2010-03-09 SAC Meeting
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION: Tuesday, March 9, 2010
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTS/REPORTS:
A. Senior Services Coordinator Position Update
B. CARS Report
C. Southlake Senior Activities Report
D. Metroport Meals on Wheels Report
E. Facilities Update - Current & Future/New
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in
which event the item will be removed from the general order of business and
considered in its normal sequence.
3. Consent
A. Approval of the February 9, 2010 regular Senior Advisory
Commission meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Consider: No items this agenda
6. Discussion:
A. Steering Committee becoming a nonprofit 501(c)3 named
Southlake Senior Funding, Inc.
B. Starlight Ball Committee
C. Senior Center Operating Budget
Senior Advisory Commission
Meeting Date - March 9, 2010
Page 2of2
D. Facility Use Policy
E. Multipurpose Facility Feasibility Study
7. Other Items: No items this agenda
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on February 5, 2010 by 5:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
CY
Q-
Lori Payne, T C
City Secretary
ae
If you plan to attend this public m~etirlg and h e a disability that requires special needs, please
advise the City Secretary 48 hours in,advagv& at 817.748.8016 reasonable accommodations will
be made to assist you.
OFFICIAL MINUTES
Approved by the Senior Activities Commission 4/13/10
1 Senior Advisory Commission Meeting:
2 March 9, 2010
3
4 LOCATION: Southlake Senior Activities Center
5 307 Parkwood Dr
6 Southlake, Texas
7
8 Members Present: David Baltimore, Chair; Pat Burnett, Charlie Boyd, Jean Boland,
9 Marge Kyle, and Nancy Sporn, Secretary
10
11 Board Members Absent: Dick McCauley, Vice Chair; and Craig Hayes
12
13 Staff Members Present: Chris Tribble, Director of Community Services; Kari Happold,
14 Deputy Director of Community Services
15
16 Guests: Carolyn Morris, City Council member
17
18 REGULAR SESSION
19
20 Agenda Item No. 1. Call to Order - The meeting was called to order by Chairman
21 Baltimore at 1:00 p.m.
22
23 REPORTS
24
25 Agenda Item No. 2. Administrative Comments
26
27 A. Senior Services Coordinator Position Update - Deputy Director Happold
28 reviewed the progress of selecting a new senior services coordinator.
29 Questionnaires were sent to the final twelve candidates and the candidates
30 were narrowed to six and then three for interviews. Senior Advisory
31 Commission members Charlie Boyd, Marge Kyle, and Nancy Sporn will have
32 the opportunity to interview the final three candidates with city staff present.
33
34 B. CARS Report - No report was presented. A copy of the minutes from the last
35 board meeting was distributed.
36
37 C. Southlake Senior Activities Report Nancy Sporn reported on the following
38 activities: Valentines Day Luncheon was rescheduled and well attended; two
39 movies were shown during February; two movies will be shown in March.
40 Baylor presented a "Learn and Lecture" on Medicare supplements. AARP has
41 income tax preparation on Monday's. Bridge continues twice a week. There
42 was an instructor to teach Zumba the first Monday in March and Zoe
43 continues to teach the Thursday exercise class. Several suggestions were
44 offered. Deputy Director Happold will work on scheduling field trips. Director
45 Tribble will meet with the SAC regarding activities. A committee was formed
46 consisting of Marge Kyle, Pat Burnett, and Nancy Sporn.
47
Minutes of the March 9, 2010 Senior Activities Commission
Page 1 of 3
•a 'OFFICIAL MINUTES
Approved by the Senior Activities Commission 4/13/10
1 D. Metroport Meals on Wheels Report Darla Fowler provided reports for
2 January and February.
3
4 E. Facilities Update-Current and Future/New - Items discussed included: a
5 magnet board for name tags, curtains, room dividers, coat rack, tint on the
6 door, and lighting in the new addition. The outside items discussed were:
7 dismantling of the shed, a pergola, and a handrail from the parking lot, etc.
8
9 CONSENT AGENDA
10
11 Agenda Item No. 3A. Approval of the minutes from the regular Senior Advisory
12 Commission Meeting February 9 2010
13
14 A motion was made to recommend the approval of Item 3A.
15 Motion: Sporn
16 Second: Kyle
17 Ayes: Baltimore, Burnett, Boyd, Boland, Kyle and Sporn
18 Nays: None
19 Abstention: None
20 Vote: 6-0
21 Motion carried.
22
23 REGULAR AGENDA
24
25 Agenda Item No. 4. Public Forum - There were no items for this meeting.
26
27 Agenda Item No. 5A. Consider There were no items for this meeting.
28
29 Agenda Item No. 6A. Discussion: Steering Committee becoming a nonprofit 501(c)3
30 named Southlake Senior Funding Inc. - Chair Baltimore reported about the progress
31 being made on the 501(c)3. The committee is waiting to hear from the State Comptroller
32 Office in Austin and then will apply to the IRS for tax exempt status.
33
34 Agenda Item No. 6B. Discussion: Starlight Ball Committee - A date has been set of
35 April 10, 2010 for the Ball and a band has been secured.
36
37 Agenda Item No. 6C. Discussion: Senior Center Operating Budget - Director Tribble
38 reviewed the existing operating budget for the Senior Center.
39
40 Agenda Item No. 6D. Discussion: Facility Use Policy - SAC members were provided a
41 copy of the Facility Use Policy.
42
43 Agenda Item No. 6E. Discussion: Multipurpose Facility Feasibility Study - Director
44 Tribble discussed the Feasibility Study and the Stakeholder meetings held on March 2,
45 2010. SAC members Boland and Boyd presented many good ideas to staff. Several
46 options are being considered by the City which include the possible purchase and
47 renovation of Gateway Church, purchase of existing available space and the purchase
48 of property to construct of a new facility.
Minutes of the March 9, 2010 Senior Activities Commission
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4
OFFICIAL MINUTES
Approved by the Senior Activities Commission 4/13/10
1
2 Agenda Item No. 7. Other Items - There were no items for this meeting.
3
4 Agenda Item No. 8.Adiournment
5
6 A motion was made and unanimously approved to adjourn the meeting.
7 Motion: Boyd
8 Second: Burnett
9 Ayes: Baltimore, Boland, Boyd, Burnett, Kyle, and Sporn
10 Nays: None
11 Vote: 6-0
12 Mo ' ned.
13
14
15
16 al' o
17
1
19 Kari H p I Deputy Director, Community Services
20
21
22 A recording of this meeting may be requested in the Office of the City Secretary.
Minutes of the March 9, 2010 Senior Activities Commission
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