2007-11-13 SAC Meeting
City of Southlake, Texas
SENIOR ADVISORY COMMISSION: Tuesday, November 13, 2007
LOCATION: Southlake Senior Activities Center
307 Parkwood Drive
Southlake, Texas 76092
TIME: 1:15 p.m.
REGULAR SESSION:
1. Call to Order
ADMINISTRATIVE COMMENTS:
2. Administrative Comments:
A. Presentation by Eagle Scout Seth Schueller
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory Commission and will
be enacted with one motion. There will be no separate discussion of items unless a Commission
member or citizen so requests, in which event the item will be removed from the general order of
business and considered in its normal sequence.
3. Consent
A. Approval of the October 9, 2007 Senior Advisory Commission meeting
minutes.
REGULAR AGENDA:
4. Public Forum
5. Report: CARS (Donna Fry)
6. Report: Southlake Senior Activities (Dorothy Cosgrove)
7. Report: Metroport Meals on Wheels (Mary King/Darla Fowler)
8. Report: Facilities Update
9. Consider:
A. Recommendation on 2008 Community Services Agreement with Call A Ride
Southlake, Inc.
B. Recommendation on 2008 Community Services Agreement with Metroport Meals
on Wheels
Senior Advisory Commission Meeting
Meeting Date - Tuesday, November 13, 2007
Page 2 of 2
C. Establishment of Senior Activities Center l01h Anniversary Ad Hoc Committee
D. Proposal to change regular meeting time of the Senior Advisory Committee
10. Discussion: There are no Discussion items this agenda.
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas, on Friday, November 9, 2007 by 5:00 p.m. pursuant to Chapter 551 of the Texas
Government Code.
Lori Payne, TRMC
City Secretary
: CO t
If you plan to attend this public meeting 5 4t~d°larrf e a usability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.7°8r$cndeasonable accommodations will be made to assist you.
o.
OFFICIAL MINUTES
Approved by the Senior Advisory Commission 1/9/08
CITY OF SOUTHLAKE
SENIOR ADVISORY COMMISSION
November 13, 2007
Senior Activity Center
MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David
Baltimore, Vice Chair; Jean Boland, (Alternant 2), Dorothy Cosgrove, Marg Kyle,
Bill Kyle, Nancy Sporn and Cleta Pierce, (Alternate 1)
MEMBERS AND ALTERNATES ABSENT: Charlie Boyd
EX OFFICIO MEMBERS AND GUESTS PRESENT: Darla Fowler, MMOW
Coordinator and Seth Schuller, Eagle Scout
STAFF PRESENT: Steve Polasek, Director of Community Services, Amanda
Troum, Senior Services Coordinator and Roni McMahon, Senior Center
Recreation Aide
Agenda Item No. 1. Call to Order
Chairman Alexander called the meeting to order at 1:15 p.m.
Agenda Item No 2. Administrative Comments
Seth Schuller, Eagle Scout, presented information about the proposed raised
gardens to be placed by the back patio at the Senior Center.
Steve Polasek, Director of Community Services, invited board members and their
families to attend the Southlake Holiday Celebration on Saturday, November 17,
in Town Square, for the unveiling of the new City of Southlake logo. Details for
the celebration were also included in the Senior Advisory Commission packets.
Agenda Item No 3 Approval of the October 9 2007, Senior Advisory
Commission meeting minutes
A motion was made to approve the minutes as presented.
Motion: Nancy Sporn
Second: Jean Boland
Ayes: Alexander, Baltimore, Boland, Cosgrove, M. Kyle, B. Kyle, Sporn
and Pierce
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Minutes of the November 13, 2007 Senior Advisory Commission
Page 1 of 4
OFFICIAL MINUTES
Approved by the Senior Advisory Commission 1/9/08
Agenda Item No. 4. Public Forum
Chairman Alexander opened Public Forum. Steve Polasek, Director of
Community Services, clarified the Public Forum agenda as the opportunity for
persons outside of the Senior Advisory Commission to address the board. No
other report was given at this time.
