2003-07-08 SAC Meeting
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SENIOR ADVISORY COMMISSION MEETING ~J Ie 2003
LOCATION: Senior Activity Center
307 Parkwood Drive
Southlake, Texas 76092
TIME: 1:15 p.m.
AGENDA:
1 Call to Order l
0 I'i~ J
2. Approval of the 3 nutes L
3. Report: CARS (Call A Ride of Southlake, Inc.) Update/Proposal I J
4. Report: Southlake Seniors Activities
5. Report: MetroPort Meals on Wheels r 7
6. Administrative Comments
7. Discussion of 501 c 3 funding organization for Southla.ke Seniors
8. Open Forum
9. Adjournment
I hereby certify that the above agenda was posted on the official bulletin boards at City
Hall, 1400 Main Street, Southlake, Texas on Friday June 01' at 5:00 p.m., pursuant to
Chapter 551 of the Texas Government Code.
Lori Farwell, City Secretary
If you plan W attend this public mceling and have a dimbility that requires Vpecial need, please adviao tho City Sect ixy 48 hour in
advance at 481-1490, and reasonable acct rarnot dons will be wade to aasiatyua.
MEMORANDUM
May 30, 2003
TO: Senior Advisory Commission
FROM: Joanne Leek, Community Services Coordinator
SUBJECT. June 10th Senior Advisory Commission Meeting
Please find enclosed information regarding the upcoming SAC meeting including a copy of the
agenda and a copy of the unofficial minutes. Please also note that we will discuss some ideas
regarding the CARS program and perhaps formulate a rough proposal that could be presented at
a later time.
The Senior Activity Center has been offered a "free" piano. The Steering Committee has
discussed it and they are in the process of putting together a couple of seniors to go and look at
the piano. Our piano tuner/fixer will also go with to evaluate it. This could certainly be a
wonderful opportunity- for the Center. However, we need input as to where the' exiting piano
could be placed.,,,Our current piano w&Zonal ` , to the City by the Black family a A' is the first
piano of the Carroll School District. So notes kAs ii an antique but very imporra j Q~ically to
Southlake and/or Carroll Schools. The Histo~c~Society does not have space' ye't ,(toi acf e the
piano. Any ideas would be welcomed. pt,
I appreciate all of your help and support. Please call if you will not be able to attend IrSe~~cPrl,
Tuesday.
CITY OF SOUTHLAKE
SENIOR ADVISORY COMMISSION
July 8, 2003 - Senior Activity Center
MEMBEN.Anf ALTERNATES PRESENT: Jeane Alexander, David Baltimore, Bill Kyle,
Marge Kyle, Jerry Montague, Connie Montague, and Cleta Pierce.
MEMBERS AND ALTERNATCS ABSENT: Linda Moore
EX OFFICIO MEMBERS AND GiU STS PRESENT:
Mary King, Executive Director, MMOW
Susan Horn, MMOW Coordinator
Dorothy Cosgrove, Guest
5TA FF PRESENT: Joanne Leek, Community Services Coordinator
Agenda Item No. 1, Call to Order
The meeting was called to order at 1:17 P.M.
Agenda Item No. 2 AopMval of the 05113(03 Mingtes:
David Baltimore moved and Bill Kyle seconded the motion. They were approved unanimously.
Agenda- Item No. 3 ftp2rtr Call A Ride of Southlake (C
No representative from CARS was present to discuss the status of CARS. However, Malcolm
Jackson, Director of Community Services, had presented a brief report to the seniors following
lunch. David Baltimore and Jeane Alexander discussed Malcolm's report, which centered around
his presentation to the City Council on July 15th regarding developing a task force to study the
CARS situation. David reminded the Commission members that Malcolm's presentation will
focus on his perspective and not necessarily represent the senior group needs and wants regarding
transportation services. A discussion followed regarding the presentation at Council Meeting and
it was decided to invite the seniors to attend the Work Session, which begins at 530 PM. Bill
Kyle moved and Jerry Montague seconded to appoint David as the spokesperson to take a
resolution statement to the City Council at the Work Session. Seniors who use CARS to come to
the Center activities will be contacted to attend the Work Session meeting.
Agenda Item No. 4 Sopthlake S,gnigr Activities:
No representative available. Dorothy Cosgrove offered that there is much concern over the
CARS situation. Dorothy also reported that she will coordinate the efforts to repair the card
tables and check on the rubber covers for the chair and table legs. She has volunteers lined up to
help her with this endeavor.
Agenda Item No. S Mg1roega Mew on -Wh9111 O,MOW1:
Monthly and quarterly reports were distributed by Mary King. Financial report looks good.
Southlake has a new coordinator, Susan Horn. Susan was introduced to the group. She reported
that she felt things were going well and asked for support and comments to help her. Susan is
looking to expand our restaurants. It was reported that the transition has been very smooth.
Mary reported that a new person, Judie Porter, has started to manage the home delivered
program. MMOW has placed the CARS issue on hold pending the outcome of the new NETS
proposal.
Agenda Itg_m N9. 6 Administra 've Commeno;
Joanne reported that Malcolm has replaced all of the long tables with new lightweight tables. In
addition, Malcolm purchased a gas grill for the Senior Center. It is planned to have the first
cookout on July 25th for Friday Fun Night and invite Malcolm and other city officials to join us.
Volunteers (host/hostess) and back up volunteers are needed at the Center. Plans for the
Galveston trip are underway and many seniors are indicating they are interested in going. We
need a minimum of 30 participants to go on the trip.
Agenda Item No. 7 D' s ' n 01 funding o ti fa Sogtblak
e 'o
A discussion was opened regarding the issue of a 501 c 3 funding organization that would be able
to solicit funds from many sources for activities, additions to the Senior Center, transportation
and other areas of need. The paperwork has been drafted with Bylaws which are broad enough to
meet the needs. We need three (3) officers who are willing to meet as often as necessary to
manage the activities. Cleta Pierce and Bill Kyle agreed to serve. Bill, David, and Jerry agreed
to meet on Monday, July Ie at 9:30 AM to go over plans and present the final paperwork at the
August Senior Advisory Commission meeting for approval. Funding for the corporation costs are
available through the monies left in our transportation fund.
Agenda Item No. $ OQen Forum
No new items were reported
There being no further business, the meeting was adjourned at 2:30 PM.
C L ' z.
J e Alexander, Chair
Attest: