {a rtrile;- i 6-7F s - 4 rtnr&wo ( If. CONTRACT TERMS AND CONDITIONS ,EXCEPT WBE E BIDDER MAKES SPECIFIC EXCEPTION IN TAE SUBMITTED BID, AAFY CONTRACT RESULTING FROM THIS RFB WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WIHCH BIDDER HEREBY A11iNOWLEDGES, AND TO WMCHBIDDER AGREES BYSUB2FUITEVG A BID: 11 Delivery of Products and/or Services A. Payment Tcrms Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Not 30 days upon receipt of invoice. B. Warranty of Products and Services All products furnished tinder this contract shall be warranted to be merchantable acid good quality and fit for the purposes intended as described in this Sid, to the satisfaetion of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. a Deliy2a or Parf ce: If Bidder fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Bidder, who agrees to pay such costs within ten days of invoice. 2. D. FOR (delivery choices) All products offered shall be FOB final destination, with all delivery charges to be prepaid by the Bidder. The City does not accept C.O.D.'or collect shipments. The contract price shall include all charges, including delivery, installation and set-up fees. All packing, crating, or other debris resulting from the delivery or set -up of the commodity purchased shall be removed and properly disposed by the successful Bidder at no additional cost to the City. E. EEess or Li correct Commodities Products or materials delivered in error or in excess of the quantity ordered shall be returned at the successful Bidder's expense, unless otherwise agreed to in wrding by the City. )a. ,nte to Goods and %sk of Loss For goods to be provided by Bidders hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. Nisceflaneous A. Inde dent Conti r. Bidder agrees that Bidder and Bidder's employees and agents have no employer - employee relationship with City. Bidder agrees that if Bidder is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation City of Southlake - RM010360CK100029 Page 12 of IS Insurtrace payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments The rights and duties awarded the successful Bidder shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. C. Liens Bidder shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Bidder or Bidder's vendor(s), and if the City requests, a proper release of all ]lens or satisfactory evidence of freedom from Ilens shall be delivered to the City. D. Gratuities / Bribes Bidder certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Bidder, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFB or any contract with the City, and that if my such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial ParticiV ion Bidder certifies that it has not received compensation from the City to participate in preparing the specifications or RFB on which the Bid is based and aokDowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. KNgirA Licenses Bidder certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Submit Bid and Enter Contract