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Item 4BCITY OF SO THLAKE MEMORANDUM (January 17, 2012) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Approve option to renew annual purchasing agreements for signs and pavement marking to Pathmark Traffic Products of Texas, Inc. and Vulcan, Inc. Action Requested: Approve option to renew annual purchasing agreement for Signs and Pavement Marking to Pathmark Traffic products of Texas, Inc. and Vulcan, Inc. Background Information: Throughout the year, the Street Division of Public Works makes numerous purchases of signs and pavement marking materials for use in the repair, maintenance, and replacement of traffic control signs and pavement markings. In order to obtain competitive pricing and facilitate these purchases, staff solicited sealed bids for the most commonly used supplies from relevant vendors last budget year. In January 2011, contracts were awarded to these two vendors for a twelve month term with the provision that the contracts were eligible for two (2), one (1) year renewals. There was no price increase from Pathmark Traffic Products of Texas and a 3.5% increase on 4 of the 180 items awarded to Vulcan, Inc. The bids have been reviewed by City Staff and are tabulated on the basis of the best price and past performance. It is recommended that the City Council approve the renewal of the annual purchasing agreement for Signs and Pavement Marking to Pathmark Traffic products of Texas, Inc. and Vulcan, Inc. by category as indicated on the bid tabulation sheet. Financial Considerations: Funding for purchases under these agreements is available in the FY 2012 operating budget of the Street Division. The prices shown on the bid tab are based on estimated quantities for the purpose of comparing unit pricing and do represent the actual amount to be spent during the contract term. Strategic Link: The maintenance and replacement of signs and pavement markings links to the city's strategy map relative to the focus areas of Infrastructure and Performance Management and Service Delivery. The specific corporate objective that is met by this purchase agreement is investing to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny these agreements. Supporting Documents: Bid Tabulation Staff Recommendation: Approve option to renew annual purchasing agreement for Signs and Pavement Marking to Pathmark Traffic products of Texas, Inc. and Vulcan, Inc. Staff Contact: Robert H. Price, P.E., Public Works Director Chuck Kendrick, Deputy Director of Public Works - Operations I nwsi�� November 29, 2011 Pathmark Traffic Products of Texas Inc. PO Box 1066 San Marcos, Texas 78667 Attn: Mr. Jose Perez Subject: Option to Extend Notification for RFB1011B360CK100029 Provide and Deliver Signs and Signage Hardware Dear: Mr. Perez: The City of Southlake is providing notification they intend to extend the contract, pending City Council approval, resulting from your RFB101IB360CK100029 Provide and Deliver Signs and Signage Hardware, copy included, for Fiscal Year 2012. This extension shall become effective after City Council approval (CC Award date ) and shall continue in full force based on the terms and conditions of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor may submit documentation as to the need of the price adjustment. Requests for price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. Your company has indicated they will not be requesting a price increase at this renewal and as such, all terms, conditions and pricing of the original contract shall remain in effect during this renewal period. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: Line Items # 150 -164, 197 -208 and 220 -288 Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and /or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal City Contact: RYAN YORK 817- 748 -8093 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or accountsnayableEi ei.soutftlake.tx,us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manager, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tsl ifka;iPc i.southlake.tx.us Phone / Fax: 817.748.8312 / 817.748.8048 Renewal Approved John Terrell Mayor, City of Southlake Date 1400 Main Street, Suite 440 Southlake, Texas 76092. 11/29/11 SCE[ 1THL AKA Fwd: Southlake Renewal 2 messages Ryan York <ryork@ci.southlakeAx.us> To: Timothy Slifka <tslifka @ci.southiake.tx.us> Cc: Joe Walsh <jwaish @ci.southlake.tx.us> Hey Tim, Tue, Nov 29, 2011 at 8:29 AM I couldn't remember if I sent this to you. This is from Pathmark I am still waiting on Vulcan. Thanks.. - Forwarded message - - -- From: Jose d ose cboathmark.net Date: Tue, Nov 15, 2011 at 3:41 PM Subject: Re: Southlake Renewal To: Ryan York < [york(cD-ci.southlake.tx.us > There will be NO Price Increase for the year 2012 for the products awarded to Pathmark Traffic Products on Southlake Signs Bid 2011. ,lose Perez ----- Original Message - - -- From: Ryan York To: iose(aDpathmark.net ; Joe Walsh Sent. Tuesday, November 15, 2011 9:39 AM Subject: Southlake Renewal • Mr. Perez Attached is a copy of the price increase sheet. If there will any increase please fill out the form with and explanation for the increase. If there will be no increase in 2012 please email me with that info and I will pass that along to our Purchasing manager so we can continue service in 2012. Thanks and it is a pleasure doing business. Ryan York Streets Crewleader City Of Southlake (817)748 -8093 (817)748-8103 Fax ork ci.southiake.tx.us 1950 E= Continental Blvd Southlake Tx, 76092 Ci.southlake.tx . us Mail - Fwd: Southlake Renewal Timothy Slifka <tslifka @ci.southlake.tx.us> htlps:ll mail. google .comlmaill?ui= Z &ik= idc9780fd9 &view =pt &search= inbox... 112 11129/11 Usouthlake,tx,us Mail - Fwd: Southlake Renewal Ryan York Streets Crewleader City Of Southlake (817 }748 -8093 (817 )748 -8103 Fax jyork(@,ci.southlake.tx.us 1950 E Continental Blvd Southlake Tx, 76092 Timothy Slifka <tslifka @ci.southlake.tx.us> To: Ryan York <ryork @ci.southlake.tx.us> Thanks Ryan. Tue, Nov 29, 2011 at 8:55 AM Let me know about Vulcan as soon as you can because both of these have to go to Council for renewal. Chuck will need the info as soon as possible. [Quoted text hidden] Timothy Slifka Purchasing Manager, CPPB City of Southlake 1400 Main Street Suite 440 Southlake, Texas 76092 817 -748 -8312 817 - 748 -8048 Fax tslifka(a us Please take a few moments and click on the appropriate link below to complete our Purchasing Department Survey. Your answers will help us to continually improve our services. City Staff Survev Vendor Survey https: /Imail.google.coml mail l ?ui= 2 &ik= ldc9780fd9 &view7pt &search= inbox... 212 6 January 19, 2011 Pathmark Traffic Products of Texas Inc. PO Box 1066 San Marcos, Texas 78667 cf-ry Ou ]UTHLAKE 1 9 OFFICIAL RECORD ATTN: Mr. Jose Perez Subject: RFB10116360CK100029 Provide and Deliver Signs and Signage Hardware Dear Mr. Perez: The City of Southlake is pleased to inform you that Pathmark Traffic Products of Texas Inc. of San Marcos, Texas is one of two vendors being awarded "RFB1011B360CK100029 Provide and Deliver Signs and Signage Hardware" The award and this agreement are based on your bid to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on January 18, 2011. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded LINE ITEMS AWARDED: Line items # 150-164,197-208 and 220 -288. Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and /or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exciusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick -up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to two (2) one (1) year annual renewals. City Contact: CHUCK KENDRICK 817- 748 -8080 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, E ;7 Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka0d.so uthfake.tx. u s Phone 1 Fax: 817.748.8312 / 817.748.8048 Contract rd Acc ted: Signed: Mayor John Terrell Cc: Originator File (2 copies) DATE: 1 1400 Main Street, Suite 440 Southlake, Texas 76092 Appendbr B — Bid Document s. kdit l Caachulp as dahmin fta ty of Wd) / 1�giAfx B (mac # *Mgb 17,) won w fndOW In tie bM sAmklaL 4"Max C (pwe 17, C,aOW ofIrtarwt Fora mot be hdmbd In the, W mbnhtml. ErM A rrWM Sdakk Papa C," a W CD Jr &W If mst I learned of thb ]btepat for Bids by the Mowing tneam ❑ NewsMer A&atis+gttdtt ❑ City &mail Noucatiod ❑ Swffisko wo>sito ❑ Cold CWI to Chy iUlailed Ide a Copy ❑ocher C* off" - • AF81 o 1 Y B36OCKI OM9 - pap s of i s C!7"Y or SOUTHL.AKE 9 . wtv City of Southlake REQUEST FOR BIDS Bid Reference Number. RFB101113360CK100029 Project Title: PROVIDE AND DELIVER SIGNS AND SIGNAGE HARDWARE Bid Closing Date: 3:00 P.M.(CST), FRIDAY, DECEMBER 17, 2010 I. TABLE OF CONTENTS Fable Contents ................................................................... ............ .................... ........................... Page 1 Request for Bids (1) Introduction ............................................................................................... ............................... No 2 (2) Definitions ............................................................................................... ............................... Page 2 (3) General Information ................................................................................ ............................... Page 3 (4) RFB Withdrawals and / or Amendments .................................................. ............................... Page 3 (5) Estimated Quantities .................. ............................ ............................... . Page 3 ' (6) Bid Submittal Requirements .......................................... ............................... ........................... Page 3 (7) Bid Evaluation and Contract Award .............................. ............................... ........................... Page 4 Appendix A — Scope of Services (1) Project Title .......:............................................................ ............................... ........................... Page 6 (2) Scope of Services Contact .............................................. ............................... ........................... Page 6 (3) Special Conditions .......................................................... ............................... ........................... Page b (4) Bid Evaluation Factors ....................................... ............................... .... ...............I............... Page 6 (5) Brand Manufacture Reference ................................................................... ............................... Page 6 (6) Key Events Schedule ...................................................... ............................... ........................... Page 6 (7) Scope of Services .................................. ............................... ..................... ........................... Page 6 Appendix B — Bid ( -) Label Format for Submittal Packet's Sealed Envelope .............................. ............................... Page 8 1. Required Bid Information: (l) Proposed Products and / or Services ......................................................... ............................... Page 9 (2) Cost of Proposed Products and Services ................................................... ............................... Page 9 (3) Bidder's Experience / Staff................... .................................................. ............................... Page 9 (4) References .............................................................................................. ............................... Page 10 (5) Trade Secrets and / or Confidential Information .......... ............................... ........................... Page 11 (6) Federal, State and / or focal Identification Information ........................ ............................... Page 11 (7) Cooperative Governmental Purchasing Notice.............. ......................... ............................... Page 11 (8) Term of Contract and Option to Extend .................................................. ............................... Page I 1 H. Contract Terms and Conditions- 0) Delivery of Products and 1 of Services......................... .................... ........... ...........................Page 12 (2) Miscell aneous .......................................................................................... ............................... Page 12 (3) Financial Responsibility Provisions ........................................................ ............................... Page 13 Appends C — Conflict of Interest Form ........................................................ ............................... Page 15 Appendix D — No Intent to Submit Form ........................................................ ............................... Page 18 Exhibit — Pricing Schedule.......... ............................................................................,.. ............................... City OfSorttkM" - RF0101t11360CK100049 - Page 1 of 19 Southlake, Temn Request for Bids 1. Introduction A. Project Overview The City of Southlake is requesting Bids with the intent of awarding a contract for the purchase of goods and services contained in Appendix A — Scope of Services. B. tions: Following are contacts for questions as identified. L UB catio s: All questions related to requirements or processes of this RFB should be submitted in writing to the Purchasing Manager identified in section 2 below. ii. Scone of-Scryja Questions All questions related to the scope of services, should be submitted in writing to the contact person(s) noted in Appendix A — Scope of Services, iii. ftlies Responses to inquiries which directly affect an interpretation or effect a change to this RFB will be issued in writing by addendum and mailed to all parties recorded by City as having received a copy of the RFB. All such addenda issued by City prior to. the submittal deadline shall be considered part of the RFD, The City shall not be bound by any reply to an inquiry unless such reply is made by such formal written addendum. iv. Apk nowle .ement of Addenda The Bidder must acknowledge ail addenda by signing and returning such document(s) or by initialing appropriate area of the Bid document. C. Notification of Errors or Omissions Bidders shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFB. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous, D. Cotrflict of Interest Ouestiamaire (Form CIO) A person or business, and their agents, who seek to contract or enter into an agreement with the City, are required by Texas Local Government Code, Chapter 176, to file a conflict of interest questionnaire (FORM CIQ) which is found in Appendix C. The form must be filed with the City Secretary no later than seven (7) days after the date the person or business begins contract discussions or negotiations with the City, or submits an application, response to a request for proposals or bids, correspondence, or other writing related to any potential agreement with the City. 2, De&itlons Bid Doc ent The signed and executed submittal of the entirety of Appendix B — Bid Document. Bidder The Bidder and the Bidder's designated contact signing the first page of the Bid Document. City of Southlake ("City") The City of Southlake, Texas, Cjjy Sec 's Office: The office of the City Secretary of the City, located at 1400 Main Street, Suite #270, Southlake, Texas 76092. Pli: (817) 748 -8016; Fax: -(817) 748 - 8270. $oje 1 : The name of this Request for Bids as identified on the cover sheet and first page of the Request for Bids herein. CWY of Sowhwe - RYBIO11 B36OCK100029 - Page 2 of 18 Purchasing Manager The City of Southlake Purchasing Manager is Timothy Slifka, PH: (817) 748- 8312, E-Mail. tslifkaAci.southlake.tx us; Fax(817)748-8048. Rtuest for Bids Wft The entirety of this document, including all Appendices and Addenda. Scope of Services The entirety of Appendix A — Scope of Services. 3. General information A. Tax Exempt Status City purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in the Bid. City will furnish Excise Tax Exemption Ceitfcate upon request. B. Pub Insmfion of Bids: The City strictly adheres to the Texas Public Information Act (Texas Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of RFB information. Bid Documents are not available for public inspection until after the contract award. If the Bidder has notified the City, in writing, that the Bid Document contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no event shall the City be liable for disclosure of such information by the City in response to a request, regardless of the City's failure to take any such reasonable steps, even if the City is negligent in failing to do so. 4. RFB Withdrawals and/or Amendments A. RFB Withdrawal The City reserves the right to withdraw this RFB for any reason. B. RFB Amendments The City reserves the right to amend any aspect of this RFB by formal written Addendum prior to the Bid submittal deadline and will endeavor to notify all potential Bidders that have registered in accordance with Section 1.0 herein, but failure to notify shall impose no obligation or liability on the City. S. Estimated Quantities The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing exclusively during the term of the contract from the successful vendor. 6. Bid Submittal Requirements A. Submittal Packet — Required Content Bidder must submit one (1) signed original Bkl Document with ExMbit "A" Pricing Schedule on CD in Excel format with paper copy and three complete (3) paper coplea. This submittal packet shoo be submitted in a sealed envelope with a completely signed and executed page B-I (page 8) affixed to the outside of Ike envelope. Lack of Exhibit "A" Pricing Schedule on CD in Excel format may result in bid rejection. B. Submittal Deadline The deadline for submittal of Bids shall be as identified on page 8 (eight) of Appendix B -Bid. It is the Bidder's responsibility to have the Bid correctly marked and delivered to the City Secretary's Office by the submittal deadline. No extensions will be granted and no late bids will be accepted. C. Bids Received Late Bidders are encouraged to submit their bids as soon as possible. The time and date of receipt as recorded in the City Secretary's Office shall be the official time of receipt. The City is not responsible for late delivery of mail or other carrier. Tate Bids will not be considered under any circumstances. City ofSadhiake - RFB10l t 0360CK100029 - Page 3 of 18 D. Alterations or Withdrawals of Bid Document Any submitted Bid may be withdrawn or a revised bid substituted if a written notice is submitted to the City Secretary prior to the submittal deadline.. Any interlineations, alteration, erasure or odw amendment made before the submittal deadline, must be signed or initialed by the Bidder or the Bidder's authorized agent, guaranteeing authenticity. Bid Documents cannot be altered, amended or withdrawn by the Bidder after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Manager. E. Bid Document Format All Bid Documents must be prepared in single -space type, on standard 8- 1/2" x' 11" vertically oriented pages, using one side of the paper only. Pages shall be numbered at the bottom. Entries shall be typed, or legibly written in ink. Any other format (via telephone, fax, email, etc.) may be rejected by the City at its discretion. F. Validity Period Once the submittal deadline has passed, any Bid Document shall constitute an irrevocable bid to provide the commodities and/or services set forth in the Scope of Services at the price(s) shown in the Bid Document on the terms set forth in the Bid Document, such bid to be irrevocable until the earlier of the expiration of ninety (90 ) days from the submittal deadline, or until a contract has been awarded by the City. 7. Bid Evaluation and Contract Award A. Bid E n and C&ntract AMMEd Process: An award of a contract to provide the goods or services specified herein will be made using competitive sealed Bids, in accordance with Chapter 252 of the Texas Local Government Code and with the City's purchasing policy. Bid Documents will be'opened publicly. The City will evaluate Bids using the best value method. A variety of factors may be used in the evaluation of the submitted Bids for this Project. The anticipated evaluation factors and emphasis placed on each factor may be as identified in the Scope of Services. City reserves the right to determine which Bid provides the City with the best value and which will be in the City's best interest. B. Completeness If the Bid Document is incomplete or otherwise fails to conform to the reguimmeuts of the RFB, City alone will determine whether the variance is so significant as to render the Bid non - responsive, or whether the variance may be cured by the Bidder or waived by the City, such that the Bid may be considered for award. C. AmbigWtv Any ambiguity in the Bid Document as a result of omission, error, lack of clarity or non - compliance by the Bidder with specifications, instructions and all conditions shall be construed in the favor of the City. In the event of a conflict between these standard RFB requirements and details provided in Appendix A -- Scope of Services or Appendix B — Bid, the Appendices shall prevail. D. Unit Prices and Extensions if unit prices and their extensions do not coincide, the City may accept the price most beneficial to the City, and the Bidder will be bound thereby. E. Additional Information City may request any other information necessary to determine Bidder's ability to meet the minimum standards required by this RFB. F. Partial Contract Award City reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of the requirements to different Bidders based on the unit prices proposed in response to this request, or to reject any and all Bids and re- solicit for Bids, as deemed to be in the best interest of City. G. Terminate for Cause: The occurrence of any one or more of the following events will justify termination of the contract by the City of Southlake for cause: Cary Of Saffthla& - RF'B1011 B360CK100029 Page 4 of 18 I i) The successful bidder fails to perform in accordance with the provisions of these specifications; or ii) The successful bidder violates any of the provisions of these specifications; or iii) The successful, bidder disregards laws or regulations of any public body having jurisdiction; or iv) The successful bidder transfers, assigns,. or conveys any or all of its obligations or duties under the contract, to another without written consent of the City. v) If one or more of the events identified in Subparagraphs G i) through iv) occurs, the City of Southlake may, terminate the contract by giving the successful bidder seven (7) days written notice. In such case, the successful bidder shall only be entitled to receive payment for goods and services provided before the effective date of termination. The successful bidder shall not receive any payment on account of loss of anticipated profits or revenue or other economic loss resulting from such termination. vi.) When the contract has been so terminated by the City of Southlake, such termination shall not affect any rights or remedies of the City then existing or which may thereafter accrue. City of Soualmte - RV01011B36OCK100029 - Page 5 of 18 1 Appendix A Scope of Services 1. 2. 3. 4. 5. 6. 7 Project Title; PROVIDE AND DELIVER SIGNS AND SIGNAGE HARDWARE Scope of Services Contact Questions about the technical nature of the Scope of Services, etc. may be directed to CHUCK KENDRICK, PH. 817.748.8080, e-mail: ckendrick@cl.southlake.txus Special Conditions T . be following special conditions shall prevail over areas of conflict in previous pages: EXHIBIT "A" PRICING SCHEDULE MUST BE SUBMI'1TED ON A CD IN EXCEL FORMAT AND INCLUDE A PAPER COPY. Bid Evaluation Factors Em hasis Factor 35% Vendor Overall Pricin 30% Vendor Ability to Supply S ific Brand Named Parts and Supplies 25% Vendor References 5% Vendor fast Performance With Ci 5% Vendor Ability to Offer Multi -Year Contract Option Brand Manufacture Reference The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's product and support need. The manufacturer's reference is not intended to be restrictive, and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if the Bid is fully noted with the manufacturer's brand name and model. The City reserves the right to determine products and support of equal value, and whether other brands or models meet the City's product and support needs. Key Events Schedule Bid Release Date Deadline for Submittal of Written Questions Sealed Bids Due to and Opened by City Anticipated Committee Evaluation Review Date Anticipated Award Scope of Services November 29, 2010 December 8, 2010 Shown on First Page of this RFB Week of December 20, 2010 January 2010 The City of Southlake is seeking multiple vendors to `Provide and Deliver Signs and Signage Hardware', At its option, the City may elect to have vendor deliver and or have a City employee pick up signs and or signage hardware. if City elects for vendor to deliver signs and signage hardware, they shall do so to the address indicated below: City of Southlake Public Works Department 1950 E. Continental Blvd. Southlake, Texas 76092 Attn-. Chuck Kendrick City of Swab take RF'BI Ql l B36OCK100029 Page 6of18 i �4 In the event the City elects for signs and or signage hardware to be picked up by a City employee, it will notify the vendor at time of order. 7.1. Term of C2n9@gJ The term of awarded contract shall be twelve months from date of award and is eligible for two (2) one (1) year renewals. 7.2. Intent: The intent of this bid is to award to multiple qualified vendors for the purchase and or delivery of signs and signage hardware as noted on 'Mbit A. List of Signs and Simsa¢e Hardwarc'. These items shall be purchases within a twelve month period. The City does not guarantee to purchase any set quantity. The quantities listed are estimated quantities. Contract will be awarded on a CATEGORY BAW FOR SEACi M SIgD15 AND SIGNAGE MORE OR LESS MM THE ESTIMA 7.3. Alternate Vendor Orders: It is the intent of the City to award this purchase to multiple vendors. If the primary vendor cannot provide the quantities and or materials ordered for a specific delivery time, the City reserves the option to give the order to another vendor that has bid on this contract. 