Agenda Item No. 5. Report: CARS (Cleta Pierce)
Cleta Pierce, CARS Vice Chairman, presented the CARS report for October
2007. Ms. Pierce reported a decrease of one-way trips. Steve Polasek, Director
of Community Services, requested from CARS a year-end summary of 2007 as
compared to 2006.
Agenda Item No. 6. Report: Southlake Senior Activities (Dorothy Cosgrove)
Ms. Cosgrove reported on upcoming events for the month of December,
specifically the "Deck the Halls" decorating party on Monday, November 26. She
also stated the need for more parking during events at the Senior Center.
Agenda Item No. 7. Report: Metroport Meals on Wheels (Darla Fowler)
Darla Fowler, Metroport Meals on Wheels Coordinator, reported there was an
increase in the number of participants at Tuesday's luncheons in October and
also an increase in volunteers due to Tom Thumb's volunteers. She also
reported there would not be a luncheon on Tuesday, November 18, 2007, due to
the Thanksgiving Holiday.
Agenda Item No. 8 Report: Facility Update (Steve Polasek)
Steve Polasek, Director of Community Services, reported the proposal for the
new facility would first go to the City Manager Office, then to City Council and
then Brinkley, Sergeant architectural firm would make a presentation to the
Senior Advisory Commission. To date, there is no time line for this proposal.
Agenda Item No.9A. Agreement with Call A Ride Southlake Inc.
A motion was made to accept the agreement with Call A Ride Southlake
(C.A.R.S.).
Motion: Jean Boland
Second: Bill Kyle
Ayes: Alexander, Baltimore, Boland, Cosgrove, B. Kyle, M. Kyle, Pierce,
and Sporn
Nays: None
Minutes of the November 13, 2007 Senior Advisory Commission
Page 2 of 4
OFFICIAL MINUTES
Approved by the Senior Advisory Commission 1/9/08
Abstention: None
Vote: 8-0
Agenda Item No. 9B. Agreement with Metroport Meals on Wheels
A motion was made to accept the agreement with Metroport Meals on
Wheels.
Motion: Jean Boland
Second: Nancy Sporn
Ayes: Alexander, Baltimore, Boland, Cosgrove, B. Kyle, M. Kyle, Pierce,
and Sporn
Nays: None
Abstention: None
Vote: 8-0
Agenda Item No. 9C. Formation of Senior Center 10th Anniversary Ad Hoc
Committee
This item will be placed on the January regular meeting agenda to allow the
members to start planning the 10th Anniversary Celebration.
A motion was made that all Senior Advisory Commission members would
serve as the ad hoc committee for the Senior Center 10th anniversary
celebration.
Motion: Jeane Alexander
Second: Nancy Sporn
Ayes: Alexander, Baltimore, Boland, Cosgrove, B. Kyle, M. Kyle, Pierce,
and Sporn
Nays: None
Abstention: None
Vote: 8-0
Agenda Item No. 9D. Change of start time for Senior Advisory Commission
Meetings to 1:00 p.m.
A motion was made to change the start time for the Senior Advisory
Commission meetings to 1:00 p.m.
Motion: David Baltimore
Second: Cleta Pierce
Ayes: Alexander, Baltimore, Boland, Cosgrove, B. Kyle, M. Kyle, Pierce,
and Sporn
Nays: None
Abstention: None
Vote: 8-0
Minutes of the November 13, 2007 Senior Advisory Commission
Page 3 of 4
OFFICIAL MINUTES
Approved by the Senior Advisory Commission 1/9/08
Agenda Item No. 9. Adjournment
A motion was made to adjourn the meeting at 1:40 p.m.
Motion: Pierce
Second: Baltimore
Ayes: Alexander, Baltimore, Boland, Cosgrove, B. Kyle, M. Kyle, Pierce,
and Sporn
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
J
ane Alexan er, C it
i
Sta a olas k, Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE
OFFICE OF THE CITY SECRETARY.
Minutes of the November 13, 2007 Senior Advisory Commission
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