The person signing on behalf of Bidder certifies that the signer has authority to submit the laid on behalf of the Bidder and to bind the Bidder to any resulting contract. H. Compliance with Aolicable Law Bidder agrees that the contract will be subject to, and Bidder will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. Insurance The Bidder, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (ualcss otherwise specified) as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; R. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined. Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehemive Automobile Liability insurance covering all owned, nom -owned or hired automobiles to he used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Ddnnage. B. Indemnification: Bidder agrees to defend, indemnify and hold harmless the City, all of Its officers, Council members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities., including reasonable attorneys' fees, court costs and related expenses, arising out of, connected with, or resulting from any sets or City of S'outhlake - RE010103611CK100028 - Page 13 of 18 omissions of Bidder or any agent, employee, subcontractor, or supplier of Bidder is the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. The Bidder agrees to protect and indemnify the City, all of its officers, Council members, agents and employees, from all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of any alleged infringement of patents or copyrights arising from the Contractor's performance under the Contractor's Bid, including attorneys' fees and court costs. C. kdMAjV for fntellectuW Property. Bidder hereby warrants that the use or sale of the products, materials and services delivered hereunder will not infringe on the rights of any trade secrets, patent, copyright, registered trademark, or other intellectual properly by right covering such materials and the successful Bidder agrees to indemnify and hold harmless the City for any and all costs, expenses, judgments, and damages which the City may have to pay or incur. CY& of"Sauthlake - RPBIDIIB36OCK100028 - Page 14 of 18 to terms avathblp to the public; a payment for food, lodging, transportation or entertainment; or a transuction sublog to rate or fie regolatlou by a governmental entity or agenoy. WHAT% A person or Wainess ftt contmets with the City or wba s*,b to contract with the City mutt file a "canf9ict of interest questionnalte" (FORM CIQ) wbieh is available online at www.e_thfcsstate.tx.g and a copy of which is attached to this Gaidelim. The form contains mandatory disclosures regarding "employment or business relationships" with a municipal officer OfficWs maybe a*d to elsrTI�r or ant 4%d various portions of the qumtimwk1m WEb N The person ar business must file: 1. the questiom da no later urea seven days after rho daft the person or business begins contract diazussfans or negotiations with the municipality, or submits an application, reap onds to a requwst fur proposals