7.4. Samples: The City reserves its right to request samples of any and or all signs and or signage hardware during the bid evaluation process. Samples will be free to the City. When possible, samples will be made available for vendor pick up after evaluation process. Failure to provide samples on a timely basis may result in bid rejection. The City reserves the right to determine products of equal value. 7.5. Products Specifications, Products must follow MUTCD and NCEIRP -350 standards where applicable. Sign fate material shall be standard engineer grade, reflective material unless otherwise specified. City of SouAlake - RFB1011B360CK100029 - Page 7 of 19 I Appendix B — Bid Document (mtis■ed) L REQUIRED BID INFORMATION IN ORDER FOR A BID TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, BIDDER MUST SUBMIT ALL OF TIME FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service. Descrigon Bidders should utilize this section to describe the. technical aspects, capabilities, features and options of the service or product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used.. B. Ate. 'tjpna] Hardware Descriptions Bidders should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Material Safety Data Sheets (MSDS) If applicable, the successful Bidder shall provide the City with applicable MSDS documentation as required by applicable laws and regulations. D. Guarantees and W#rranties Each Bidder shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Bidder with the Bid submitted. E. Per ject Schedule/DeliyM Date Bidder must provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion, and all delivery'dates for goods covered by the RFD. The Bid Document must show the number of days required to deliver and instal l the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricing Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Pricing Bidder shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: N= TO VENDOR.; EXHIBIT "A" PRICING SCHEDULE MUST BE SUBMITTED ON A CD AND IN EXCEL FORMAT AND INCLUDE A PAPER COPY 3. Bidder's Experience /-Staff A. Project Team Identify all members of the Bidder's team (including both tram members and management) who will be providing any services proposed and include information which details their experience. B. Removal or ReMh ment of Staff If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. Busiuess_Establishment State the number of years the Bidder's business has been established and operating. if Bidder's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; Qy of Sordhlaitt - RF81011 B36OCK100029 - Page 9 of 18 S the number of years experience the business has:; and the number of employees: D. Protect Related Exneriggo All Bids must include detailed information that details the Bidder's expcncnce and expertise in providing the requested services that demonstrates the Bidder's ability to logically plan and complete the requested project. 4, References Bidder shall provide three (3) references where Bidder has performed similar to or the same types of services as described herein. Reference #I: Client lCom an Name:. C/ 0, �C+���or. -, Contact Name: Yi L-t- �oFti.� Phone: ,77Z 4 Y3 33t,v Contact Title: �i 4 �- ejrl Phone: J']z 9 girl Email: , Email: Y Date and Scope of Work Provided: Reference 2: Client / Company Name: G>rd Contact Name: OPOAW Contact Tine: Phone: ,77Z 4 Y3 33t,v Email: /Y"ti Dat and Scope of , Work Provided: " o�w 4r P*, ^-9 l v Reference #3: Client / Com Name: 4 4,1wft G0.,.•J rV Contact Name: VYc�t .•• Contact Title: r 1" 4" . Phone: p30 1t,/ - / /Oo Email: , Date and Scope of Work Provided. City Of Somakae - RFB 101 I B36OCK100029 - Page 100f 18 S. Trade Secrets and/or Confldential Information Trade Secrets and/or Confijkntial Information: This bid _ (does) _ (does not) contain trade secrets and/or confidential information. if applicable, describe such trade secrets and confidential information; and the basis for your assertion that such material qualifies for legal protection from disclosure. 6. Federal, State and /or Local Identification Information A. Centralized Master Bidders List registration number: B. Prime contractor HUB / MWBE registration number: C. An individual Bidder acting as a sole proprietor must also enter the Bidder's Social Security Number: - - 7. Cooperative Governmental Purchasing Notice Otter governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFB from the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the RFB specifications. Prior to other governmental entities placing orders, the City will notify the successful Bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. �es, Others can purchase [ j No, Only the City can purchase S. Term of Contract and Option to Extend: Any contract resulting from this RF13 shall be effective for twelve months from date of award, The City anticipates that contract shall be renewed pursuant to'tbe availability of funds and at the discretion of the City. The following clauses shall be Included to the contract: A. Option Clause It is agreed that City will have the option to extend the contract for up to two (2) additional years, in one -year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one -year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. calation Clause Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the propose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in determining the best value to the City. It is the price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0" /o escalation. city of Soarhwe RFB101IB369"100029 - Page I 1 of 18 i I C. Plice Increases Uvon Extension If approved by the City, the Ccmtraator shall modify the rates charged by the Contractor to reflect any Changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be eight percent (8%) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDI'.TIONAL YEAR (FY 11 -12) ESCALATION ................... SECOND ADDITIONAL YEAR (FY 12 -13) ESCALATION ....................... IL QaA_MCT TERMS AND COMI—MAM EXCEPT WHERE BIDDER MAKES SPECIFIC EXCEPTION IN THE SUBMIT TED BID, ANY COIVTRACT RESULTING FROM THIS RES WML CONTA17V TAW FOLLOWQi VG TERMS AND CONDITIONS, WHICH BIDDER HEREBY AKIVOWLEDGES, AND TO WHICH BIDDER AGREES BY SUBMITTVVG A BID: 1. 2. Delivery of Products and/or Services A. Payment Terms Unless otherwise specified in the Scope of Services or otherwise agreed to In writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. Wa=V of Products and Servi : All products furnished under tins contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Bid, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good VA workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. late Delivery or Performance If Bidder fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Bidder, who agrees to pay such costs within ten days of invoice. D. FOB (delivery eWges) All products offered shall be FOB final destination, with all delivery charges to be prepaid by the Bidder. The City does not accept C.O.D. or collect shipments, The contract price shall include all charges, including delivery, installation and set -up fees. All packing, crating, or other debris resulting from the delivery or set -up of the commodity purchased shall be removed and properly disposed by the successful Bidder at no additional cost to the City. E. Excess or Incorrect Commodities Products or materials delivered in error or in excess of the quantity ordered shall be returned at the successful Bidder's expense, unless otherwise agreed to in writing by the City. F. Title to Gods and Risk of Loss For goods to be provided by Bidders hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. Miscellsecoas A. LgdWmWent Contractor Bidder agrees that Bidder and Bidder's employees and agents have no employer - employee relationship with City. Bidder agrees that if Bidder is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will. City furnish any medical or retirement benefits or any paid vacation or sick leave. CYty of SoutkhAx RFB1011 B360CIK109M Page 12 of 1$ B. Assi&m erns: The rights and duties awarded the successful Bidder shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. C. Liens Bidder shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Bidder or Bidder's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities / Brib es: Bidder certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Bidder, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFB or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Participation Bidder certifies that it has not received compensation from the City to participate in preparing the specifications or RFB on which the Bid is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses Bidder certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. 0. Authority to Submit Bid and Enter Contract The person signing on behalf of Bidder certifies that the signer has authority to submit the Bid on behalf of the Bidder and to bind the Bidder to any resulting contract. H.' CAmpliance with Applicable Law_ Bidder agrees that the contract will be subject to, and Bidder will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. 3. Financial )[tespoosibillty Provisions A. Insurance The Bidder, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: Worker's Compensation. and Employer's Liability insurance, including. All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed OperatiormTroducts Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insunance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage. B. Indemnification Bidder agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employeca from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court coats and rebted expenses, arising out of, connected witty, or resulting from any acts or omissions of Bidder or any agent, employee, subcontractor, or supplier of Bidder to the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. City of Souddake - RFBIOI I B36OCK100029 - Page 13 of Is Appendix C — Form CIQ WHO, A person mast frde it cmfiwt of interest questiomui[+e with the City if the prsann has a e mploymmt or bads Walk with an officer of the City that results in taxable imame acoeading $2,%0 during the prcccftg twelve month period, or an offie r or a mamber of the offl=`s $roily has accepted gibs with an aggregate vahm of mom than 3250 during the prtvioas tweivo month period and the person esrgagea in soy of the fallowing actions: t. oaasracts or weirs to contrfet for the sole or purcbm of property, goods, or services with Go City, including any of the following: L wdtbm and impilefl contracts, ati ty' purees. pi rebase orders, credit cad pmvha s and nay purdum of goods and services by the City; b. eadrwb for the parehase or We of teal property, personal property inchrding an auction of Property; c. tax abatemeat and eomnmic devck praeni agreements 2. submits a bid to sell goods or services, or responds to a refit for peoposal for xvvxas; . 3. eaters into no ptiatious with the City for a contract or 4. applies for a to abatement andlor ecammic development inxntive that wtHl result in a contract v►lth the City. THE POLLOWING ARE CONSIDERED Oitr1+7CXRS Of TER MY. 1. Mayes and City Council Meaabers; 2. City MENW; 3. Board and Cormnission nrembers appointed by dro Mayor or City Caoacit membcrs; 4. Dies of 4A and 4B deycloptaeat oorpmu*n% S. the exeautiva dir+eam or mmuW rs of 4A and 4B dmdopmcnt corporations; and 6. Directors of rho City of Souddakr who have auboritty to sign eontmcts on behalf of the City. EXCLUSIONS: A queadoaWn Owcu=v need not be filed if the momy paid to a local govemad offices• was a polidcai eontibttdm a gift to a ma *w of the ofiicces family from a family member; a oonbmd or pwchase of less than $2,500 or a transaction at a price and subjed WASOftWAOM=dMWOftvM IMAft&uWdcIQ,WAOLdOc- hP I Ofr CYtyofSouthlake - RFBIOlIB36OCK100029 - Page 15 of 18 if to tai ms available to the public: a payment for food, lodging, tractsportsacat m calWWnmaoU or a twvofi= subject to rate or fee tegulatiom by a govarmccial ca ft or %Fncy VAUT: A pc mm or business that eoobwts with the aty or who seeb to cuatrid with the City Mg file a - munjet of idweat que bonuxW (FORM CIQ) which is available online at wwwedtics.atntgLps and a copy of wftfeh is attached to this (3vddCUM Tho fm conhim mandatory dish regarding "empigmcat or wdnesa rderioasbtpa" with a Mmicipal officer. Officials may be admd to carlfy or fn Q vaaous portions of the gae 600flaire WHEN: The pcascm ar buahteas must 5 1. dw qLn+ duanake no later them seven days afbar the date the persons or bvemeas begins contract dbc mions or negotiations with the atndicipslity, or submits as appJkWo% era =da to a tegttpt for prapaads er bids„ eov espondeaM or Other waling related to a potential cam Or mg memmt with the City; and Z an apdatad y ifin seven days after the date of an event thst would mate a filed queatlonne see ina)mplde or inre =n ate. it does not matter if the m txithW of a bid or proposal rMdU in a coatrmct. The stag reciuieea a vendor to file a FORM CJQ at the time a pzvpoe d is eubmitlad or neQotiatitsta COMIMMM WEUC L: The vendor or potential vendor must snail w deliver a compIckd questicmnare to the Finsatse Dcparfmart. Y7Ee Rf� Lik�{fi111ltitf fr ►e�(+mirad iy lsw �vpatt die rY ar die cwy hfMw weiiaiste. 