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2011-12-12 ve CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: December 12, 2011 LOCATION: Southlake Town Hall — Council Chambers 1400 Main Street Southlake, Texas TIME: 6:30 p.m. Parks and Recreation Board Members present: Chairman John Slocum, Vice - Chairman Tina Wasserman, Secretary Margaret Adams, and Board Members Sherry Berman, Elaine Cox and Lori Palmer Parks and Recreation Board Members absent: Gregg Formella Staff present: Director of Community Services Chris Tribble and Deputy Director Kari Happold Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and Recreation Board to order at 6:42 p.m. Agenda Item No. 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held November 14, 2011 — No corrections to the minutes. B. Absence of Parks and Recreation Board members — The Board considered the absence of Margaret Adam from November 14, 2011 Parks Board meeting. A motion was made to approve the Consent Agenda including the meeting minutes as presented and excusing the absence of Margaret Adams for the Park Board meeting. Motion: Cox Second: Berman Ayes: Berman, Cox, Palmer, Slocum and Wasserman Nays: None Abstain: Adams Approved: 5 -0 -1 Motion Carried Agenda Item No. 4. Public Forum. No one was present during Public Forum to address the Parks Board at this meeting. Agenda Item No. 4. Consider: City of Southlake Values: Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the December 12, 2011 Parks Board Meeting Page 2 of 4 A. Recommendation on Park Dedication requirements for Winding Creek Development — Winding Creek includes 78 residential units in a 46.65 gross acre development proposed by Terra Land Development, located off South Carroll Avenue, between La Paloma Court and Westmont Drive. Total required park land dedication is 1.85 acres of public parkland or an alternative fee payment of $222,000. Winding Creek proposes to satisfy the park dedication requirement by dedicating 2.0 acres of public park land to be maintained by the developer and eventually, an established home owners association, in perpetuity. The proposed park land and amenities are valued at approximately $300,000 by the developer. The developer also requested the credit balance of $78,000 be applied to a future park development by the same owner /applicant/developer. Developer Bobby Harrell, 325 Clariden Ranch Road, Southlake, partner in Terra Land Development, the applicant, was present to respond to questions by the Board. The Board discussed the Winding Creek Development proposal. A portion of the back porch of Captain Prade's home may be preserved if possible. Developer plans to preserve the fireplace and create an outdoor area using the foundation and materials to create a shade structure. The historical contribution of the area will be acknowledged with a plaque or some designation. A suggestion was made for the developer to include the section of land where the pool is currently located in the public parkland area, which would increase the park dedication acreage. Concern about barriers between the public park area and the HOA areas were expressed by some board members. City Council will consider this item at the January 17, 2012 meeting. The Park Board did not take a formal vote. Chairman Slocum tabled the item until the next park Board meeting — January 9, 2012. B. Recommendation on Facilities Utilization Agreement with Southlake Baseball Association — C. Recommendation on Facilities Utilization Agreement with Southlake Girls Softball Association — Item 4B and 4C were presented together. The facilities utilization agreements were presented with the proposed changes explained as well as an update on how the City and CISD will handle specific field allocations on a season -by- season basis for all Southlake athletic associations beginning in 2012. The agreements are for a one, two -year term (January 1, 2012 — December 31, 2013). City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the December 12, 2011 Parks Board Meeting Page 3 of 4 Matt Tuggey and David Spuria, Southlake Girls Softball Association, were present to respond to questions. A motion was made to approve the Facilities Utilization Agreements with Southlake Baseball Association (Item 4B) and Southlake Girls Softball Association (Item 4C) for 2012 -13. Motion: Berman Second: Cox Ayes: Adams, Berman, Cox, Palmer, Slocum and Wasserman Nays: None Abstain: None Approved: 6 -0 Motion Carried The athletic participation report to be presented at an upcoming Park Board meeting. Agenda Item No. 5. Discussion: A. Construction Management Report — The December Construction Management Report was distributed in the meeting packet. Staff answered Board inquiries about North Park. B. Southlake 2030 Plan Components Update — There was no update at this meeting. C. Joint Utilization Committee Update — There was no update at this meeting. D. Miracle Field Update — An update was provided to the Board about a recent fund raiser in which approximately $40,000 was raised and progress on the non- profit, 501©3 organization. Agenda Item 6. Adiournment: A motion was made to adjourn the meeting at 7:37 p.m. Motion: Cox Second: Palmer Ayes: Adams, Berman, Cox, Palmer, Slocum and Wasserman Nays: None Abstain: None Approved: 6 -0 Motion Carried City of Southlake Values: Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the December 12, 2011 Parks Board Meeting Page 4 of 4 l John Slocum `.Cha.ir;' rks & Recreation Board % vir , ' Director, Community Services Dept. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Please sign in if you would like to address Parks Board during Public Forum. Parks Board Meeting Monday, December 12, 2011 6:30 p.m. Name (please print) Agenda Item 0-1/k o 5A- M: \WP- FILES \FORMS \Sign In Sheet.doc