or bids, correspondence, or other writing related to a potential contract or agreement with the Chly; and 2. as updated questionnaire within seven days afar the date of an overt that would mrAw a filed questionnaire inompleto m inaccurate. It does not maft If the aubmival of a bid or proposal results hi a contract 11w statute requires a vendor to file a FORM QQ at the time a proposal is submitted or negotiations cavmxtUW. WiREM Us vendor or potential vendor must email or deliver a completed questionnaire to the Finance Department 27te l+fr wnev ftarh of is regWrzdby law fn pfff the statemmtr on the G1kyIs intertaet ttekke. ENb'OACEMEl1'i': Faiime Da file a q�annaire ie a mess c misdemaartar pauishable by a fine not to oxcwd $500. It is an tm ocption to prosecution that tire person files a FORM CIQ not later than seven business clays attes the person realved notice of violadom NOTE. The City does not have a duty to ranee that a person ties a conflict of ktcrw questionnaire. ' W: L9avt�f�In'. �+ IsaoalleneawsiChepivl76 .AtledimtntCJQ.494Gi1aaoa 1'seaZoE3 City of S O UIkkke - RFBIOlIB36OCK100028 - Page 16 of 18 .---- 0— — rZ — — CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO Far m0cr or oftr person dobV Wstnese whk local govemm mW entity Tw qIpeq*w*e rimma &Room bass m fie mw BY FL6 i atx, AM Lea., agww 9tae m p pmstowy Tidsggesdcatmievisbern yFledtnntaw5flCisapleti76 ,loedCayemm9n&Cade owp, byatp+rratt�n#ta sa reEaflGnslaipaaOa6nadby8atl9an178 .O01(1s }tailhaoral Do UhmerYa &*uddtepeaeanu�eel3aq nme upderSaAton1T6.00£(aJ F�yhwihhrprptaila rwaetbe shdwilh9heremrda edafatisbaharotAre tacatp�orraarwwttd n�bacarneaarltt' fatal wftn ratrat &din entenlbbeCrasd.SsaSacUat 6 A parson awaft an oitnss d #re parson knwwngly vtplafsa 9eww 176.006. Local 0aysrtxhani[ bds" An 1m3Cmla6eabe wT. 1 NwnedPwUnWO had hutinessrolid sTipwohlocMconnstsratVw tt. 116 C r! z Ct�ckmtsttatAyoosrstahrpnnupeao rmspcevloveEytRedgwamnnelre El (Sts! 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Q {7 E1 N Y P{ s '• O O Q W O V. Y CL r� r r .- 239`8 C U H H Y!l bf' 0 690 aa" b►ihNNU! V3WNbMeb efw 0490 U). 1 0' O W a 0 aN OO f]DOQOOGOOOO� WOONNQ4 NN ko �r['tR r YY NNN r rN.Clr r—N Nr N Nr N N o apm�dnggR x K N x N M 'K fib N w I R S R T m z ge � 1 5 K aC @ m m m c� -T a e C I r t � �� u N � � C e 9 m .� G� -- Lt- LL a o U 2 ) 3 E �SE E [-F E sm C� E U� mum - comi c p Od .S a mCf. U�UW�DU '9U ULL �j[i C1�U�q m O s IL .r� r� LL @ U m @ O (,� m f msmm LLi(��U UrW LLPX LLr XrU— —xTLL— xr� 7 lL 7 LL T YC LL LL � �V t11 � y. 7 2 3 �y E qU KX}Cx r:,NtiN.�r A�N 1: t: NR`Nf`. irr h r Ar Mr-r NE;, 01 �rA XX?tX xxxX c Xx x xsCYC xKxxx xXxxxxxXKCX xX bbINNry XXxx fq h U Z+1 NV & b' V V'%t Y 44 V't6�Ome`y�lp �tl$0=6�YO �O X 10 ap ap aD BO 'ap R!'N �Drrrre -rrr M -e tN ., N m 0. R'Q 9 a a >> 2 3.