9NMRC:RMgW: Faf hire to Mc a gaesdonm aim is a clear c misdoneaoor puniabeble by a $ot: riot to cwcod 5500. It u an exccptim to prosoontion g d the person 0" a FORM CIQ not later Ow sever, hzinim de p A= the parson rocaivM notice of a vfoledion. NOTI& The City does not have a duty to emtare that ■ person f '1a a conflict of ildmu t W6 176umthmpK aQ- 09sMAm rs 2 ore t ty ofSo++Make - RYBIOIIB36OCK100029 - Page 16 of I$ CONFLICT OF INTEREST QUESTIONNARE FORM CIO rw vwAar or ollfar p � m m d1*v busk*w with boas om meewwW enft Tale gmegenh+* raards drnoee +.�. hn dr �.. l+e w1, alllr t ea. wooer sawlrn aFFICEuBEO u num meWsmi Tb%****M" k%b@N fled W w m*wft wkb Mw par ITC Leal Ow smrw d Coda 171L001(t•a}MKaNn1 by aorrdnharab�eiee .anVwMi�Pmad.iirAbl'8ac�an O��Y+ ndlAar+ araonreaUU�nwnenhutderSrefoftf7Btl� (s}. E'y hrrta4quRhdbnhhbl� rruMhaled *thsr rbmrdaa6rtiliMPllurdl sae kral'owrtrwlfai wdgr ndahirsasrbe7'irbgtrraa d'eyabrdtedaketihe person be�cansee aww dlacta tlydrbquha9nalewnutbbass& SM$attbn176.QU6, bcw0wanmaotc0da. A pashas eoauwBU an ollaew r d►a pariah luwunwr vYoleMa 8 saiob t76DG6.1�ral Oorlemnmhtlbdr. kl oRenea und.rtlrla aec�ln lr ■ Ctap C mlademearm xabe orprwon l.Ya thhN a lrrhMec rralwhlpva local m"I"sarlm m+W� Q ChrotlblrbaeMyoahwarlpraa4debabapebMptstyAledgc taa ' (The laY tbqulrre Ghat you did ail Mx*Wd emVislod quewhlomheira gala the approptlale MAP Wmo* W A* than ale 7Gr baelrbm day aarr•tM chile tM aradnasy aed Walmmaka blrAmae b>oanpfeaa cr ta![orele.) (fame orIaeNOarrrlbbabe aalur�atlRYlbolp rlw�n/IaYaaafawekw.efo q11 lkataed(� TUB cacaos owl S krdad V wbprrh A. B, C f bl must be cm. tr amm amer bfh 1dlOra thr Ater has m xpayeert d other blrek+aw ngombhp w dm%W by felon 17606111-2), total Goth mwmt Atkth edrahW pspea (4 Faro = M bmaaury. A to to law wnhr.snmtmcw lea hid q ills aedlan nwlfip rhr� btatsW faa6la txomr, Otit tnaa aewhAwl hlmnrr, bom era ANhr d a■ hlrrleonhehrl ' �� . rie Ne E. Y taeAlerdalr mmhalt ale M*lp wWM Moble h=*. astir Mn MVnk, lamue bum a at to dtlbftn d the bug gm4nrrert dtoar f0 h tljs mcibn Nil tw table krwns Is id reeabled ham to bW soam0r0, wmr7 A ' / G b tie far of ft qW&k A" WW"d by t enrporatal Or MW blrlrw OW Misr frapaF1 t0 V*ft thr WAI Oa+atrlmtaat diet rwvre as aA O}btar ale dkbdar, ale tlabla R aM+sr14 Of 10 tararrt a mow? ' M Dwama arch wrplrrrnarll or bratrlaer let w1h the bail 0NsM MM 6tgCer named In ti LK*Pt. a+� '+t♦Rl�ee If taw+ b9 taaalswfh ri rd�uarnanW •adh dr W- t? AAwdrat UQ 042M dw PM 3 *0 CWy of Somddake - RFS1 OI t B36DCK] 00029 - Page 17 of 18 I T JOESCRIPTION ICODE (SIZE IUNIT IOUANTITY I UNIT C087 I EMMID COST Sion will Be ATSM Time N Or Greater 1 STOP RIA 30" X 30" Each SA 13 , ws- 2 VWLb R1 -2 30"x 36" Each 3 20 MPH R2 -1 24"X 30" Each 2 $ 4 25 MPH R2 -1 24"X 30" Each 50 S $4 - i 5 30 MPH R2 -1 24" X 30" Each S ; r. o 6 35 MPH 112.1 24 30" Each 2 ; $ G , .e - 7 40 MPH R2 -1 24" X 30" Each 62 $ ; - 6 Ott MPH 112 -1 24" X 30" Each 25 S - i - 9 4-WAY 111 -3 12"X 6" Each 50 $ 9L - $.20z. rP .10 ALLWAY 1114 12"X6" Each 50 S 9 -Ik S.2 .n , 11 12 13 SPEED ZONE AHEAD No Right Turn - SYMBRYL ONLY No LsR Tum -SYMBOL ONLY R2-6C R3-1 R3-2 24 30" 24"X 24" 24"X 24" Each Each Each go 40 4 ; ?i,Ao - $ i J aw $ 14 No Tums R33 24" X 24" Each 60 S Z - S No U Tum - SYMBOL ONLY R3� 24" X 24' Each 40 S d - S 7. Ho P I.F U Tum R3 4A 24 "X30 Each ; - j Ro Not Pap R4 24" X 30" Each 2 - Left R4 _ 24 "X90" Each 2 ; _ i Kes R R4 24" X 30" Each 2 S - 20 Narrow Bridge 2 30" X 30" Each 25 $ x pr $ f 21 Narrow Brld -SYMBOL ONLY 2A 3B" X 36" Each 25 i & - $ m - u End School Zone S5-2 24"X 30" Each 5 $ - $ /xkLoo 23 No Trucks R6-2A 24" X 24" Each 40 $ S? 1 $ . j - 24 No Tricks -SYMBOL R5-2A 24"X 24" Each 40 $ S 49 26 Children At Piffy wt9mboi 18" X 24" Earh $ $ 26 N o Pa rking R7 - 1 12 "X18" Each ; _ $ jz6 _ 27 No Parldn wlArrow Leff 117 - 11. 12"X 1S" Each 50 S 2E No Parkin wlArrow PJght R7 - 113 12"X 18" Each 50 $ - 29 No Park) WlArrow Left & ftht R7-JD 12'X 18" Each 50 i - S - 7Z 30 Reserved Parkin No ftmW) 112" X 18" Eech 5 0 $ $ z1 Reserved Parking WHandlesp Symbol R7 12 "X 18" Each i ; $Wth4ke &Vrr Bid 2011 Pape r 11'EM Y DESCRIPTION CODE SME i UNIT QUANTITY UNIT COST EXTENDED COST 32 No Park! - SYMBOL ONLY R8-3A 24' X 24" Each 50 $ - S w 33 Rood Clwed R11 2 30" X 49" Each 26 $ "ao - i w - 34 Rwd Ciwad t_ o Through Traffic R11-4 30" X t30" Each 25 $ w - i n 35 Do Not Enmr R5-1 W. X 30" Each ?5 $ i W42 w 30 Left Only wiArrow R3-6L 30" X 36" Each 25 S _ 35t3 o - $ 37 RWMOnfyvdAnow R3-6R 30"X35' EwA i '1 - i/ 3E Lett Lane Mwt Tum Lett R3-7L 30" X 30" Each 40 $ X - 6o400 - So 3S Ptlahl Lana Mort Tun Right R3-7R 30"X30' Each 40 $ - $ / 40 SkaW o WArrow R3-6A 30" X 36" Each 40 $ $ 4t LoMtalght aeft vdArmw R3 30" X 36' Each 40 S 7o $ 42 Mighd8tralght on wfA,rrow R3-OR 30"X36' Each 40 S a - $ it .*o - 43 R34L R3-8L 30" X 30" Each 40 S $ 44 R3-0R R3-0R 1 30"X 30' Each 40 $ - $ A m 46 R3"SA R3-BA 30" X 36" Each 26 $ - 5 4B Run K3,88 13 0" X 36" 25 - TOTAL FOR GROUP � /3! gsr „r�r ✓ souNake S” Bid 2011 Papa 2 47 ------ - - - - -- - - - -- MAL W1 -11- 30 "X30' Each 40 S . ?r- $ 48 WAR VVIAR 30' X 30" Each 40 02- $ w 49 W1-2L W1-2L 30' X 30' Each 40 S 3 .7. 50 w1 -2R wl -2R 30"X 30" Each 4 a - a _ QV&go - 51 Wi-6L W1.6L 1B' x 36" Elch La $ - U x - 52 W14IR W"R 16"x 3w Esdh 1 ax 76 5 237�� 63 WI-7 1 -7 18 "x38" 40 SZ3J4- $ t%g.va - 64 148 1-8 16" X 24" Eadi 100 $ jxw - i .60 - 56 W14 W14 30' X 30" Each Lo i 5 2-m - a A" 56 W14.17 W14-1T 30" X 30" Each 2 $ - S 67 W14-ZPR W14 -2yR 8"x 38' Each . 2 $ L - a as - 69 W14.2 4 W14-2 L B "x 36" Each 25 Sl , i - S rs 69 W3.1■ NL arch O W3-1a 36"X 36' Each a 6 i 4 j V o 60 W34v (Symbol and Arrow) W3.1a 36' X 36" Each 40 S a a 61 W3-2m (Words ONL 2a 38" X 36" Each 40 Plaque YIELD AHEAD 62 P ue YIELD AHEAD BlackWYellow Black1Yel 24"x 16" Each a /s It - a t 63 W3 -28 Sy mbol and A W3-2a 38" X 36" Each 40 3 o S n - 84 W3.3 W3-3 36"X 36" Each 40 S $ I fij y4q - 65 W3-U -3a 36" X 36" Each 4 $ o a . a 88 W84 W13-2 30' X 30" Each 1 01 S 72.7s a BY WO-3 3D" X 30" Each 1 S S 6g y111.a. we-pa 3("X30• Each S 7-°- S 59 W9-14 WB-14 30" X 30" Each 1 $ S 70 W8-15 we -15 30"X 30' Each 1 a y - $ 71 MA R W8-1R 30" X 30" Each 2 $ - i rjS,,v - 72 1L MAL 30' X 30" Each $ - 1". 73 1A19 -2R 30" X 30" Each 25 S - S / T4 W9-2L 30" X 30' Each 2 S 31 7T - S .7 - 70 W6 W14 30" X 30' lFach 2 S Z 7j - S 76 w14-3 W14-3 13W x 4a" x 48" 1 Each 57d 7✓ SOUIJUM Sipes Bid 2014 Pape 3 ITEM Y DESCRIPTION CODE SIZE UNIT QUANTIFY UNWr C08T EXTENDED COST 77 W24 W2$ 30" X 30" Each 25 i ' - # 1. ar 78 W2-2R W2-2R 30" X 30' Each 25 S 7 - S T9 W2-2L VV2 -2L 30" X 30" Each 26 3 7 S 00 W2-1 W2 -1 30"X30• Each 4 S Z 7l $ a 91 W2-3R VV23R 30" X 30' Each 261$ S Os /,7 - 02 W2-3L VV2 -3L 30" X 30' Each 2513 32-7S- S . 2 93 W24 M-4 30"X 30" Each S • IS $ / &..i 84 W2-0 V4123 30"X 30" Each 401 i JU. 7,r $ IAs. M 89 W4.4 W4-4 Each 50 $ 7j. S Ilff, is - 06 W94f W" 30'X 30" Each 20 $ && - $ B7 W1141T Wii -11T 30" X30" Each S _ 7. S 4-3r. N 89 W19-1 W1 6-13 18" x 24" Each 40 i .72. i 09 I WI64P W1 18"x 24" Each 40 i/ . i .!o 90 JINI 9-7 WI 04 30" X 30" Each 10 $ . 7f - 5 3 91 IWI 9-B wi " 30" x 24" Each 40 S o - S AYef. - 92 D4-1 R D4-1 R 30" x 24" Each 20 $ - S ao 93 MA L 04-1 L 30" x 24" Each 25 S M, Zo - S "f$ •o 94 D4-18 04-1S 30" x 24" Each 20 $ AA .0 S TJY W - B6 042r 04-2r 24' x 30' Each 10 S o S gALve 98 D4-2L D4-2L 24° x 30' Each 10 S i Z,, - 97 OM1 -1 OM1 -1 187 1B", E& $ YJ7 - 98 0M1,2 OM1 -2 1 12' 18 "x 1B' Each 20 ljOZ !r• i 99 OM2 -1V OM2 -1V 6 Each 20 i i w 100 0112 -iN OM2 -1H Each 20 i10.9a' - 44? .Ob 101 OM-3L OM-3L x 36" Each 50 $ - ;7t. - i Moo - 102 OM-3C OM-3C 12"x 36" Each Lo ia, 7a. - i 103 OM 3R OM-3R 12" x 30" Each 50 i / , s - i 104 0994.1 OM41 1 B x 18" Each 20 i i IN OM42 OM42 18"x 18" Each i - i 108 R11 -2 R11 -2 48" x 30' Each 10 i - S 1 a7 IFU4 R8-3 24"x 30" Each 50 i - $ e. 108 CYY'30 -Th CVV20.7b NN 3D Each 20 i 2 71" S 109 CW20 -1 A ROAD WORT! 1E00 CW20 -1 (A) 30" X 30" Each 20 f , ."' ' SoudiOs Siena OW 2011 . Papa 4 r{EM 0 DESCPJPTION CODE SWE UNIT QUANTITY UNIT COST EXTENDED COST 119 CW20.7A CW20 -7A 30" X 30" Each i 7 - $ 111 CW21 -1■ CW11 -1a 30" X 30" _ Each S - f m 112 CW21 -2 CV421 -2 30" X 30" Each 20 i - S GS1'w - 113 CW21 O ROAD MACHINERY AHEAD CVJ21,3(D 30" X 3O" Fuch 2O S i 114 CW20-9 CW20-8 30" X 30" Each 20 S 7 i - 115 CW21 -1b CMi -1b 30"X30" Each i S 6 119 CW21 -71D CW21 -70 30"X30" Eadt 2 S w. 7{ S III 115 119 120 121 122 M4-ft M44M M4-YH M4+9L M4-M M44)AR M4-ft M4-B M4-QR M4-K M4-9S M4-9AR 12"x 18" 24 x 12" 30" x 24" 30" x 24" 3(" x 24" 30' X 30" Each EaCh Each Each Each Each 2 2 2 S An i , - S .2L" 7-0 3 ? 1$ Za aQ - $231 , 1to - 1"k. Co - 123 M441AL M441AL 30' X 3O" Each sm.7jr - S 124 M4"9A3 M4-9AS 30'X 30" Each 20 $ i 125 M440R M4-1OR 48"x 18" Each 1 20 $ 12a M4.101. 48" x 18" JEpch 1 2a o G TOTAL FOR GROUP so :Izoo aou"OA s" aid 2011 page a I ITEM I DESCRIPTIQN ICODE ISME (UNIT JOUANTET'Y I UNIT COST I EXTEN T 127 SM 31 -1 39'x36' Each 40 S 3 a 128 82 -1 lerosa -walk Bars 82 -1 lamas -walk brL 39'x 3B" Each 40 $ S 129 W1 W1e-9p 24" x 12" Each 44 5 Vy - S .pa - 130 eta W19-30 24'x 12" Each 40 $ lg - $ 776 - 131 WI&7pL W10-7 24"x 12" Each 40 31TVa - $ Z?A go 132 Mg-?pR w19-7 R 24" x 12" Each 40 ; o - $ 133 34-3 34-3 24" x 8" Each 80 S S 134 RV R2 -1 24" x 30" Ewh 90 ; S 138 84-i■ 541 a 24" x 10" Each 40 S 14, S 136 84-9 34-8 24" x 10" Eadi 40 $ It .& in - 137 84-1 S4-1 24" x 10" Each 20 S,/0- S - 138 84$ S49 24" x 1U' Eadi 40 ; j0. S . o 139 842 642 24"x 10" Each 20 8" S4-4 24" x 10" Each 90 i 0 S o 95-1 S5-1 24"x 48" Each 80 87 -1T S7-1T 24" x 19" Each 40 B W18 12" x 8" Earn 40 p$3. 1r9p i A , 144 81 -1 Reduced Skis 51 -1 Reduced Size 12" x 12" Each 40 ; O. w 1 W18.7 W19-7 R 12" x 8" Each 40 S W19 -7pL 12" x 8" Each 40 S , - S / . 94-3 843 Each 40 S a - S d R1.8 R1-9 Earn 60 S , S DEAF CHILD AREA X30" Jd - TOTAL. FOR GROUP SOUHURM Slpne Bid 2011 page e I M (DESCRIPTION ICQDE I me (UNIT IQUANTITY I UNIT CO3T I E XTEN CQSTED R*Mexho Reflective vinyl NCHRP-M approved ( 169 -170 WIII Ba Stamped "3LP1W"1 150 Road Work AtMd 3B X 36" Each 10 $ - $ 151 RI Lane dosed Ahead 36"X 36" Each 10 $ - 777 - - 152 Left Lary Closed Ahead 36 " X 36* Each 10 S 1& z - $ -Zvp Ob - 168 F r Ahead words 36" X 36" Earn i0 R$*, S 1 J -au 18 163 4 Ut8 Work Ahead 36" X 30" Each 10 S 1Y d 7 - S 186 Road Work Ahead 48" X 48" Each 10 S . $ i W - I N Ri Lana Closed Ahead 48" X 48" Each i0 ,09 $ , 7a - 157 Left Lana Closed Ahead 48"X 46" Each 10 $ 0 91 , Y7 - S 168 FWggw Ahead 48"X 46" Each 10 $ 9/.P - $ 159 UdRy Work Ahead * 48" X48" Each 10 $ W7 $ 160 DETOUR farrow left ' 48" X 24" Each 10 i - $ 161 DI*EOUR arrow 48"X 24" Each 10 $ Moo - S w 182 X00 Inbrstab Stand' Each 10 $ 169 X 650 Intorstste Stand " E9d1 10 $ $µEve 7 Flay sr 3 ft") • Each 2515 IUTAL r'UK UKUUY Street Sign Blank* .0811 Blank Aluminum s ��.x,7� • 1/ 196 Fist Blade W14 -114" Holes * 9"X 30" Each 1 2 $ - $ IVW,,u - 168 Flat Blade W14.11X Hot" * 9'X 38" Each 1 2 m $ - 777 - - 187 Flat Blads Wl4-114" }Iota * 9" X 42" Each 20DI S 1& z - $ -Zvp Ob - 168 Flat Bled* W14.113" Holm* 9" X 48" Each 2 ODI $ !l- YY - S 1 J -au 189 Flat Olade W14 - 1!'2" Hots * 9" X 54" Eat 20DI S 1Y d 7 - $ -Mgow - 170 Fiat Btado W14 -11r Holes" 19 x 5R" Eadi S . $ i W - 171 JAMmkmim SI Blank Rash is 11rx 16 Each 2001 ,09 $ raip 112 AkaMnum Sign Blank Recta le 72" X 36" Each Ea 2m0 $ s / 173 Aluminum Sign Blank Rectanale Each 1 224$ 777 J$ / ,,. - 174 h In= S n Blank Rectan a 24" X 12" Ead1 2001 I s Saurftke Mum Bid 2011 Peps 7 ITEM square Sig -- Post 14 Gaugs 1 314 12 FT Each 200D S - EXTENDEO a DESCRIPTION CODE SIZE UNIT QUANTITY UNIT COST COST 17tt Aluminum Sign Blank RocbvVb 24" X 30" Each $ $ 178 Aluminum Sign Blank 24" X36" F 2400 S S 177 Aluminum Sign Blank Rectangle 24" X 48•' Each 200 $ 0.7 7 - S - 178 Aluminum Sign Blank Recta le 24"X 6" Fach 2DO S3,711- S Wr - 179 iAluminum Sign Wank Recta le 30'X 36" Each 200 S - - 180 Aluminum 8 Blank r k 4W X 30" Each 2 S - S " num sign u r mQ 181 and Square 24" X 24" Each 200 $ S/ 182 Aluminum AluminumS n Blank Punched for Diamond and Square 3[1'X 30" Each 2Cq S 14Lq $ J731GO 183 XffWF — um – ff[gn n Blank Punched for Diamond and Square 38"X 36" Each 200 S . - s YZAZ Aluminum Sign Biank P1 for Diamond 184 and Square 48" X 48" Each 20D S f 188 Aluminum Sign Blank on 24" Each 200 $ $ .a 186 Aluminum Sion Blank Oc on 30" Each $ - S ejw.&% - 187 Aluminum 310 Ais11k Pantegon 30 Each 200 S 188 Aluminum Sign Blank Pentagon 36 Each 200 7Z ° j 7jw0a TOTAL FOR GROUP Sign Hardware C"mats Pop Rlwt Drive Rlvat W/Hylon W. C:amar Mott W1 Nut PVC Sign Spacer TOTAL FOR GROUP al .0.[& lrL..lr % 193 square Sig -- Post 14 Gaugs 1 314 12 FT Each 200D S - $ 194 Square Sion post Anchor 14 Cis 2" 36" Each 200D S $ rW Square Sign Past 13MIa a ►14 Ga 118 "Long X 2 9 198 114" re 1B" X 2 i14" Each 2400 f - $ /:rffi`j.r - 19a ng p Base Anchor o - square X i2' 12 Ft Each 500 W' 3 bi4- fr au f SaANake Signs IN 2611 Page a I70Y DESCRIPTION (CODE I SIM (UNIT Ia UANTrrY I UNrrCOST I E COSST Cones, Panels, A Barricades (Items 197 -207 will M �— ft— ..nr4 -41 DUP -1 197 Traffic Bah Con" 18 Each 2A S O - I S 198 Tn ffle Solely Cones 28' 7 * Each 2 $ 7, IVY i 199 Ynd t Safety Cones w Rellsc&m Collar 18" Fse#1 260 S S 200 Tmmr. safe Correa wNWIeetive Collar 28" Escl1 250 $ - $ 201 Channeltmr Corr and base 16" K 18" EDO 150 S $ 202 staekabie Vertical Panel W300 bees 24" X 24" Each 1 S . 7 $ 214 lar Type I harrde w7jger lne grade Shoaling 48" Each 100 -14s S 203 both sides PI"do "A" Frarrw Ea& 100 $ S Type N barricade w/Engi grade sheeting 204 both sides 1PIestle "A' Franz ) Each 100 S 6?if 216 Piestic "A" Frame Barricade Penal ONLY STQ Etch WO $ S 206 lnesr grade Shoffft (both sldes B' Each 50 $ - S 206 PiesfJc "A" Frame Barricade ONLY B' Each 1 s - , Is / 207 KO ra tta E Oemb T" X 50 YD Each 60 S � S a- a "8 ( Eng. grads) . 1.15 x bu YU fich . W - TOTAL FOR GROUP pIdd!es .n.1 F6 a ou Soucieke ar3ru Bid 20 11 - Pape 10 - -- - - - -- 1 112' X 24" PVC 203 stoptelow Flogger Paddle 18" Alum. HANDLE Each 2 $ S A0 , 210 Stop18low Flogger Paddle 24" Alum. HANDLE Each 20 S - $ 211 Sloplelow MgM Paddle 24" Alum. HANDLE Each 3 $ $ 212 Traffic Mum (Orange RaMotivs 16" K 18" Each 6 $ S 213 TmMC • Ora Nona mlective 24" X 24" Each 100 S $ 214 Surface rnotrntsd Ftexble Guide P0812 48" Each 100 S S 218 3-Fing holder Each 1 1 $ S Flsrdbke Fiberglass Guardrail Delkmtor Post I 216 White WlAtnberand sllvar reflective strip STQ Etch WO $ S Soucieke ar3ru Bid 20 11 - Pape 10 ITEM EXTENMD s DE&CRIPTION CODE UNIT QUANMY UNET COST COST Flazibia Fiberglase delineator Post Widen wl]" X V anther reflective stripe with Gahrardrad 217 ■neor 72' Each SM Flerdble Fiberglass Delbuator Post Yellow vrd7" X V *Ever raftaetNe strips with Galvanized 318 janeor I tit" Each 1 600 $ - - Flerdble Fiberglass Dellrmtor Post Yellow wd3" X 6" amber reflective strips with Galvanized 219 ancor 72" Each 600 S $ TOTAL FOR GROUP , NG &;o SDW"ke S" am 2011 Page 11 rr:M IDESCRIPTION ICODE I 8fm IUNIT IQUANTI Y I UNIT C08T I "TEN T Ef1 220 "GO111le" Traffic Paint Red 6 GALLON 1 Each 401 $ /03.9or $ Y /st.cp - 221 "Gor111r" Traffic Paint Blue 5 GALLON Each 4C4 i 0 fb- i WfOop - 222 "Gorilla" Traffic Paint Yellow 5 GALLON Each 50 $101.90- $ J"4 . AV - 223 Later not D Traffic Paint Red 5 GALLON Each 40 S 0 - $ — - 224 Latex Fast D TmfBc Paint Yellow 5 GALLON Each 40 $ 44 7ks` i SVW.,m - 225 Latex Fast D Traffic Paint WNW 5 GALLON Each 40 $61-7 S2 228 Type I Gtase Beads 60 A BAG Each 260 S 21. pr - $ .#* - 227 Epoxy Adhsoh» (Equal Parts A 3 B 2 Gal KIT Each i d19 - 3 228 Epoxy Adhesive l Parts A A B 10 GAL KIT Each 40 i jo- $ oo - 220 Epoxy Adhesive (Equal Parts A i B 800 cc CARTRIDGE Each 40 S -1 - $ 41J,4 a - 230 EUxy Adhesive (Equal Parts A & B ® OZ KIT Each so $ je 'p - $ 231 Permanent Rafted Reflective Road Marken (Ilingle ReB vo laedc Clear 4" $Z! Cava 25 $ Y .jv - S ?)7. 232 Permanent Rafted Rsficetive Road Markers (Sinai* RwrmwUve lestic Yellow 4" Cave 25 $ . Ja - _ v 2 77- J. - 233 Pa... anent Raised Reflective Road Markers (Single Reflective Elastic Red 4" 5 Case 26 $. ZSD - $la".xa 234 Permanent Raped RefMctive Road Marken (Single Reflective plastic Blue 4" ,sb _ C_ 26 $ 4 P • S /J7,Z 235 Pertnsnant Raised Reflective Road Markers ble ftanecttm tic Clear 4" `SD Caee 25 $ "40 - 3/1 238 Permanent Raised ReMctiw Road Markers Double Rtfleetive a Yellow 4'e Casa 25 $ J $ / 237 Permanent Raised Reflective Rood Marken Double Rer*ctive ) &sfic Red 4" Case 25 S tiTa $ 238 Permanent Raised Reflective Road Markers Double Reflective is Blue 4" Case 25 S L ZSD $ 1.947,rs - 238 Ceramic Buttons Non-Raflactive IwNte 4" $b Case 25 S,qaav - S 70,rn 240 Ceramic Buttons Nonatsflecdve Yellow 4" S(! C 25 S3.74o - S PO. N - 241 Cenmfc auttons Reflective l wwso 4" $b Case 251 S 1WID $ 3 p - &X&"rs BW4 W 2011 Pope 12 rmM N DESCRIPTION CODE SIZE UNIT QUANTITY UNIT COST EXTENDED COST 242 Ceramic Buttons Rellective Yellow 4' Case 23 $ - 243 Channel Marker Non RttYeUve Yellow B' Case 25 $/ w - S 241 Channel Mahar Retlactive Yalluw B' G Case 25 $ /Jt.4?- $ 9 16p a. 246 J BarNon-Refkcdve lymow Ir Case 1 21S 7f,-- S xs - - 246 JWW Ber RefMctive Mallow w Case 1 24 S ffr Y, - I s TOTAL FOR GROUP ;7_58 /G, 4 0 ✓ BoulMhke SVm Bb 2011 Page 13 fC BM ID ESCRIPTION (CODE IS¢E I UNIT - Q UANTITY I UNIT COST I r C.S 24 7 SCHOOL a Each 5m $ - 1 00 - 248 ONLY 268 w Each 700 $ ov. $A 249 STOP 8' Each 1 S - S 260 AHEAD 8' Each 1 $ NA-- 5 .2.2 rwglw 261 Wh ift Llnaa 4" p+ SIFT 2 $ $ 282 WhM Lbws 8" (� 0 • $IFT 2600 S , - S 263 lVAtle Lbws 6 SIFT 2 $.2.6 $ A 254 While Urm 12" o y' $/FT 2 $ $ . w 255 YsSow Lbws 4" 5 + $/FT 2500 $ /, let $ are - 268 Ysfow Llon 8" , . h $/FT 2600 $ ,p i 257 V440W Lbws a" r SIFT - 2 $ 46 - i 6d 7S. 266 Handica mbol Blue wlWhltr Each 100 $ .11+ i / LO- 25o Tum Arrow B' Each 100 $ 12940 • $1 ao - 260 Straight Arrow S e" Eaeh 1 / �4A 261 CombirArtlon Arrow 12' 9 Eadi 1 M $_7A. W - $.2 282 Thomw 696W 15 GAL Each 100 S • NIP Purp�e Heat Oun 2 �' TOTAL FOR GROUP Plastic Stsncila 118" Thick wo. TOTAL FOR GROUP S3A*kke SIQro Bid 2011 Pats 14 Each 14 S 9 $ u - 284 265 RESERVED NO PARKING EarYi 1 i ? S 7. a . 268 LAN OPARKING 1 3'�° TOTAL FOR GROUP S3A*kke SIQro Bid 2011 Pats 14 M iDE3CR1PT10N ICOOE ISMS (UNIT (QUANTITY I UNIT COST I E COST Plastic Stencil@ 118" Thick LA ROE - for roar)wav 297 STOP 500 FT ROLL Each 10 s 6s. - f GSii eo - 298 ONLY Blade Each 10 f '. w - Is EQ 288 AHEAD Wh@o Each 1 $ .L 7AV S iafa u - 270 Turn Arrow S Ir Each 1 $ mow- 104M. 271 §WgM arrow A22r 4 Each 1 $ ago $ 272 Carnbinatlonarrow Yellow Each 10 $ w - iJ.?osao x79 Handicap Each $ A 29 TOTAL FOR GROUP Man s 9ds� VQ 274 Chrome Plated Madding Chain 500 FT ROLL Each 201$ - 3 A u 275 Maddng Paint Blade Each 1 DC4 $ S 278 Madding Patrit Wh@o Each 1000 $ .L 7AV S ' a 277 Marking Paint Hot Orarome Each 10 S - 7f $ 278 IM Traffic Tabs Whr* Each $ 37 $ itmoo 278 Ternp TmfBe Tabs Yellow Each 5000 S # '19fe go 290 JID Locator tabs Each $ A 29 S .ro - 281 Host APOW Preformed Pads ! 1t Blade V X 5" Each $ . y2_ $ am - 282 _ Hest APPW Preformed Pads ♦ White 5"X 5" Each S S - 283 Markin Psintwand Each 10 S - $ 284 St&infsss Steel Bond HPN127 or Equal Roll $ - S N,43 299 Stainless Steel Brackets for Banding Each 1 $ _ 288 Bandino Tool Each 21$ - $ ova 4, 287 Meant To Vertical Panel E;U 1 $ - $ 288 1rd 8. ad1 • - TOTAL FOR GROUP 'a 8 Sm Make 6" Bld 2011 Papa 15 3 � W b a IL 41 �I W y s • V December 9, 2011 Vulcan Inc. PO Box 1850 Foley, Alabama 36536 -1850 Attn: Mr. David Beviacqua Subject: Option to Extend Notification for RFBI01 IB36OCK100029 Provide and Deliver Signs and Signage Hardware Dear: Mr. Beviacqua: The City of Southlake is providing notification they intend to extend the contract, pending City Council approval, resulting from your RFBIOlIB36OCK100029 Provide and Deliver Signs and Signage Hardware, copy included, for Fiscal Year 2012. This extension shall become effective after City Council approval (CC Award date and shall continue in full force based on the terms and conditions of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor may submit documentation as to the need of the price adjustment. Requests for price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. Your company has indicated an increase in pricing is requested at this renewal. Update pricing has been included as part of this renewal agreement. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: Line Items # 1 -149 and 165 -196 Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and /or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal City Contact: RYAN YORK 817- 748 -8093 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or accatuitspayab le(a;ei.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim� `fl� Purchasing Manager, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka r@ci.scuthlake.tx.Lis Phone f Fax: 817.748.8312 1 817.748.8048 Renewal Approved John Terrell Mayor, City of Southlake Date 1400 Main Street, Suite 440 Southlake, Texas 76092 1218111 Ci.southlake.txms Mail - Fwd: FW: Southlake Renewal (;aryl 0i g SOUTH AKA Timothy Slifka <tslifka @ci.southlake.tx.us> Fwd: FW: Southlake Renewal 1 message Ryan York <ryork @ci.southlake.tx.us> To: Timothy Slifka <tslilka @ci.southlake.tx.us> Here is the documents for Vulcan. Thanks. - Forwarded message -- From: David Beviacqua < davidbC@vulcaninc.com > Date: Thu, Dec 8, 2011 at 10:01 AM Subject: FW: Southlake Renewal To: Ryan York < ryork @ci.southlake.tx.us Ryan, Thu, Dec 8, 2011 at 10:05 AM I am requesting a 3.5% increase on items 193 -196. 1 have put the requested pricing in the appropriate cell. Vulcan received a 3.5% percent increase from our supplier in July. All other prices remain unchanged. I hope the City finds this acceptable. Regards, 1O./W45. / errran rca Sales Manager Vulcan Signs davidb(@vulcaninc.com 1(8001633 -6845, https: / /mail.google.com /mail / ?ui =2 &ik =1 dc9780fd9 &view =pt &search = inbox... 113 12/8111 Ci.southlake.tx.us Mail - Fwd: Fw: Southlake Renewal From: Ryan York [ mailto :ryork(@ci.southlake.tx.us Sent: Tuesday, November 15, 20119:15 AM To: David Beviacqua, Joe Walsh Subject: Southlake Renewal Mr. Beviacqua Attached is the price increase form for the 2012 annual contract extension. Please take a look at it and let me know if there will be any increase for the 2012 fiscal year. If so please complete the form with a explanation for the cost increase, if not can you email me letting us know the prices will hold for the 2012 annual. Thanks and it is a pleasure doing business with you. Ryan York Streets Crewleader City Of Southlake (817)748 -8093 (817)748 -8103 Fax ork ci.southlake.tx.us 1950 E Continental Blvd Southlake Tx, 76092 Ryan York Streets Crewleader City Of Southlake (817)748 -8093 (817)748 -8103 Fax ryorkCc_.ci.southlake.tx.us 1950 E Continental Blvd Southlake Tx, 76092 Renewal Pricing Schedule RFB100029 Signs Vulcan.xlsx 35K https:ll mail.google.comimail / ?ui= 2 &ik =1 dc9780fd9 &view= pt&search= inbox... 213 1218111 Ci.southiake.tx.us Mail - Fwd: FW: Southlake Renewal https: / /mail.google.coml mail / ?ui= 2 &ik= 1dc9780fd9 &view =pt &search= inbox... 313 a c X X X X: X O X O X O X X X o X X e °O o -.t e - .t `°£ o e O e O S n g ; OO t . o A e ?° pz a pG eG X X X - N N G d o 0 0 0 o O O O O a O O °° O O S p O O O O pp C O O O O O O T O ° O O O O O 6 0 GG 0 G a d t] 6 0 9 P@ P 4 N O 0000 N W N VS 0 +il ul N Q i �l1 ul N 4 0 O O 4 Q m P O W O P P W O �i n N m N n O N �(1 P P N m P O �[i 0 Q P 0 O P P O O O N O O N U] M1 tly. 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R R L a 0 0 0 4 0 0 Y Y Y Y Y Y Y Y Y Y Y x Y Y "' � TW U R ca Y G N iV tV iV iV fV m m m m m m'm m m m m m m m C) A 2 G Z @ a_ d_ �_ �_ `� m m m m c m m c c m m c c m m G n c m G G m m G C m Ot 0 N Ui Vi N Ul Ul vy N UY _ _ y W to OF W Cr 3 ` N c c m a N F m w a E E E E E E E E E E i E ` E ` E E E E E a ? G C G G E G G G G G G 't1 E to m m CO fA W ap 'E E E E E E E E E E t o - cn E w rn .E E EE s w Ill �b q) ... itl m .. w A .. R b ] ] __________ 9 ] ] ] ] ] ] ] 3 c C r7 L 'C d 3 - m p 0 w 4 LL LL LL LL LL LL Q a 4 Q 6 4 4 Q 4 sa R 8 4 4 4 4 M N U D � N U 6. IT � i in W Vi N r N W � tb [O •d fU !d A A A A A A A !` A A OJ W W Dy 4 W �J C9 is 69 @ Pi r a v+ a N A R L w � a `a W U a C 9 }" a Q m U H N V F Z 7 H Z Q 7 Q H Z w N N B 0 1 1 O a a w 0 v �, N !E M d u �+ F y a N U 9 m v F �f W d N m (j 4 'c 3 = H N O U H Z }� F Z Q O H 'z w N in W O a u z 0 a V1 W a WZ N N N N N CF N N t! N h Y1 M M M i'1 M M �'4 V V a s � v� f-- N N�N N N N N N N N N N N M N N N N N N N N N N N N N 11�I1t �� } J Z 0 1- K z O U r J 6 N 4 CA N x f Ul m CL O 7 O w w F- 0 z 0 0 W o: W O N F 4: z U Q J J h H W U z x 2 W 0 W O Y Z ¢ O F ❑ LLJ ui w p O Z = ■Ill�lllrl�l I�I �IIIIIIII�I Ial } J Z 0 1- K z O U r J 6 N 4 CA N x f Ul m CL O 7 O w w F- 0 z 0 0 W o: W O N F 4: z U Q J J h H W U z x 2 W 0 W O Y Z ¢ O F ❑ LLJ ui w p O Z = January 19, 2011 Vulcan Inc. PO Box 1850 Foley, Alabama 36536 -1850 CITY OF D SOUTHLAKE 1 9 ATTN: Mr. David Beviacqua Subject: RFB10118360CK100029 Provide and Deliver Signs and Signage Hardware Dear Mr. Beviacqua: The City of Southlake is pleased to inform you that Vulcan Inc. of Foley, Alabama is one of two vendors being awarded °RFB1011 B360CK100029 Provlde and Deliver Signs and Signage Hardware" The award and this agreement are based on your bid to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on January 18, 2011. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded LINE ITEMS AWARDED: Line items # 1 -149 and 165 -196. Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick -up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to two (2) one (1) year annual renewals. City Contact: CHUCK KENDRICK 817 - 748 -8DB0 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachmenis to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 617.748.8312 with any questions Sincerely, Tim Slifka Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tsIifka@cI.southIake,tx.us Phone/Fax: 817.7488312/817-748.8048 Contract end` wa d Ac d: Signe . — Mayor John Terrell Cc: Originator File (2 copies) DATE: )' 24 11 1400 Main Street, Suite 440 Southlake, Texas 76092 Appendix B — Bid Document Submittal Cheritlist; (ro determine varsdity of bid) Appeadlx B (prpe _8 througt _17, mustbe laduded to the bid submittal. Appendix C (page Conflict of Interest Form rust be iwcluded In the bid sabmitiaL KiMit A Pricing Sdsedaie Paper Copy sad CO is Fxeet Format ❑ Newspaper Advettisemeut ❑ Southlake Website ❑ Mailed Me a'Copy ® City F -mail Notification ❑ Cold Call to City Other City op'SouthWe - RFBIOI1W6OM00029 - Page 8 of 19 I learned of this Regaest for Bids by the. following means: Appendix B — Bid. Document (oo:tioced) 1. REQUIRED BID ,INMAK4TIOON LNORDER FOR A BID TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, BIDDER MUST SUBMITALL OF THE FOLLOWRVG INFORMATION 1. Proposed Products and/or Services A. '2dgpt or Service Descrip on Bidders should utilize this section to describe the technical aspects, capabilities, features and options of the service or product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descriptions Bidders should also include in this sectionn a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed, C. Material_Sd= Data Sheets (MSDS) If applicable, the successful Bidder shall provide the City with applicable MSDS doc umentati on as required by applicable laws and regulations. D. Guarantees and Warranties Each Bidder shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Bidder with the Bid submitted. E. Proiect SohedWaMelivery Date Bidder must provide a project schedule noting all projected completion dates for segments of the Project, from start up to completion, and all delivery dates for goods covered by the RFB. The Bid Document must show the number of days required to deliver and install the product or cquipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Prime Pricing shall reflect the fall Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes; overhead, and profit. B. Schedule of Pricing Bidder shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: NOTE LO OR: EXIHBIT "A" PRICING SCHEDULE MUST BE SUBMITTED ON A CD AND IN EXCEL FORMAT AND INCLUDE A PAPER COPY 3. Bidder's Experience / Staff A. Project Team: Identify all members of the Bidder's team (including both team members and management) who will be providing any services proposed and include information which details their experience. 13. Removal or Rmlacement of Star If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. Business Establish aaM : State the number of years the Bidder's business has been established and operating. If Bidder's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided, City ofSouti hike - RFRIOlIB36OC1i`I! 00029 - Page 9 of 18 State the number of years experience the business has: 44 ; and the number of eMployees: 150 D. Project Related "ence: All Bids must include detailed information that details the Bidder's experience and expertise in pro viding the requested services that demonstrates the Bidder's ability to logically plan and complete the requested project 4. References Bidder shall provide three (3) references where Bidder has performed similar to or the same types of services as described herein. RnfPrmftP 01- Client / Co Name: * ** SEE ATTACHED * ** Contact Name: Contact Title: Phone: Email: Date and Scope of Work Provided: R w$amnnr. 3 Client / Cogan an I Name: Contact Name: Contact Title: Phone- Email: Date and Scope of Wade Provided: Reference #3: Client / Cam Name: Contact Name: Contact Title: Phone: Email: Date and Scope of Work Provided: ChD of SauMake - IO' B1011EMCK100029 - Page 10 of 18 Vulcan Signs A Part of VUICa1l, InC. 448 East Berry Avenue . P.O. Box 1850 - Foley, Alabama 36636 -1850 (251) 943 -1541 -'FAX (251) 949 -1544 • E-mail: vul6en3Qvulcaninc.coM • Websile: www.vulcaninc.Com CUSTOMER REFERENCES City of Richardson, TX Mr. harry Mcinis 1260 Columbia Drive Traffic Operations Manager Richardson, TX 75081 (972) 744 -4460 FAX (972) 783 -7251 City of College Slation, TX P.O. Box 9960 College Station, TX 77840 City of Brenham, TX P,O. Box 1059 Brenham, TX 77633 Travis County, TX P.O. Box 1748 Austin, TX 78767 Brazoria County, TX P.O. Box 998 Clute, TX 77531 Mr. Doug Payne - (979) 764 -3647 FAX (979) 764 -385.1 Bubba Herrin Street Department (979) 451 -9034 FAX (979) 337-7228 Mr, maul Garcia Sign Shop (612) 654 -9009 FAX (512) 854 -9012 "AN EMPLOYEE owNE D C4MPANYI" Mr. Jerry Sirmans Road & Bridge (979) 265 -3953 FAX (979) 265 -5409 5. Trade Secrets and/or Confidential Wermation Trade SMts gndk Confidential La&mm9on: This bid _ (does) _ (does not) contain trade secrets. and/or confidential infeamation. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal prokcSon from disclosure. 6. FederA State and/or Vocal. identification [nformration A. Centralized Master Bidders List registration number: NIA B. Prime contractor HUB / MWBB registration number. . NIA C. An individual Bidder acting as a sole proprietor must also enter the Bidder's Social Security Number. # - 7. Cooperative Govern ental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this Rf'B from . the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each govern mental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the RFB specifications. Prior to other govcrnmerifial entities placing orders, the City will notify the successful Bidder of their invent_ . Please indicate below if you will permit other governmtental entities to purchase from your agreement with the City. ] Yes, Others can purchase [x ] No, Only the City can purchase S. Term of Contract and Option to Extend: Any contract resulting from this R)HB shall be effective for twelve mrnsths from date of award. The City antcipates that contract shall be renewed pursuant to the avaiilabii♦ity of funds and at the discretion of the City. The following clauses shall be included in the contract: A. gptiom Clause It is agreed that City will have the option to extend the contract for up to two (2) additional years, in one -year intervals. To exercise this option, the City shall serve notice 30 days prior to .contract termination or to the end of any one -year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard B, Escalation Clause Should market conditions prevail which dictate art increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation iflwhen the option.to extend is exercised. The percent quoted will be a maximum. In addition„ the percentage proposed will be a factor in determining the best value to the City. It is the price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. City ofSouthlake - iRFBI011W60CM00029 - Page 11 of 18 C. Price Increases Lk!9n' If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in tlae comparative statement delivered to the City. The maximum increase allowed under this provision shall be eight percent (Wo) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Contractor's rates. City cannot exmiw the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percontage of annual escalation. FI)st.ST ADDMONAL YEAR (FY 11 -12) ESCALATION .......................... 5 % SECOND ADDITIONAL YEAR (FY 12-13) ESCALATION ....................... 5 % li. CONTRACT TERddS AND CONDITIONS EXCEPT -WHERE BIDDER MARES SPECIFIC EXCEPTION EV T1W SUBMIT D BID, ANY CONTRACT RESULTING FROM TBIS RFB WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS WSICH BIDDER HEREBY AKIVOWLEDGBS, AND TO WHICH ftIDDER AGREES BY SUBM17MWG A BID: 1. Delivery of Products and/or Services A. Payment Terms Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. `1Varianty of Products and Services All products furnished under this contract shall be warranted to be merchantable- and good quality and fit for the purposes intended as descrlbed in this Bid, to the satisfaction of City and in accordance with the speeifications, terms„ and conditions of the Scope of Services, and ail servic m+ performed shalt be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. Late Deliy9a or Performance: If Bidder fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Bidder, who agrees to pay such costs within ten days of Invoice. D. FOB (delivery charges) All products offered shall be FOB find destination, with all delivery charges to be prepaid by the Bidder. The City does not accept C.O.D. or collect shipments. The contract price shall include all charges, including delivery, installation and set-up fees. All packing, crating, or otb= debris resulting from the delivery or set-up of the commodity purchased shall be removed and properly disposed by the successful Bidder at no additional cost to the City. 13. Excess or Incorrect Commodities Products our materials delivered in error or in excess of the quantity ordered shall be returned at the successful Bidder's wgxnse, unless otherwise agreed to in writing by the City. F. Title to Goods and Risk of Loss For goods to be provided by Bidders hereunder, if any, the title and risk of loss of the goods shall not pass to. City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. 2. Miscellaneous A. loft ndent Contractor Bidder agrees that Bidder and Bidder's employees and agents have no employer. employee relationship with City. Bidder agrees that if Bidder is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurauce payments, or any other insurance payments, nor will City f waisb any medical or retirement benefits or any paid vacation or sick leave. City of Southiake r R FRIOlIB36OCK100029 - Page 12 of 18 B. AWgagiertts : The rights and duties awarded the successful Bidder shall not be assigned to another without the writtan consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. C. Liens Bidder shall indemnify and save harmless the City a gains t any and all liens and ercrmrbmaces for all labor, goods, and services which may be provided to the City by Bidder or Bidder'o vendor(s), and if the City requests, a proper release of all liens.or satisfactory evidence of freedom from liens shall he delivered to the City. D. Gratuities / Bribes Bidder certifies that no bribes in the form of entertai went, gifts, or +otherwise, . were offered or given by the successful Bidder, or its agent or representative, to any City officer, employee or elected representative, with respect to this RM or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. E>2lmcial_PardpWatian Bidder certifies that it has not received compensation from the City to participate in preparing the speci$radons or RFB on which the Bid is based and acknowledges that this contract may be terminated and/or payment withheld if this certification, is inaccurate. F. Romiired Licenses Bidder certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. 0. Authority to S'r�inut Bid and Enter Cantxact The person signing on behalf of Bidder certifies that the signer has authority to submit the Bid on behalf of the Bidder and to bind the Bidder to any resulting contract FL Com 'ance with A licabl Lavv: Bidder agrees that the contract will be subject to, and Bidder will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. Insurance The Bidder, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless othmviso specified) as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Eudotsetaent, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Farm General Liability Endorsements, for at least Ow Million Dollars ($1,404,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Compressive Automobile Liability insurance covering all owned, non -owned or hirers automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Froparty Damages B.