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Item 4G and 4HTitle of Presentation Technical Services Chris Tribble 648 City Slides Microsoft Office PowerPoint On-screen Show (4:3) City of Southlake Items 4G and 4H Facilities Utilization Agreements Requested Action City Council approval of Facilities Utilization Agreements for 2012-13 Southlake Baseball Association Southlake Girls Softball Association Background City coordinates w/specific Southlake athletic associations to offer variety of athletic programs FUA governs use of City fields and facilities Specific field allocations made season by season No other substantial changes Fields City/CISD Athletic Field Management Plan City/CISD Athletic Field Management Plan Overview City & CISD are dedicated to serving community Both facilitate multiple community groups, incl. Southlake’s athletics assocs, to provide programs & services for children in community Both manage the usage of their athletic field space properties through their own separate agreements (DYF, GSSA, SBA, SCLA, SGSA) City/CISD Athletic Field Management Plan City & CISD staff have held several meetings since August to jointly identify the current and long-term issues and challenges w/meeting the athletic field space needs of the community The main problem is that the City & CISD have handled the allocation of field space independent of one another City/CISD Athletic Field Management Plan City & CISD staff have jointly developed a new Athletic Field Management Plan Goals: To better manage City & CISD athletic field property More efficiently meet the growing needs of the community’s athletic programs City/CISD Athletic Field Management Plan Moving forward, the City & CISD will jointly allocate and will essentially only make athletic field space available to Southlake’s recognized youth athletic associations (DYF, GSSA, SBA, SCLA & SGSA) Field space allocations will be based on the actual current participation numbers City & CISD staff will work with each association to ensure their program’s field space needs are met efficiently City/CISD Athletic Field Management Plan Each and every potential athletic field space owned by City & CISD has been identified and given a unique field ID City/CISD Athletic Field Management Plan City/CISD Athletic Field Management Plan City/CISD Athletic Field Management Plan City/CISD Athletic Field Management Plan City/CISD Athletic Field Management Plan Prior to each athletic season City & CISD staff will: Analyze all available City & CISD field space Analyze each youth athletic association’s participation numbers and corresponding field space requirements Work with the youth athletic associations to allocate the appropriate field space based on prior year and anticipated upcoming season participation to meet their requirements City/CISD Athletic Field Management Plan Once the field space is allocated each season City/CISD will distribute specific seasonal field allocation credentials Credential must be worn by all coaches Will assist City/CISD/Athletic Associations with ensuring that only approved groups are utilizing City & CISD athletic field space properties on their specific assigned dates/times/locations Return Background Term = January 2012 – December 2013 City Attorney previously reviewed & approved Parks Board recommended approval (6-0) December 12, 2011 B3 Enhance resident quality of life and business sustainability through tourism L3 Attract, develop and retain a skilled workforce C3 Provide attractive and unique spaces for enjoyment of personal interests L4 Recognize and reward high performers C2 Provide travel convenience within City and region L2 Enhance leadership capabilities to deliver results L5 Empower informed decision-making at all levels in the organization C1 Achieve the highest standards of safety and security C4 Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment L1 Ensure our people understand the strategy and how they contribute to it City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything that we do. Fulfill Our Mission Deliver on Our Focus Areas Safety and Security Quality Development Partnerships and Volunteerism Performance Management and Service Delivery Mobility Infrastructure C5 Promote opportunities for partnerships and volunteer involvement Serve Our Customers B5 Improve performance of delivery and operational processes B2 Collaborate with select partners to implement service solutions B4 Provide high quality customer service B1 Achieve best-in-class status in all City disciplines B6 Optimize use of technology Manage the Business Provide Financial Stewardship F3 Achieve fiscal wellness standards F1 Adhere to financial management principles and budget F2 Invest to provide and maintain high quality public assets F4 Establish and maintain effective internal controls Promote Learning and Growth Live Our Core Values Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork QUESTIONS?