- UU U E n C)FF �F ilhhhhSi " E eye XXL��LLLL W LL u. uL. 11. a r� fa m�0 C1U U(,I I 1 x xx x xxolx k x ��o�� , - ivc � l r ta Kk� fnfo„ GIO[1L] WCA� xx ao ED T. xx NN xk Kk xkx% �= K 10 10 ; iv . V r r iV 7 10 • 4r ; rdP� P t@ EOrrC�TD 8p 60 a `apr C '7 'Y'QQtt tF H W 4'l 4Y77q� -- I b+H mtd'AhIh. Y a a (R m 8 ppOppa ppp pppq �7i�p!p p pQ 40 C3 C3 113 m Ln V) 0 pp Gf. i7i tO 1O1pp p yy ! p q y O Ifi R N R 1N lwS i7 l'9 O l'9i d dS {�jy p f� 1 q�3 l � 1f 1 1N. h e - r+ - r rr r r rN CC W 1' t% M H W tR fA tl} Y! H M +? s!4 h h M! r} h h 1S a 13 p h Ah90 Q.I�+ to SDV e p G C e p Q �� iPO C w 0 1 00* 440 * * 1 690 Oe4e 0 *0 H H M1 W0 1y V►fR Y} to O M m 1 O. 8 9 m1 O O V R@ o p p r N N L O W W W O M W1fY N l+3 [/1N S{P 10 1A N NNf8C O 11iN W iA tli W hS 7 N K 13 O W V a i'3 17 V f � Q7fLm 2 25�� i n rwrrrrrrNNNNN�'- m O LC d 3 E 1L W x x x � U UUd �vv'av�a� �vvaS Q m w a a (R m 8 � ! \ ! k E -ql -q S . 8 118 J \8 /8 kk LQ 7 n 2 cm ®�- a - ®-- 21 3 #$8 §@ @@ @ @§ ¥ #§ { cq 8 r) 2§§22§ -- vt ® - -- -- } I } 2 J ' � } . $ > 2 � 7 ƒ § L LL t§j ■ § §g | . � 2� LL 2 �{ xx Ex X ` §� xxx xKxx»* J22222/k/2/22 � k.g ° _2kE■�2 #$[ � ! \ ! k 0 N m C a m '� 'o a S �_ 9 M k �1 L W J ■� ¥ \ #� §J% � ~ � - -- - e 9 £ Nc ; RRJk § � � �. z : a / k' 2� � k Fa & ;r > k k k 2 t k _ \ $ % ■ £ � 4 ! § �� CATEOORYTOTAL a vv,uu7. -^ Bld Clamps A CoupBnpa loontinuod) Nd Numb., Quantity UnK Unit Pricy Extended Price hens No. (JcM, SMITH BF_AIR, or FORD -ONLY) 12'x 12" X T CC Full We Clamp (A.C) Full range, 42 S' a Row of Botts 131137412X1' CC 1 each 1 $ _ 138.31 43 1r a wxrocnoci'd. c. era .,sip .RwdRd• 133-1400 -12XV CC 1 each 1 138.31 44 12'x 12' Full CFde Clamp C. 1st- 140f)-12 2 each 252.80 45 12 "x 18' Full Circe Ora A.C. 131.140D48 7020' 2 each 9 $ 386.78 46 14' x 12' Fulf Circr9 Mukiband Clem 132.1530-12 5 each 6 KS272,06 5 1.38328 47 14" x 18' Full Circle MuMband Clam 132 - 1530-15 x20' 5 each 1 S 349.08 48 W x 12' Fu➢ Circle Multiband C! 132- 1740 -12 5 each $ 1,363.28 49 W x 18" Full Circle Mulibard C1 1 1140.18 X20" 5 each 1 $ 2 349.06 50 18 "x f2" FullC6cisMultbandClam 132.1850.12 ti each $ . $ 1.439.93 51 18"x 18' Full Ctde MuMband C11m 152- 193418 X2T 5 each 318.63 $ J.6931.14 52 24'x 12' Full Circle Wi iband Clem 13 21SN12 5 eat $ 488.95 $ 2,444.74 53 - - 24'x 18' Full Circe Mullband Clam 132- 21e0-fe X20' 5 each 542,58 $ Z7 12.89 54 2' Dresser Coupling (FVG x PVG t0-M 75 each 19.00 s 1.425281 55 4' 0ressar transidon AC x PVC 11- 0538-0989 2 each $ 35.55 $ 71.09 56 6" Ormu r Cau Ih trenaigon AC x PVC 212 -0740-0690 16 each $ 48.38 $ 725.68 57 9" Drssar Ccxjplbo transl8an AC x PVC 212 - 1980.1920 4 each $ 61,28 S 245.13 56 12' Creaser Co fi ftwi5iflon AC x PVC 212- 1420 -1320 4 each S 101.70 $ 408.82 59 8' Bed Chem RD FBG710 -31LC 3 each 90.39 $ 271.18 60 8' Bel Clamp (FORD) Fec&30 -8.aC 3 each $ 124.91 $ 374.72 61 12" Bell Clam (FORD FBC•1350-BJLC 2 each $ 169.75 $ 339.61 62 8"x314'CC Tapping Saddle PVC G54MOX314'CC 60 each $ 19.92 $ 1,195.24 63 8" x 1' CC TaPpIng Saddle PVC 0 &0890 X V CC 60 each S 20.12 S 1,2w.96 64 8" x 2' CC Ta SaWe PVC 90 X 2' CC 6 each 23.40 IF 140.39 65 6"x 1' CC Tapping Sadfle 4990 405-0145 X 1' CC 50 2025 $ 1,012.35 66 0' x 2" CC Ta Saddle G900 405.0745 X P' CC 5 $ 23.72 S 118.58 67 8' x 374' CC Ts Saddle C 00 405 - 95 x 3r4• CC 20 $ 23.63 S 472.67 68 8' x 1' CC Te Saddle C �Ob 4ow6 X 1" CC 20 24.56 S 49120 69 8' x 2' CC T Saddle PVC 405 -0009 x 2" CC 6 Me. a2h $ 29.34 $ 176.04 70 12'x 1' CC T Saddle (PVC) 4011320 X 1"CC 10 30.37 5 303.65 ) 71 12'x 2" CC T Saddle PVC &1320 X 2' CC 10 $ 37.28 $ 372.01 72 6" x 6' T i Sleeve 2-SM x e" 5 $ 320.61 $ 11,1302M # 73 6' x 8' Toppina sleeve 32 -0120 X 8' 5 each $ 320.51 1,602.57 74 8' x B'Taming Slam 3X 8' 6 _ 355.19 i 775.97 75 8' x $'Tapping Sleeve 437 0905X r _ 5 _each_ each $ 355.19 $ 1 76 12" x 8' TaWkV Sleeve 432- 1520X9' 5 each $ 430.39 $ 2,151.95 77 8" x R r G0 - li 2000- 470 &280- 50 each $ 169.60 $ 8,480.16 78 6" R it Co li 2006.0984-260 50 each $ 192.071$ 9,803.36 _ 78 112"Flyim Repair Coupfing 290o-136r12eo 50 each 291.641 14,592.16 CATEOORYTOTAL a vv,uu7. -^ Brass FMMgs Part Number aId CAsontlty Unit Unft Price Extended Prke Near No. (FOW ONLY) 6hran0 Unit Unfl Price Extended Price 141 k'Nuls JN4.3 123 V x 314' Bu"a Bu" for CC thread senAa3 60 each $ 6.27 $ 376.20 424 374' Curb bUp GDmp X C B44-333mG 50 each box 60 $ 296.00 33.98 1 t39B4O0 125 374" FIP Iron P1 X Co tar C14 -33C 150 each $ 7.63 $ 1,174.50 125 awMIPtrm ' eXCom Ada er C84-33G 150 each $ 7.45 $ 1,117.50 127 3M'FIPT XCOMP 90 ftLaa L14 -33G 70 earn $ 10.58 $ 740.60 128 3/4' Cam X Water Nut 90 degree Ls423G 40 each S 10.52 5 420.80 129 3/4'X 1.625 meter Coupling G38-23 -1.625 50 each 4.64 242.00 130 314" X 2 motor Coupilng 035-23 -2 130 each $ 4.84 E 62820 131 314'x 2' Claw Thread Nipple 50 each 8 1.52 $ 76.00 132 314'X 3 reeler Cn Ii C3 &2311 12 each $ 5.87 $ 70.44 133 314"X 7' Mebar Riser lion V842 -7W 12 each $ 47.96 $ 575.52 134 314 "X 12' Motor Riser Exienslon MM2.12VV - 4 each 50 $ 202 135 314'X18'MelerRiser Exienslon 2 -low 80 each $ 57.00 $ 4560.00 136 314'Com CTS X1 "Corn (IPS) C47 -34G 41) each 17.17 $ 686.80 137 1' IP X 314" IP Hex BuaNN Bass 30 each I $ 2.25 $ 67.50 138 1' Sal Angle Valve FIPT X MC aA13444WG 5 each 1 $ 5113 $ 258.65 139 1" MIPT X Ada r C84-"C3 20 each 8.83 $ 176.60 140 V X 314 Compression U -8mr4h 1112" SPREAD - w 3.7.% 60 each 11 $ 20.71 $ 1,242.60 129 1' x 314' Com elm U- Branch 7 N2" SPREAD uM843 -75G 60 each $ 23,83 $ 1 435.BU 130 V X 314' X 314" Camp. Tee T444.334G 10 each $ 23.41 $ 234.10 131 Ball Aiv le Valve Cornp X Mater flan a BFA- 43-"NM 2 each 1 $ 160.00 $ 300.DD 132 2" CC x Comp Cc on St FBiCIXYT© 114 each $ 108.00 $ 1,484.01) 133 2" Flenoax FIPSta ht St22 BF13-777W 14 each S 123.00 $ 1722.00 134 2' FIP x F e Bell Valve aFt&777WG 10 each $ 123.1)0 1,230.00 135 2' FIP x FIP Bell Valve all -777 10 each $ 107.00 1.070,00 136 2" FIP x CTS Bell Valve B4i -T77W3 10 each $ 123.0 S 1 00 137 2' FIP x MIP Bel Valve esi -777 10 each $ 128.00 IS 1260.00 138 2" PVC Grip x Flanag Bell Valve M BF734TNYG 10 each 147.0 S 1.470.00 134 2" Maio X Cam Ion Adapler G84.770 10 each $ 32.22 $ _ 32220 135 2" Gals Valve FfP X FIP Oarnostic ©d 10 each S 45.00 $ 450.00 136 ' Close Nipple