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2011-12-12 ve CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: December 12, 2011
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:30 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Vice - Chairman
Tina Wasserman, Secretary Margaret Adams, and Board Members Sherry Berman, Elaine
Cox and Lori Palmer
Parks and Recreation Board Members absent: Gregg Formella
Staff present: Director of Community Services Chris Tribble and Deputy Director Kari Happold
Agenda Item No. 1. Call to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 6:42 p.m.
Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting
held November 14, 2011 — No corrections to the minutes.
B. Absence of Parks and Recreation Board members — The Board considered
the absence of Margaret Adam from November 14, 2011 Parks Board meeting.
A motion was made to approve the Consent Agenda including the meeting minutes as
presented and excusing the absence of Margaret Adams for the Park Board meeting.
Motion: Cox
Second: Berman
Ayes: Berman, Cox, Palmer, Slocum and Wasserman
Nays: None
Abstain: Adams
Approved: 5 -0 -1
Motion Carried
Agenda Item No. 4. Public Forum. No one was present during Public Forum to address the
Parks Board at this meeting.
Agenda Item No. 4. Consider:
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 12, 2011 Parks Board Meeting
Page 2 of 4
A. Recommendation on Park Dedication requirements for Winding Creek
Development — Winding Creek includes 78 residential units in a 46.65 gross
acre development proposed by Terra Land Development, located off South
Carroll Avenue, between La Paloma Court and Westmont Drive. Total required
park land dedication is 1.85 acres of public parkland or an alternative fee
payment of $222,000. Winding Creek proposes to satisfy the park dedication
requirement by dedicating 2.0 acres of public park land to be maintained by the
developer and eventually, an established home owners association, in perpetuity.
The proposed park land and amenities are valued at approximately $300,000 by
the developer. The developer also requested the credit balance of $78,000 be
applied to a future park development by the same owner /applicant/developer.
Developer Bobby Harrell, 325 Clariden Ranch Road, Southlake, partner in Terra
Land Development, the applicant, was present to respond to questions by the
Board.
The Board discussed the Winding Creek Development proposal. A portion of the
back porch of Captain Prade's home may be preserved if possible. Developer
plans to preserve the fireplace and create an outdoor area using the foundation
and materials to create a shade structure. The historical contribution of the area
will be acknowledged with a plaque or some designation.
A suggestion was made for the developer to include the section of land where
the pool is currently located in the public parkland area, which would increase the
park dedication acreage. Concern about barriers between the public park area
and the HOA areas were expressed by some board members.
City Council will consider this item at the January 17, 2012 meeting.
The Park Board did not take a formal vote. Chairman Slocum tabled the item until
the next park Board meeting — January 9, 2012.
B. Recommendation on Facilities Utilization Agreement with Southlake
Baseball Association —
C. Recommendation on Facilities Utilization Agreement with Southlake Girls
Softball Association —
Item 4B and 4C were presented together. The facilities utilization agreements
were presented with the proposed changes explained as well as an update on
how the City and CISD will handle specific field allocations on a season -by-
season basis for all Southlake athletic associations beginning in 2012. The
agreements are for a one, two -year term (January 1, 2012 — December 31,
2013).
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 12, 2011 Parks Board Meeting
Page 3 of 4
Matt Tuggey and David Spuria, Southlake Girls Softball Association, were
present to respond to questions.
A motion was made to approve the Facilities Utilization Agreements with
Southlake Baseball Association (Item 4B) and Southlake Girls Softball
Association (Item 4C) for 2012 -13.
Motion: Berman
Second: Cox
Ayes: Adams, Berman, Cox, Palmer, Slocum and Wasserman
Nays: None
Abstain: None
Approved: 6 -0
Motion Carried
The athletic participation report to be presented at an upcoming Park Board
meeting.
Agenda Item No. 5. Discussion:
A. Construction Management Report — The December Construction Management
Report was distributed in the meeting packet. Staff answered Board inquiries
about North Park.
B. Southlake 2030 Plan Components Update — There was no update at this
meeting.
C. Joint Utilization Committee Update — There was no update at this meeting.
D. Miracle Field Update — An update was provided to the Board about a recent
fund raiser in which approximately $40,000 was raised and progress on the non-
profit, 501©3 organization.
Agenda Item 6. Adiournment:
A motion was made to adjourn the meeting at 7:37 p.m.
Motion: Cox
Second: Palmer
Ayes: Adams, Berman, Cox, Palmer, Slocum and Wasserman
Nays: None
Abstain: None
Approved: 6 -0
Motion Carried
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 12, 2011 Parks Board Meeting
Page 4 of 4
l
John Slocum
`.Cha.ir;' rks & Recreation Board
% vir , '
Director, Community Services Dept.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Please sign in if you would like to address Parks
Board during Public Forum.
Parks Board Meeting
Monday, December 12, 2011
6:30 p.m.
Name (please print) Agenda Item
0-1/k o 5A-
M: \WP- FILES \FORMS \Sign In Sheet.doc