2008-06-23
CITY OF
SOUTH LAKE
TEXAS
CITY COUNCIL JUNE RETREAT: JUNE 23.2008
LOCATION: Hilton Southlake
1400 Plaza Place
Statler 3 meeting room
Southlake, Texas 76092
TIME: 4:00 P.M.
1. Call to order.
2. Resolution No. 08-021, Canvass the returns and declare the results of the Runoff
Election held on June 14, 2008.
3. Resolution No. 08-026, Appoint a Mayor Pro Tem and a Deputy Mayor Pro Tem.
4. Discussion: Budget and policy issues.
5. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein.
1. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
B. Reconvene: Action necessary on items discussed in Executive Session.
6. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, June 20, 2008, by 6:00 p.m.,
pursuant the Texas GovernmWtt-Go4g, Chapter 551.
alr
Lori Payne, TRM }ter
= = CD
City Secretary
=
If you plan to attend this pub/APnhting and.4aJ a disability that requires special needs, please
advise the City Secretary's Cice''ri&•f out 'min advance at 817-748-8016 and reasonable
accommodations will be made to ~PwiSf ;
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council June Retreat
June 23, 2008
Page 2 of 3
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Teresa Dreyer vs. City of Southlake. September 2006.
3. TBC Construction, Inc., and TBC First Realty, Inc. vs. City of Southlake, Barson
Utilities, Inc., aka Barson Utilities. December 2006.
4. June G. Thrash vs. City of Southlake, et al. January 2008.
5. Michael Kenny vs. City of Southlake. April 2008.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council June Retreat
June 23, 2008
Page 3 of 3
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF Meetin City Council June Retreat
SOUTHLAKE 9 Y
Date: Monday, June 23, 2008 Time: 4:00pm-9:00 pm
Expected Strategic
No. Item Outcome Focus
Values 4:00 p Welcome/Opening Remarks Outline plans for the eve-
(Mayor) ning
4:15 p Resolution to canvass runoff Meet election require-
Integrity election, appointment of Mayor ments, take care of new
Being worthy of the Pro Tern & Deputy Mayor Pro appointments
public's trust in all Tern
things. We deal hon-
estly and respectfully 4:30 p Strategic Budgeting Alignment of budget plan-
with each other and ning efforts with the City's
the public at all times. strategic management
system
Innovation 4:45 p FY 2008 Budget Report Council/staff understand- C2, C3, F1,
Valuing progressive . Financial Report (SJ) ing of YTD details of the F3, Ac-
thinking, creativity, Project Status countability
flexibility and adapta-
bility (SKY) in service
delivery. 5:15 p FY 2009 Budget Preview Understanding of Council/ F1, F3, F4,
Economic Outlook (SJ) staff budget priorities for L3, Ac-
countability
Accountability • Financial Forecast (Si) the coming fiscal year Com To
Taking personal re- • Community Investments (Staff) Excellence
sponsibility for our ac- • Urban Design Study (DK) -_e•
tions or inaction while • Trolley Program (GL) 1'L°e& cb
putting the interest of • Public Facilities (JCB)
the taxpayer ftst. • Neighborhood Investments
• Neighborhood Traffic En-
Commitment to forcement (RF)
Excellence • Workforce Investments (KH)
Behaving responsively 6:15 p Working Dinner
in our delivery of ser-
vice to the public. Our
worm is characterized 6:40 p FY 2009 & Beyond Understanding of the fu- C1, C2, C3,
by its quality and by • Capital Improvement Program (BP) ture budget impacts of F3, F4, Ac-
the diligence with • Multi-Year Projections (SJ) current and/or expanded countability
which it is carried out. operations and needed
We proactively seek to
solve problems in ad-
vance. 7:15 p Council Priority Discussion Understanding of Council
Teamwork budget priorities, ques-
Recognizing the im- tions and concerns
portance of working 7:45 p Executive Session
together to meet our
citizens'needs, com- Other Items of Interest (audio only Understanding of projects C2, C3, 61,
municating clearty, presentations) and initiatives of interest 62, F3,
sharing resources and • Environmental Initiatives (AO) Innovation,
g ) to the City Council
information freely. • Legislative Issues (BT) Commit-
* to
Southlake/Sabre Model Program (AO) Exment cellence
Excellence
• Public Art (CT)
• SPARK (JCB)