Brass 60 each S B 3t3 $ 382.80 137 2"x 4'M Brass 10 each $ 10.33 1 103.30 138 "x 90 degree Bend F1P X FIP 10 each $ 1325 $ 132.50 139 "Brass THO Plu THREADED 5 each $ 6.10 $ 30.60 _ 140 2" Brass RP CaP 5 each S 8.30 $ 46.50 Bid GrI Nuts Part Number 6hran0 Unit Unfl Price Extended Price 141 k'Nuls JN4.3 1 box 60 E 1811.01) $ 161.00 142 1'Nuls JN 4-4 2 box 50 $ 248.00 496.0 1143 1' Colpffiall Corp EicN 44 2 box 60 $ 296.00 $ 592.00 Bid FLANGE TOTS Parl Number qua Unit Unit Price Extended Prise item No. Mai 202 17flongakk 1 4"INSERT -54 CF31 -TT 20 Odir $ 30.45 $ 3,945.40 Bid INSERTS Part Number Quantity Unit Extended Price Item No, Mai 203 1 4"INSERT -54 20 each v s, $ 27.60 204 W INSERT -51 S00 each S MOO 205 TINSERT -52 100 each S 115.00 208 2 "INSERTSS 1D each $ 75.00 Bid GASKETS Part Number Quantily Unit Extended Price Item No. Mai 207 2' in gasket 200 each 160.00 208 1 A' drop ki sket 10D each 65.00 209 1"X 118" RIIBBM meter askets 3000 each 270.00 210 W X IV RUBBER mater gaskets 1001 each 7.00 CATEGORY TOTAL ; f ZDD.UU Bid Bid Rem No, Fildngs P■A.MUmbsr POry Pips Unit Unit Price Pan Humber Qu@ntitY Unit -_ ('• -.- Extended Prfae Z:•_:YmY s €,..f�Spa' ?U s_,..._7_?- _-lt4'<. 231 -,PTI. _�-. L. CATEGORY TOTAL ; f ZDD.UU Bid Bid Rem No, Fildngs P■A.MUmbsr POry Pips Unit Unit Price Pan Humber Qu@ntitY Unit Unit Price Extended Prfae Item No. $ 20,00 231 2a Female Ada ier 50 each S 1.00 $ 50.00 227 314" Pdy Pipe 10 600 fa al $ 021 $ 1126-00 228 1" Poly Pipe cash S 3.40 $ 340.00 3000 fool 0.33 $ 990.00 228 2" Poly Pipo 235 4" Clay x PVC Bowl Adapter 1000 foot m $ 1.16 $ 1,150.00 CATEGORY TOTAL ; f ZDD.UU Bid Rem No, Fildngs P■A.MUmbsr Quantilly Unit Unit Price Extended Price 230 V4' 1.P x Sip coupling 50 each $ 0.40 $ 20,00 231 2a Female Ada ier 50 each S 1.00 $ 50.00 232 3" PVC x PVC Boot Adapter 10 each S 4.00 40.00 233 4" PVC x PVC Baal AdWer 100 cash S 3.40 $ 340.00 234 4' Conamle x PVC Boot Adapter No each $ 3,40 340.00 235 4" Clay x PVC Bowl Adapter 100 each $ 3.40 $ 340.00 236 6" PVC x PVC Boot Ad&Vor 25 each S 7.40 $ 186.00 237 6" Connate x PVC Boo Adapter 25 1 each $ 7.40 $ 186.00 236 6" Cift x PVC Boas Adapter 25 each 7.40 $ 186.00 238 B' PVC x PVC Boot Adapter 25 each $ 1125 $ 281.25 240 0" Comets x PVC Boat Adapter 35 each $ 1125 $ 393.75 241 e' C12y x PVC Boot AdWsr 35 each S 1125 $ 393.75 442 10" PVC x PVC UotAilapter 10 each 15,05 $ 156.50 243 10" Concreta x PVC Boat Adapter 10 each i 6 - fib 158,50 244 10" (Nay x PVC Boot Ade ter 10 each $ 15.85 $ 156.60 245 12" PVC x PVC Boo(agWer 10 each 1 B25 $ 182.50 246 12 "Connesx PVC Boot Adapter o each $ 16.25 5 182.50 247 12 "G x PVC Beat A.de _ 10 each $ 10.25 S 182.50 248 4' DWV 45 degree Bend (5CH 40 10 each 3.95 $9.50 249 4' DYVV 22-1/2 de w Bend 4SCH 40 10 each -- . . r5. . 