- Lrdemnificatlon Bidder agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all ch"U, actions, suits, demands, proceedings, costs, damages and liabilides, including reasonable attorneys' fees, court costs and related expenses, arising out of, owntected rsith, or resulting from any acts or omissions of Bidder or any agent, employee, subcontractor, or supplier of Bidder in the execation or performance of dais contract without regard to whether such persons are under the direction of City agents or empIoyees. CJYyOfS'ouWrlake - RFB1011B36OCK100029 - Page 13 of 18 The Bidder agrees to protect and indemnity the City, all of Its otBcers, Council members, agents and employees, from all chins, actions, suits, demands, proceedings, costs, damages and tlabilides, Including Treasonable attorneys' fees, court costa and related expenses, arising out of any alleged Infrilsgeateut of patents or copyrights arising from the Contractor's performance under the Contractor's Bid, including attorneys' fees and court costs. C. Indemnity for InteIlectual property Bidder hereby warrants that the use or sate of the products, materials and services delivered hereunder will not 1nSdnge on the rights of any trade secrets, patent, copyright, registered tradeunark, or other intellectual property by right covering such materials and the successful Bidder agrees to indanaify and hold harmless the City for any and all costs, cVmm, lets, and damages which the City may have to pay or incur. City Of".Souf dad - - RFRtO 1I&WCK100029 - Page 14 of 18 Appendix C — Form" CIQ 11YF10RM WRBa4RDMG VMw0RC0N UCr0FINI 'QUMTIOIV "nw WHO: A pemon mud ffiC a conflict of ioieirst gmwonasize with the City if the person has a cn#o ynlw or busiacss Maduaship wide an offncm of Cite Ctty 11W resaits in taxable imams excocifiag WOD during tic preceding twelve month podod, or an officer or a member of Or Qffioces fmmiilY has aaepted gifts with an agpvStsc value of more than $250 dwis the prwknns twelve month period and the p mon eugagms in any of the faltowirig acdonw 1. oon(rects mr sec h to oor bid for the Sala or purchase of pmpmty, gods, or services with Me City, focludkg 'my of folEa vhv _ a. writen and ianpHed contract, +t'fity gimdwcae p=hw orders, irelit cad purchases and wyPnohase of goods and services by this City; b. contra* 6nr the pmrhase or sale of real paopa'ty, personal property including an auction ofpropeny; Q tax AvUm bn t and cDaomim dOVdoptaatd a5MCM6145; 2. submbx a bid to sell goods or services, orsesponds to a request for proposal for sCTVifffl; 3. eaters into negotiations with the Chyy for it eoatrech w 4. appiias far a tax andmn d andlor eoommhc development hoentive that wW result in a eft with the t4. THE FOLLOWING ARE CONMDERM OFACERS OF THE MT: I. Mqw and Ck Commit Member 2. City Manio3r; 3. Boacd and C mndsmkm membem appoinftd by the Mayor or City CouvM mcnibms, 4. Directors of 4A and 4B development cm:poratiosis; 5. the executive dheccors or man= of 4A and 4B dwatopment coilivratlonw, and 6. Dheeton of the City of Souil"Im who have authority to sign contra* on behalf of On Ch11, ExCLAMOM: A questions lire - heed not' be filed if its money paid to a local B,vergmeat a9`ioer was a polhical Mdn'bution, a gift to a member 4f the officer's family fMM a fm illy mmber, a contawt or pub of less than $2,500 or a transaction at a price and subject W. t76Am�maetC 09Z6gBdao i7�pieE3 City of S®WA*ke - RFELU11B360CK M29 - Page 15 of 19 to terms available to the piMcz a paym cnt for food, lodging, tuattsportadon or afttaiu or a traasacdon nkjeat to we or ke mgdadon by a gova l entity (w 7. WHAT: A parson or buibms that oontcacts v6 ft the City or who scales to Wcftwt with tho City meat file u -cmfl ct of f grog quea6oz.AW QMM CIQj wbM is available oidino at www.ethics,sgggMus and a cagy of v&cb is dmcltdd to this Ckddcbm The form outs twafirtiorY &wJmsorea mga&q °em*ymcd or businms relatiasabipa" , with a muad*" -ffi r. OfAcWs buoy be aAxd to daafy or tat eq i various portim of @uo gnesliottnaire, Wl : The pamuncr btssimestt moat Ell 1. tho ques ienmire no labor than seven days after din chic the person or badness begins oouhact d6makmorncgo¢idom with themmd pa*, or submits as applteadoN responds to a request for proposals or bide, owwpon4mwc, arodiw writin gs+ddcd to a potondal ccmtract or agreamad with the air, and 2. an updated gttestia=dm wid& seven days wiles the dato of as cvut that wo dd make a filed qucs6onneire inawylate or hinowtutm R dose not manes' if the ttnl m*W of a bid or proposal results in a cpntmc L The 9gurit requiros a vdodor to file a FORM M at the times a proposal is submiftd or ncgotiWMB cmDmeaoa. WH MM— TU mmdoror pokmW vendor =ust mail or dciiver a completed qucsdiaimite to the nm"DepKtafft. 77ie FirtaoMtese Acpnrrdrxeutf rryrrfrrd h!' )tabu fb jo8tt llke oa dke GYIy'a asterh.at rte EMRfZmMr. Failure too tale a quaWos>wim is a class a muad=mwr p miabahla by a tore not to exceed $5 00, It is our motion to prosecutian tired the person tiles a FORM CIQ not ]stet t'haa wvtn iwakm days aftm the pawn r m ad nation ofa violation. The City does not havo a duty to CUM that a prison tales a oan€lict of intcaest too. W:twairrccwiodlmame hmpft ixAm wimw aq.ommw Pw 2 On City ofSordhUke - ItlI31011WOCit;100024 - Page 16 of1ti CONFLICT OF INTEREST QMT10NNAIRE Fa YaWoc or otlwr peroan d*W bwataesa wM load gw4wn mW enif fyi 7W golallatnahm nllaala d Mart M& 10 OW Idr mi lib 14K Wb LK, ROOM WOOL Tilisgmemlhtptmi�eh fiidvr. uocds u�wlfhCl�pkri7B ,LoufC�av+mn�ntCada t�+ byapae+on�Fbfi�erLc� l�8omlupaade5 tied6ySe�rl7GtID1(t- e)w�ak�oe! yomnffwvManWaW tapm wttteada FNqAWWOWKIMBEC&IN IMAN4 t' u�6rmrfie7" It l+ buillr s:sday�ter9�edtlap�no�r��6emmw lhmragttitotttaemgOmontlohpfNid. @ avSt �oH1 76�'78,1..oealGuvdwdmlta0da, A pttew m olaaw # dw pww mOAs Y vilhdmm Semen M.M. Ewal t neemmwf1 .ada.Mdt+YneundatlisasrScnfeaOm0 M668 rpman who dea m r Mass rewcammtvauh kstd pareenmwxOa! VULCAN, INC. 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Vuksn,3WMwr0ft " DATE: 121081'10 PALE 01 TO: Cjy of Southlalo TX DEC - 9 GL�G ATTN: Tara ;'- FAX: 517 - 7484710 FROM: Connie Ledet Customer 5ervke Fax: 281.972.1547 or 251.943.15" RE: RF13 1011 83WCK1000 29 PAGES INCLUDING COVER: 2 Hl, WE HAVE ALREADY MAILED OUR BID, WOULD YOU PLEASE ATTACH THIS ADDENDUM TO OUR PACKAGE. THANKS, CONNIE "An ErMPMPO OWMW Capp W fAms 12/09/2010 15:00 2519431544 VULCAN SIGNS PAS a1 To.. Ail mddm UQ` lW 81DS: BID DU76 VAT'S: MMNDURIN M IR DA1B: Dm mW 9, 2016 UNIN133OCKIOIM PROVWZ AND PZLWM s AND ®[iIMO RMW WAM 3M p m, DBCEAM Aa, 2419 per AddatWM 01, the CkY Of Soutbloke R ujwaft vendor sobw tmd quottM QU=10'N: it= ntrnbm 264 265 and 2" am &UtPddm lint *6 *160 "M116. � mbrto SWO ym a wwpb bides WW w e v Us m bo um of1he dleo coded. WOM tbor bo the suohyd 4" fie? ANSW M Tho -=&W WOW fm (4") kWw eel t>te "tetae" Ihil1 be aid wdve (14' j bolML QUESTION t Or! tbt above soheroaood bid. I do not dea a o� � �� sbielmess �x �kY of daa oiEar: � Y� ARBNE& omrO oy am sip 0 �° :OSO WW. We bdf "v* it to luduM egp" We veore waxaft ifft' - COW' on tbC pWq heats we pry to one Of ow oven codzmr mnbem or om of yom i ? ANd MW codm il�tad eASSra taom tiro bwmW oa Li0if01m C� Davioee ( tx1�D ?. Sa�ma lae Wv mnmW d fm''t° goo VOW coot o bu t the eodm in to bid "m bm the FedeW HOMAWWWWON 0 t 911 �. You ear4+ Oaoma tiffs l'e�d at rape/'1mrW.flmA9LpvAftrrx}'�fp l,hlra x pbeoenroft4nsaeo . qqr of 5�1oc IN TIM MJMgSUW OF MO SID, MDM W'W AaMWLEM Rte? OF 7M A COPY Off' BaDDffit $H S AD BY Bfpltll G AM � g /r DATE 12 — —10 COdpANY NAW �rdSbeeirb � }7wy � tMlDr1+.S1uR9abNr' 3w�M'�+rrimlE ii'1.1MA�t 12109/2010 15 :00 2519431544 ALLAN SIGNS PAGE 0z i .iN -d- .' A PAP' pF VUh Wf, "@' 408 F.antBerry Avenug . P.o. &w IWO • �F*16% Ai8tn8 1 WO (251) 943.1541 , FAX (251) 9M*0 • 04W1: vu'c8A3@w"n'rtb.aorn DATE: 12109/10 TO: City of Southleke, " DEC - 9 r -V ATTN: TWO FAX: 917- 748 -8770 FROM: Connie LeM C+uetomer Service Fax: 281.972.1547 or 251.943,1844 RE: RFS1011830OCK100 PAGES INCLUDING COVER: 2 HI, WE HAVE ALREADY MAILED OUR 810, WOULD YOU PLEASE ATTACH THIS ADDENDU OUR PACKAGE. THANKS, CONNIE mAn EmA1Q1" Ow"Od Cm"nq" Sys-" 12,/09/2910 15:80 2519431544 VULCAN SIGNS PACE 02 RZ QVWFORRMI BID DUX DATE: � I A,DBIENDUIB ]'Rmlm 8 a PA'llT+ iorabW 9, x010 RMojjB3 PWVM ANDS D ILMM 1,148 AND MNAM BASDwARE 3210 pa, , D1CCBl 17, 2010 per AddiW m 01, $e CRY of 8audgab is va im ntbm't"d ginS1'IWX, J%M lQU.bm 264 263 ad 266 as &MSTOd Blot ddw plaitla tteaaste. b► ndexto Oh►e yon tm 000arma MddW prW vm WWW Mm to be Ante of to tine W " WmW dwy be do skiAW 4" do? A1v9M . . ( o ao b &z (4m) mid tbo "bue" sha{{ ba MOW tw ft,t k nets fw d0pe; m you pwkb" 081 A?OWM Cmwtly our gip tWoimm i Amo tttabee. We believetbie it tba lednrercy errwdw& {QogBT.Fmg we wale wonder if dx "'cock" oe am F wn d mb err! perOmdng td ena of vial " G A U &MM UWAM or one draw coded mmmbm7 ANBWis - no eoAee Red carve A m tm l ao Udit m Two O'n"A 0"100 W=) Sow oM bm a waM e m rnis° epealat ea�aeu! but t1� oartia in dte bid coma Amenfba Federwt 1 *mW Ate% nMdW momw_ You mey aaeeas &s F d wd WAdwbftO a°'s 001C W MMW et A,Ypa FIES 7:1I _ y7! a V. 1 4 , LV : V •,lam'•_ f. � " , f IN 1HE 9[1t1951iQ Os 1118 DID, �A A � oM � By AKMM t33pD13R s11 qa 1 n Tms iZ —10 COWANYNAMS p�,r�� • itM�a • t�1�Mii�i S640 Sao* ti�llltOQi M.mam A omm" SOUTHLAKE . 19 UJV City of Soufhhlake o m REQUEST FOR BIDS Bid Reference Number: Rli'1310111060CK OM9 Project Tftie: PROVIDE AND SIGNS AND SIGNAGE HARDWARE Bid Closing Date: 3:00 P.M.(CST, FRIDAY, DECEMBER 17, 2010 TABLE OF CONTENTS Tableof Contents ..................................................................... ............................... ........................... Page 1 Request for Bids (1) lntroduc m ........................................................... ...._., ............................... ,............................ Page 2 (2) Definitions ...................................................................... ............................... ...........................page 2 (3) General Information ............................................... ... ..................... ............ :............. ................ Page 3 (4) RFB W tbdrawals and 1 or Amendments ............................................... ............................... Page 3 (5) Estimated Quantities ................................................................................. ............................... Page 3 (6) Bid Submittal Requirements ............. ............... ................... . ................. .............. ... ............ Page 3 (7) Bid Evaluation and Contract Award .............................. ............................... ........................... Page 4 Appeadlx A - Scope of Services (1) Project Titl e .................................................................... ............................... .............. 6 (2) Scope of Services Contact ............................................. ...................._.......... ........................... Page 6 (3) Special Co oas ........... .................................................................... _ ..... ..................... ....... Page 6 (4) Bid Evaluation Factors ................... ........................................................... ............................... Page 6 (5) Brand Manuhicture Ra&mn .................................»................ ... ............................, ........ ».. Page 6 (6) Key Events Module ............... ......... .................... . ............. I .............. ...,........... . ...................... Page 6 (7) Scope of Services. .............................. ......................... ..... ....... I .... I ........ I .................................... Page 6 Appendix B - Bid ( -) Label Format for Submittal Packet's Sealed Envelope ... ............................... ........................... Page 8 1. Required Bid Inf nnation: (1) Proposed products and / cur Services ......................................................... ............................... Page 9 (2) Cost of proposed products and Services ................................................. ............................... Page 9 (3) Bidder's Experience / Staff ............... .........................». ............................... ...................... Page 9 (4) References ................................................................... ............................... ........................... Page 10 (5) Trade Secrets and I or Confidential Information . ......... ............................... ........................... Page 11 (6) Pedeial, State and/ or Local Identification Information .......................... ........................... Page 11 (7) Cooperative Governmental Purchasing Notice ....................................... ............................... Page 11 (8) Term of Contract and Option to Mead ....................... ............................... ........................... Page 11 11. Contract Terms and Conditions: (1) Delivery of Products and / of Services ......................... ............................... ........................... Page 12 (2) Miscellaneous ......................................................................................... ............................... Page 12 (3) Financial Responsibility Provisions .............................. ............................... .......................... Pages 13 Appendix C -- CouMt of Interest Form .......................................................... ............................... Page 15 Appendix D - No latent to Submit Form ...» ................................................... .......................I....... Pap 18 ExMitA - Pricing Schedule .......................................................................................... ............................... aty of Soud"e R Fi81011B360CK100029 - Page 1 of 18 Souddake, Texas Request for Bids 1. Lubmiluctlon A. Project Overview The City of Southlake is requesting Bids with the intent of awarding a contract for the purchase of goods and services contained in Appendix A— Scope of Services. B. QWstions. Following am- contacts for questions as identified. L RFB Clarifications All questions related to requirements or processes of this RFD should be submitted in writing to the Purchasing Manager identified in.seetion 2 below. I Scope af. Service Questions All questions related to the scope of services should be submitted in writing to the contact person(s) noted in Appa£rdix A.— Scope of Services. iii. Replies Reonses to inquiri sp es which directly affect an.interpretation or effect a change to this RFB will be issued is writing by addendum and mailed to all parties recorded by City as having received a copy of the RFD. All such addenda issued by City prior to the submittal deadline shall be considered part of the RFB. The City shall not be bound by any reply to an inquiry unless such reply is made by such formal written addendum. iv. Acknowledgement of Addenda The Bidder must acknowledge all addenda by signing and returning such document(s) or by initialing appropriate area of the aid document. C. Notification_ of Errors or Omissions Bidders shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFB. