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2011-01-31 le CITY OF SOUTHLAKE TEXAS CITY COUNCIL WINTER RETREAT: JANUARY 31, 2011 LOCATION: Hilton Southlake 1400 Plaza Place Southlake, Texas 76092 TIME: 5:30 P.M. 1. Call to order 2. Welcome and dinner 3. Strategic Focus discussion: Board and commission partnerships 4. Strategic Focus Area discussion A. Quality Development B. Infrastructure C. Mobility D. Partnerships E. Safety and Security F. Volunteerism G. Performance Management 5. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.074: Deliberation regarding personnel matters a. Deliberation of appointments of city board and commission members. B. Reconvene: Action necessary on items discussed in Executive Session. 6. Meeting adjourned City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council Winter Retreat January 31, 2011 Page 2 of 4 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, January 28, 2011, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. LJaa, '1 , Tara Brooks Interim City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817 - 748 -8016 and reasonable accommodations will be made to assist you. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council Winter Retreat January 31, 2011 Page 3 of 4 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and /or contemplated litigation subjects: 1. Jayson Steele vs. City of Southlake. August 2008. 2. Pending Public Information Act requests. 3. Texas Attorney General litigation defending the constitutionality of the Texas Open Meetings Act. 4. Legal issues regarding the Barnett Shale gas extraction and transportation. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council Winter Retreat January 31, 2011 Page 4 of 4 Section 418.183(f): Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism - related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and /or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE Meeting: City Council Winter Retreat — "Super Boards" Date: Monday, January 31, 2011, 5:30 — 9:00 p.m. Place: Town Square Hilton Hotel No. Time Agenda Item Integrity 1 5:30 Dinner Being worthy of the 2 6:00 Welcome public's trust in all things. We deal Small Groups: honestly and 1. Application / Selection Process respectfully with each 3 6:05 2. Training / Expectations other and the public at all times. 3. Board Management Innovation Valuing progressive 4 7:05 Small Group Reports / Discussion thinking, creativity, flexibility and adaptability in service 5 7:25 Formulate Next Steps delivery. Accountability 6 7:45 Special Topics Taking personal responsibility for our actions or inaction while putting the 7. 8:30 Executive Session interest of the taxpayer first. Other Items of Interest (Audio PPT.) Commitment to 1. Volunteer Program Update Excellence 2. 2010 June Retreat Follow -Up Behaving responsively 3. 2010 Board Presentation in our delivery of service to the public. Our work is characterized by its quality and by the diligence with which it is carried out. We proactively seek to solve problems in advance. Teamwork Recognizing the importance of working together to meet our citizens' needs, communicating clearly, sharing resources and information freely.