1 8 3.87 36.70 Item No. Vohs Bomm Part Numbrr Bid Quantity Unit Unit Price Extended Priori _ Quantity (Tytor or Equal, U'. S. made ONLY) Unit Pricy Etdanded Price Nueeer Super Csntutan Open Lets 114" Fin Hydraete 268 V Vatys Sox Extension 3-112' Bury Fire Hydrant 25 each $ 26.60 $ 607.17 269 4' Vatve Box Extension each 25 each $ 39.39 S 984.69 i761 270 6' Valve Box Extension 26 each 3 64.40 $ 1610.01 6H3l5 271 18'to 24' wd Llds 70 each $ 84A6 $ 6 911.92 2T2 24' b 86' w/ Dee Llds 75 each S 11264 $ 6 448.30 273 18' to 24' To Onl 12 each 30.73 $ 368.71 274 24' m 38 o 12 each 42.95 S 5 CATEGORY TOTAL J ro CATEGORYTOTAL nor ow Bid I Item No. iduelter Firo Hydrants Pat Numbw Quantity Unit Unit Pricy Etdanded Price Nueeer Super Csntutan Open Lets 114" Fin Hydraete 275 3-112' Bury Fire Hydrant 14 each 276 10'8 FlmH dram 14 each 277 5-12' Buy Fire H drsnt 14 each _ CATEGORYTOTAL nor ow CATEGORY TOTAL 1� 1&, 10 r.Ve Bid Item No. Claw Hydrant Parts Part Number Quantity Unit Unit Price ExWrK$ed Prince FOR MEDALLION 306 61 Extension Kits 2 each 3 224.40 S 448.80 307 12" Exlnnelon Kills 2 each $ 530.40 308 Tm to R Ir 109 5 each _ _26,5.20 107.10 $ 636.60 308 Main Seat Ropak Kilts 5 each $ 344.25 $ 1.72125 310 UpperStems n 5 each $ 122.40 $ 612.00 311 Ma1n Seat Venn 021 10 each S 41,80 $ 418.00 312 Sarely Stem Cav t M -1e 10 each 36A0 $ 380.00 313 Upper VaNa Plele Bronze M -17 10 each $ 186.30 5 188100 $14 Seat ROO M - IY 10 each $ 318.60 $ 3186.00 315 omin Valve Facin Pine M -15 10 each $ 0.91 $ 9.13 316 Oraln Padn M -se 10 each 8-50 $ 85.00 3i7 O era4 Nut M 3 10 each $ 119.70 $ 1.197.00 I 316 ThruetNul M -27 10 each 121 -50 1,215.00 CATEGORY TOTAL 1� 1&, 10 r.Ve CATE OORYTOTAL 7t7,u�a.uu � --eac*rllilil) BId Item No. 5 IWHydrantPara PutNwbw Qusisll Unit rice Extended Price 324 6 "ExianalonlGts 8 each OU T5.00 $ 1,C50. 328 12" Exfenslcn Kits 6 each 0 1,025.00 326 Traffic Re e YKifc $ 187.00 5 each 10 $ 550.00 327 fdeinSeat R FKifa each 16 each 95 $,026.00 328 Complete, Overhaul Kh In Wasik Case 5 each each 9.5 I $ 2}[75.00 CATE OORYTOTAL 7t7,u�a.uu CATEGORY TOTAL Bid f[emNo. Item No. Walerous B620 Hydrant Puts Part Number Quantity Unit Unit Price Extendj414200 REGULAR NOT QUICK FIX e 335 112 Firs dram 329 e" F_ densfan W� 2 each $ 187.00 $ 330 12" Extenalon Ift 2 each $ 221.00 331 Turf c, Re it M 5 each $ 107.63 S 332 Main Seat R air IGfs 6 each $ 310.60 $ 1 652.60 333 Complete, Overhaf KH In Plastic Casa 2 each CATEGORY TOTAL CATEGORYTOTAL Iv Diu Sid f[emNo. W irforous Pacer 25D5114" nts Part Number Quantity Unit Unit Price Extended Price 334 3112 Rra M 3 e 335 112 Firs dram 2 336 B Bury Rra Hydrant 2 Q9� CATEGORYTOTAL Iv Diu Erw�lri!�ric't ? rr. TriGL_ _ F�"I CATEGORY TOTAL s es,6uum Item No. N 8 H Fire Hydrants _ Part Number Bid Unit _ Unit Pnlco Extended Price Item No. M G H Fire Hydrants Pan Number CuaMily U., Unit Price Extended Pries 337 9 B Fire att w! hand Pads a 6178 14 each $ 1 500.00 21,0G0.00 338 j 3.112` Bu Flre w/ Gland Pack e 6-129 14 each $ 1,575.00 $ 22 050.00 339 _ _ 4-112' B nn, wlGlard Pack 5 8329 14 each $ 1645.00 _$ 23,030.00 340 5 Bray Flee Hydrant wlGland Pack g.12g 14 each $ 1,680.00 $ 23,524.00 CATEGORY TOTAL s es,6uum Item No. N 8 H Fire Hydrants _ Part Number Bid Quantity