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2006-08-24 r JOINT MEETING OF THE SOUTHLAKE CITY COUNCIL AND THE PLANNING AND ZONING COMMISSION AUGUST 24, 2006 LOCATION: 1400 Main Street Training Rooms 3B, 3C, and 3D Southlake, Texas TIME: 7:15 to 9:00 p.m. 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at any time during the meeting that a need arises for the City Council and Planning and Zoning Commission to seek advice from the City Attorney as to the posted subject matter of this meeting. 1. Section 551.071: Consultation with attorney a. Seek advice of the city attorney regarding the vested rights statute. B. Reconvene: Action necessary on items discussed in Executive Session. 3. Proposed ordinance amendment recommendations (signs, stables, fencing, accessory structures, sidewalks, retention/detention ponds). 4. Clarification of the goals of the optional land use categories (TZD, Employment Center, Rural Conservation). 5. Upcoming Major Planning Projects (Urban Design Study, Facilities Study, and Sidewalk Plan). 6. Land use amendment process. 7. Aventerra Tract II Workgroup. 8. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 18, 2006, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. '111,,,,,«", ?UTHt4 O<v" •:F Lori A. Farwell v ; i City Secretary If you plan to attend this public meeting and ha%A", gbtYity that requires special needs, please advise the City Secretary 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. City of Southlake vs. Timarron et.al. May 2001. 2. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004. 3. Harold Sauls vs. Robert Welch, Alton Wells, Mike Berryhill, John Doe, and City of Southlake. March 2005. 4. Kenneth Schmiedel and Maureen Schmiedel, individually and as next friends of Elizabeth Schmiedel, a minor, vs. City of Southlake. August 2006. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. Section 418.183(f): Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism-related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. ADDENDUM TO: JOINT MEETING OF THE SOUTHLAKE CITY COUNCIL AND THE PLANNING AND ZONING COMMISSION AUGUST 24, 2006 LOCATION: 1400 Main Street Training Rooms 3B, 3C, and 3D Southlake, Texas TIME: 7:15 to 9:00 p.m. The above referenced agenda is amended to include the following executive session agenda item: 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at any time during the meeting that a need arises for the City Council and Planning and Zoning Commission to seek advice from the City Attorney as to the posted subiect matter of this meeting. 1. Section 551.071: Consultation with attorney b. Seek advice of the city attorney regarding rough proportionality. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Monday, August 21, 2006, by 2:00 p.m., pursuant to the Texas Government Code, Chapter 551. je~eeeereeedpej~~ ~ O • • • . Lori A. Farwell " ~ City Secretary If you plan to attend this public meeting ~a~rt'e JZ*ast`1disability that requires special needs, please advise the City Secretary 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you.