2001-12-18 SPDC Meeting
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING
December 18, 2001
LOCATION: Town Hall Council Chamber
1400 Main Street, Southlake, Texas
REGULAR SESSION 4:00 P.M. (prior to City Council meeting):
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation regarding
prospective gift.
3. Reconvene: Action necessary on items discussed in executive session
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development Corporation
Board and will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the general order
of business and considered in its normal sequence.
4. Consent:
A. Approval of the minutes for the regular SPDC meeting held November 26, 2001.
REGULAR AGENDA:
5. Consider:
A. Award of contract to Musco Sports Lighting for construction of sports lighting at Bob
Jones Park soccer fields and Carroll Intermediate School playing field.
6. PUBLIC FORUM.
7. Adjournment
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board
seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a
settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the
Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the
purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a
negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
December 18, 2001
MINUTES
Board Members Present: President Ralph Evans; Members: Tim O'Conner, Rex Potter, Bobby
Rawls, and Rick Stacy.
Board Members Absent: Tom Stephen and Tad Stephens
Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community
Services Steve Polasek, Park Planning and Construction Superintendent Ben Henry, City Manager's
Office Intern Ann Tillery, Assistant Finance Director Lynn Warren, and Executive Secretary Kim
Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ralph Evans at
4:00 p.m.
Agenda Item No. 2 and No. 3, Executive Session. No Executive Session was necessary
CONSENT AGENDA.
Agenda Item No. 4A. Approval of the meeting minutes for the regular SPDC meeting held
November 26, 2001.
Motion was made to approve the minutes of November 26, 2001 as presented.
Motion: Stacy
Second: O'Conner
Ayes: Evans, Potter, O'Conner, Rawls, Stacy
Nays: none
Approved: 5-0
Agenda Item No. 5A. Award of contract to Musco Sports Lighting for construction of sports
lighting at Bob Jones Park soccer fields and Carroll Intermediate School playing field
Community Services Director Kevin Hugman presented the contract to the Board. Mr. Hugman
explained that in order to expedite the construction of lighting staff used its membership with the Buy
Board. The Buy Board is a customized electronic purchasing system developed by the Texas Local
Government Purchasing cooperative to increase the purchasing power of government entities.
Construction includes 16 total poles at 70' high, and 30 foot candles - 4 poles for CIS and 12 for Bob
Jones Park soccer fields. Bob Jones Park will be equipped with "Control Link", a phone or Internet
based management software which allows remote access and tracking of the light system. Also
included with this contract will be the installation of a playground security light at Bob Jones Park.
Total cost for the project is $375,000, which includes a contingency of $3,448.35. Included in the
total cost is a warranty. Mr. Hugman explained that staff would recommend approval of the contract
SPDC Meeting Minutes, December 18, 2001, Page 1 of 2
subject to staff working out details of the warranty and payment issues with the City Attorney. Total
funds available for the project through the SPDC budget is $350,000.00. Staff has been in contact
with the Grapevine Southlake Soccer Association regarding their ability to make up the difference of
$25,000. Tony DeBruno, President of GSSA, has indicating their willingness to participate.
Mr. Hugman further explained that there have been plans for many years to light the three southern
soccer fields at Bob Jones Park, which was part of the Bob Jones Park Master Plan developed in 1997.
Up until now, only two practice fields have been used in that area.
Motion was made to approve awarding contract to Musco Sports Lighting in the amount of $375,000
subject to staff's review with the City Attorney concerning warranty and payment issues.
Motion: Stacy
Second: Rawls
Ayes: Evans, Potter, O'Conner, Rawls, Stacy
Nays: none
Approved: 5-0
Agenda Item No. 6. Public Forum.
Kelli Riley, President of Southlake Lacrosse Association, 208 Bob O'link Dr., Southlake, thanked the
Board for sending to the city council the monies and priority needed to begin the construction of
lighting on the Carroll Intermediate School field. She commented that they look forward to continuing
to work with staff on getting the needs for the Lacrosse Association program where it needs to be.
(See her letter dated 12/18/2001 attached to the minutes.)
Agenda Item No. 7. Adjournment.
Motion was made and carried to adjourn the meeting at 4:30 p.m.
Preside alph Evans
ATTEST:
',,,0~ .moo U • •H •••~F
•
•
o ,mss
Kim bush
Executive Secretary
SPDC Meeting Minutes, December 18, 2001, Page 2 of 2