Unit _ Unit Pnlco Extended Price 341 6'F. H. Raw New 8 y 129 w /Access. Style e 14 each $ 285.00 $ 4,130.00 342 12' F. H. Riser Now ftle 129 w1 Access. Syla 6r12s 12 each 335,00 $ 4020.00 343 IS' F. H- Riser New Style 129 wlAccers Sly@ 5-129 12 each 365.00 $ 4,620.00 344. Traft Ra alr kit New ftle S 's 6128 2 exh 105.00 21 D.00 345 Traft Fla ir kit Old Style 129 .a 6128 10 each 105,00 1050.00 346 SafefyStom c Vi s ' 10 eam $ 37185 $ 376.60 347 516'X3- 314'Broak -e-way Bob 518'LA 100 each I M 15.40 5 1,540,00 346 Old 129FIet Sonnal Casket 6 each $ 11.00 S• 66.00 349 Drain Facina 44 10 each 6.6O 68.00 350 Drain Faeng Rivets 45 10 each 1.85 $ 18.60 351 Vppw Valve Plata 43 iD each $ 143.04 1,430.Op 352 LowwVelvePlate 50 10 each $ 60,50 505.00 353 Operating NLA -NewSbyls 3 10 each $ 83.60 S 836.00 354 WeatherShtald 1 _ _ 10 each 2420 $ 242.00 355 lWeattvirhWal H.t MM129 i0 each 1 2.00 $ 20.00 35.6 Seal Pkts O 4' Vetere 10 each $ 4.40 8 44.00 357 MHV2C1164 HD Nut Set Sam 201164 10 each 2.00 20.00 358 455757 10 each $ 176.00 $ 1,750.00 35,9 wn 10 each $ 4.75 $ 47.50 360 -R EDown 210945 10 each �] $ 3.60 $ 38.00 361 Thrust Washer Es 10 each $ 4.50 $ 46.00 362 Nut 5 10 _ eadt S 60.00 600.00 363 esmbly 11 10 each $ 103.00 $ 1,030.00 GATEGORYTOTAL 's zzutpv.*u CATEGORY TOTAL Bid Item No. STOW CONNEGTt -R. AND CAPS (AWG4)NLY) Part Number Quart Unit Unit PrICe Extended Price 364 STORZ Ownecter 125.5' 40 each $ 176.00 $ 7,040.00 365 StorzCap 125.5' 40 each $ 67.O0 IS 2,680.00 CATEGORY TOTAL Bid Item No, Ductile Iron Fltllnpa (BID BY TOM) Part Nomaer Quantity Un it (TVWr or Equal, U.8. mods ONLY) I 366 Vonous part3 wilhaocasaonea 3 Tarts ism CATEGORY TOTAL 14013113 Bid Bid Item Na. Manhole Grade R Concrete Item No. 6lanhols Rates 6 Lida - Part Masher Quantity Unit Unit Prlee Extended Price 200 PaiwaxONLY - 378 " Grade Po 24R 4a0 7110 2DD each 372 24" Pamrax Nng and Cover gas 150 COPACO EHSSE 15 ' each $ 330.40 $ 4,956.00 973 24' Pamrex ItInp and Cover ICDPA 80 EHSBE $ B,DODAO 6 dada T 666.40 $ 9,990.00 CATEGORY TOTAL 14013113 Bid Bid Item Na. Manhole Grade R Concrete Part Number Part Number 4uan Unit Unit Price Extended Price 318 2" Grade Kno 248 200 100 200 each 378 " Grade Po 24R 4a0 7110 2DD each 3 60 6" Grade PonA gas 150 5D 200 each CATEGORY TOTAL 14013113 CATEGORY TOTAL A LL,IVZ.W Bid Item no. Manhole Graft Map (Plattic) Ladtaeh ONLY Part Number QuanUty Unit Unit Price Extended Price 361 24' D amaker -2' 248 200 100 each S 22.45 S 2.45,00 362 24 Dianmw -4" 24R 4a0 7110 each 43.75 $ 4375,00 363 24' Diameter -Slope gas 150 5D each S 22.45 $ 1 384 30"Olemeter -2114" XF225 2DD each $ 30.00 $ B,DODAO 365 9D "Dieme�r -4' s3Faa0 100 each $ 54.50 3 1450.00 386 30' Diameter - Slope ads 223 each $ 30.00 $ 3,000.00 CATEGORY TOTAL A LL,IVZ.W CATEGORYTOTAL 22NNOWSM pl S u,vov.BU Bid Item Na. miscellaneous Part Number Quantity Unit Unit Price Extended Price 387 Vita -DCtdar jDaWarinafian Waists -140 carmt Vie -D-CNar 140 10 earl $ 895.00 $ 6 D50.0D CATEGORYTOTAL 22NNOWSM pl S u,vov.BU