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which am inadYerkady incomplete, ambiguous, inconsistent or obviously erroneous. D. Conflict of finerest Questionnaire (Farm CM : A person or business, and their agents, who seek to contract or enter into an agreement with the City, are required by Texas Local Government Code, Chapter 176, to file a conflict of interest questionnaire (FORM C1Q) which is found in Appendix C. The form must be filed with the City Secretary no later than seven (7) days after the date the person or business begins contract discussions or negotiations with the City, or submits an application, response to a request for proposals or bids, Correspondence, or other writing related to any potential agreent with the City. 2, Definitions Bid Document The signed and executed submittal of the entirety of Appendix B -- Bid Document, Bidder The Bidder and the Bidder's designated contes=t signing the first page of the Bid Document. City of Soutblake ' : The City of Southlake, Tense. City Secretary's Office The office of the City Secretary of the City, located at 1400 Main Street, Suite #270, Southlake, Texas 76092. PH: (817) 748 -8016; Fax: (817) 748 -8270. Proiect The name of this Request for Bids as identified on the cover shcet and first page of the Request for Bids herein. City ofSautklake - RF'B101LB36OCK100029 - page 2 of 18 Purchasing MggNer The City of Soutldake Purchasing Manager is Timothy Slifka, PH; (817) 748- 8312, E-Mail: tslilltaci.southlake.tx.os: Fax (8 748 - 8048. Request for Bids fR M : Ile entirety of this document, including all Appendices and Addenda. Scone of Services The entirety of Appendix A -- Scope of Services. 3. General Information A, Tax 13x� to Status City purchas€s are exempt from State Sales Tax and Federal Excise Tax.. Do not include tax in the Bid. City will fiunish Excise Tax Exemption Certificate upon request B. PubRo Insvection of Bids The City strictly adheres to the Texas Public Information Act' (Texas Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of RFB information. Bid Documents arc not available for public inspection until after the contract award_ If the Bidder has notified the City, in writing, that the Bid Document contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, m accordance with the Public Information Act. This is a statement of general policy only, and in no event shall the City be liable for disclosure of such information by the City in response to a request, regardless of the City's failure to take any such reasonable steps, even if the City is negligent in failing to do so. 4. RFB Wlthdrawsh and/or Amendments A. RFB Withdrawal The City reserves the right to withdraw this RFB for any reason. B. RIB Amendments The City reserves the right to amend any aspect ofthis RFB by formal written Addendum prior to the Bid submittal deadline and will endeavor to notify all potential Bidders that have registered in accordance with Section 1.0 herein, but failure to notify shall impose no obligation or liability on the City. S. Estimated Qnantitiics The City does not guarantee to purchase any minimum or maximum quantity but does contanplate purchasing exclusively during the term of the contract from the successful vendor. 6. Bid Submittal Requirements A. Submittal Packet — Required Content Bidder must submit one (1) signed original Bid Document with Exhibit "A" Acing Schedule on CD in Excel format with paper copy and three complete (3) paper copies. This submitted packet 6ha11 be salmitted In a sealed envelope with a completely signed and executed page B-1 (page 8) affixed to the outside of the envelope. Lack of Exhibit "A" Pricing Schedule on CD is Excel format may result In bid rejection. B. Submittal Deadline due deadline for submittal of Bids shall be, as identified on page $ (eight) of Appendix B -Rid. It is the Bidder's responsibility to have the Bid correctly marlmd and delivered to the City Secretary's Office by the submittal deadline. No extensions will be granted and no late bids will be accepted. C. Bids Received Late Bidders are encouraged. to submit their bids as soon as possible. The time and date of receipt as recorded in the City Secretary's Office shall be the official time of receipt. The City is not responsible for late delivery of nail or other carrier. Late Bids will not be considered under any circumstances. 0 0 of.Sou "Ike - RF'33101111360CK100029 - Page 3 of 1 °0 D. &Upd= or NMdrawals a Bid Document: Amy submitted Bid may be withdrawn or a revised bid substituted if a written notice is submitted to the City Secretary prior to the submittal deadline. Any interlfimtions, alteration, erasure or other amendment made before the submittal deadline, must be signed or initialed by the Bidder or the Bidder's authorized agent, guaranteeing authenticity. Bid Documents cannot be altered, amended or withdrawn by the Bidder after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Manager. E. Bid Docuoent Forma t All Bid Documents must be prepm - ed in single -space typo, on standard 8- 1/2" x 11" vertically oriented pages, using one side of the paper only. Pages shall be numbered at the bottom. Entries shall be typed, or legibly written in ink. Any other format (via telephone, fax, email, etc.) may be rejected by the City at its discretion: 17. Validity Period once the submittal deadline has passed, any Bid Document shall constitute an irrevocable hid to provide the commodities and/or services set forth in the Scrape of Services at the price(s) shown in the Bid Document on the terms Set forth in the Bid Document, Such bid to be irrevocable until the earlier of the expiration of ninety (90) days from the submittal deadline, or until a contract has been awarded by the City. 7. Bid Evaluation and Contract Award A. Rid pyluati rc and Contract Award Process An award of a contract to provide the goads or services specified herein will be made using competitive sealed Bids, in accordance with Chapter 252 of the Texas Local Government Code and with the City's purchasing policy. Bid Documents will be opened publicly. The City will evaluate Bids using the best value method. A variety of faotors may be used in the evaluation of the submitted Bids for this project The anticipated evaluation factors and emphasis placed on each factor may be as identified in the Scrape of Services. City reserves the right to determine which Bid provides the City with the best value and which will be in the City's best interest. B. Completeness If the Bid Document is incomplete or otherwise fails to conform to the requirements of the RFB, City alone will determine whether the variance is so significant as to render the Bid non - responsive, or whether the variance may be cured by the Bidder or waived by the City, such that the Bid may be considered for award C. Am ft : Any ambiguity in the Hid Document as a result of omission, error, lack of clarity or non- compliance by the Bidder with specifications, instructions and all conditions shall be construed in the favor of the City. In the event of a conflict between these standard RFB requirements and details provided in Appendix A – Scope of Services or Appendix 13 – Bid, the Appendices shall prevail. D. Unit Prices and -Hart ions: if unit prices and their extensions do not coincide, the City may accept the price most benef'iclal to the City, and the Bidder will be bound thereby. B. Additional Information City may, request any other information necessary to determ Bidder's ability to meet the minimum standards required by this RFB. F. Partial Contract Award City reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of the requirements to different Bidders based on the unit pries proposed in response to this request, or to reject any and all Bids and re- solicit for Bids, as deemed to be in the best interest of City. G. Terrminate for Cause. The occurrence of any one or more of the fallowing events will justify termination ofthe contract by the City of Soutblake for cause: City OfSbufhi'edre - RFB 1011R360CKX00029 - Page 4 of 19 i) The mw essM bidder fails to perform in accordance with the provisions of these specifications, or ii) The successful bidder violates any of the provisions of these specifications, or iii) file successful bidder disregards laws or regulations of any public body having jurisdiction; or iv) The succesdW bidder transfers, assigns, or conveys any or all of its obligations or duties under the contract to another without written consent of The City. v) If one or more of the events identified in Subparagraphs G i) through iv) occurs, the City of Southlalae may, terminate the contract by giving the successful bidder seven (7) days written notice. In such case, the successful bidder shall only be entitled to receive payment for goods and services provided before the effective date of termination. The successful bidder shall not receive any payment on account Of loss of anticipated profits or revenue or other economic loss resulting from such termination. vi.) When the contract has been so terminated by the City of Southlalte, such termination shall not affect any rights or remedies of the City then existing or which may thereafter accrue. City ofSosdhlake - RFB101IM60CK100029 - . Page 5 of B Appendix A — Scope of Services 1. 2. 3. 4. 5. !. 7. Project Title; PROVIDE AND DELIVER SIGNS AND SIGNAGE HARDWARE Scope of Services Contact Questions about the technical nature of the Scope of Services, etc. may be directed to CHUCK KENDRICK, PII. 817.748.8080, eanaih ckeadrick@ci.southlake.tx -us Special Conditions Ile following special conditions shall prevail over areas of conflict in previous pages: . EXtt31BIT "A" PRICING SCHEDULE MUST BE SUBMITTED ON A CD IN EXCEL FORMAT AND INCLUDE A PAPER COPY. Hid Evaluation Factors Emphasis Factor 35% Vendor Overall n!2' :3 0% Vendor Ability to S Specific Brand Named Parts and SATlies 25% Vendor References 5 0 10 5° /a Vendor Past Performance With Ci Vendor Ability to Offer Multi -Year Contract 0 Brand Manufacture Reference The .City has determined that any manufacturer's brand defined in the Scope of Services meets do City's product and support need. The manufacturer's reference is not intended to be restrictive, and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if the Bid is fully noted with the manufacturer's brand name and model. The City reserves the right to determine products and support of equal value, and whether otbor brands or models meet the City's product and support Creeds. Key Events Schedule Bid Release Date November 29, 2010 Deadline for Submittal of Written Questions December 8, 2010 Sealed Bids Due to and Opened by City Shown on Fire st Page of this RIB Anticipated. Committee Evaluation Review Date Week of December 20, 2010 Anticipated Award Immary 2010 Scope of Services The City of Southlake is seeking multiple vendors to `Provide and Deliver Signs and Signage Hardware'. At its option, the City may elect to have vendor deliver and or have a City employee pick up signs and or sfgnage hardwure. If City elects for vendor to deliver signs and signage hardware, they shall do so to the address indicated below: City of Southlake - Public Works Department 1950 E. Continental Blvd. Southlake, Texas 76092 Attn: Chuck Kendrick Clty ofSruA14ke - I1IRB101136OCK190029 - Page 6 of 18 In the event the City elects for signs and or swage 'hardware to be picked up by a City employes, it will notify the vendor at time of order. 7.1. Tema of Corstract: The term of awarded contract shall be twelve months from date of award and is eligible for two (2) one (1) year renewals, 7.2. ent: jile intent of this bid is to award to multiple qualified vendors for the purchase and or delivery of signs and signage hardware as noted on `Exhib' . List of Si,Rmc and Si¢na¢e A�ardware'. These items alhall'be purchases within a twelve month period. The City does not guarantee to punhase any set quantity. The'gwmtities listed are estimated quantities. Cvntmet will be awarded on a G TEGORY B l3 FO P AD A"� AND SIGNAL ORE OR LESS THAN STI KAUS REIN 7.3. Alternate Vendor O esu: It is the intent of the City to award this purchase to multiple vendors. If the primary vendor cannot provide the quanstit%es and or materials ordered for a gwif c delivery time, the City reserves the option to give the order to another vendor that has bid on this contract, 7.4. Samr[ea: The City reserves its right to request samples of any and or all signs and or sipage hardware during the bid evaluation process. Samples will be free to the Crty. When possible, samples will be shade available for vendor pick up aW evaluation process. Failure to provide samples on a timely basis may result in bid rejection. The City reserves the right to determine products of equal value. 7.5. Products SueciticationL Products must fonow MUTCD and NCHRP -350 standards where applicable. Sip face material shall be daudard engineer grade, reflective material unless otherwise specified. Page 7 of 18 City of Soumhae - RYB10111 OCK100029