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2001-08-20 SPDC Meeting City of Southlake, Texas SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING August 20, 2001 LOCATION: Town Hall Council Chamber 1400 Main Street, Southlake, Texas REGULAR SESSION 6:00 P.M.: 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real property, and/or Section 551.073, deliberation regarding prospective gift. 3. Reconvene: Action necessary on items discussed in executive session. 4. PUBLIC FORUM CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Parks Development Corporation Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 5. Consent: A. Approval of the minutes for the regular SPDC meeting held July 17, and the Special SPDC meeting held July 23, 2001. REGULAR AGENDA: 6. Consider: A. SPDC FY 2001-02 annual operating budget. Public Hearing. 7. Discussion: A. 5-Year Capital Improvement Plan and FY 2001-02 Capital Projects budget. B. Sales Tax Report C. Project Status Report SPDC Meeting August 20, 2001 Page 2 8. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main Street, on Friday, August 17, 2001, 6:00 p.m. pursuant to the Texas Government Code, Chapter 55 L 0 C,Ogg* 4JF • •;c~` = = of ' i J. andra L. LeGrand 00 City Secretary - **~i,~~,,,`,,,• If you plan to attend this meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be made to assist you. SPDC Meeting August 20, 2001 Page Z 3 EXECUTIVE SESSION Southlake Parks Development Corporation Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION. SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING August 20, 2001 MINUTES Board Members Present: Vice President Rex Potter; Members: Bobby Rawls, Rick Stacy, Tom Stephen, and Tad Stephens. Board Members Absent: President Ralph Evans, Member Tim O'Conner Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community Services Steve Polasek, Parks Senior Planner Chris Carpenter, Finance Director Sharen Elam, and Executive Secretary Kim Bush. Audio Note: There is not a complete recording of this meeting due to equipment malfunction (the only participants heard on the CD are Vice President Potter and Board member Stacy). Agenda Item No. 1, Call to order. The meeting was called to order by Vice President Rex Potter at 6:00 p.m. Agenda Item No. 2, Executive Session. No executive session was necessary. Agenda Item No. 4. Public Forum. There were no comments from the audience during the Public Forum. CONSENT AGENDA. Agenda Item No. 5A. Approval of the minutes for the regular SPDC meeting held July 17 and the Special SPDC meeting held July 23, 2001. Motion was made to approve the minutes of the regular SPDC meeting held July 17 and the Special SPDC meeting held July 23, 2001. Motion: Stacy Second: Rawls Ayes: Potter, Stacy, Stephen, Rawls Nays: none Abstained: Stephens Approved: 4-0-1 Agenda Item No. 6A. SPDC FY 2001-02 Annual Operating Budget. Finance Director Sharen Elam explained that there were no new requests in the budget. She said that the proposed operating budget provides for the continuation funding of the park maintenance workers and the park planning and construction superintendent and annual debt service payment. Ms. Elam SPDC MEETING MINUTES, AUGUST 20, 2001, PAGE 1 OF 3 further clarified that the proposed budget includes a 5 % salary increase (within the pay plan for step increases). There were no comments during the public hearing. Motion was made to approve the SPDC FY 2001-02 annual operating budget as presented. Motion: Stacy Second: Stephen Ayes: Potter, Stacy, Stephen, Stephens, Rawls Nays: none Approved: 5-0 Agenda Item No. 7A. 5-Year Capital Improvement Plan (CIP) and FY 2001-02 Capital Projects budget. Community Services Director Kevin Hugman explained that the informal ranking that was discussed at the last meeting has been applied to the spreadsheet for the proposed CIP 2002 - 2006. He further commented that the FY 2001-02 Capital Projects budget includes: (1) increase for matching funds to $200,000 - this was in the expenditure line item, but offset with $100,000 in revenue tobetter show financially what occurs; (2) girls softball complex includes $700,000 for improvements and $400,000 was moved to land acquisition; (3) changes to recreation center planning and construction costs to reflect previous SPDC direction; (4) staff will look into renovating Tucker house for nature center; (5) $150,000 allocated for neighborhood park development - either for one park or several depending on SPDC direction. Public Hearing: Kelli Riley, President, Southlake Carroll Lacrosse Assoc., was present to ask the Board to keep in mind the needs of the Lacrosse Association. She commented that she would like to see $150,000 allocated out of the SPDC budget to fund lights at the Carroll Intermediate School football field. She stated that several CISD students were in the audience to show their support for lacrosse. The following students spoke in support of the sport and how much it has meant to them: • Andrew Perez - developed a lacrosse Web site • Chase Smith - looking at receiving a scholarship for playing lacrosse • Scott Smetko - looking at the opportunity to play at Harvard • Patrick Humes - plays at Durham and hopes to have an opportunity to continue in college. His brothers are looking at playing for Notre Dame. Karen Davis stated that she recently moved to Southlake and as a single mother had concerns about her high school son being able to adjust to a new school. However, she commented that he became involved with lacrosse and she stated that it was an "answer to her prayers" for herself and her son. Judy Spaeth, 1218 Sarah Park Trail, asked the Board to consider purchasing land from Aventerra contiguous to the property the City purchased from Metro Pool Company on Continental Boulevard and East Haven. She stated that she understood the City also had planned to purchase the individual mobile home lots and the Aventerra property and then develop all the property as a park. Ms. Spaeth SPDC MEETING MINUTES, AUGUST 20, 2001, PAGE 2 OF 3 commented that Aventerra is no longer developing in this phase of Timarron and there are no park facilities in this area - she believes one is badly needed. There were no other comments from the audience during Public Hearing. Community Services Director Kevin Hugman commented that staff is looking into the possibility of providing playing fields at Texas School of Baseball. He also commented that staff might be able to work around the girls' softball schedule once the fields are ready for play. Board member Stacy stated that before making a $150,000 investment to light the CISD old high school field, he would want to see at least a 5-year agreement with CISD for use of the field. Director Hugman commented that it would be possible to install lights that could be removed and used somewhere else. Board members Stacy and Rawls suggested that the funds set aside for the nature center be reduced from $100,000 to $5,000 - $10,000 and use the remainder for providing lights for a lacrosse field. Board member Potter commented that he would rather see the money for lacrosse come out of land acquisition. Mr. Stacy suggested that volunteers could help build something for the nature center as volunteers did for the renovation of the senior center. The Board suggested staff research funding for the lighting and alternatives for the nature center and bring back for Board consideration. Board member Stacy commented that he remembers discussing the use of the Metro Pool site as a neighborhood park, but property owners of the individually owned lots were asking too much to sale. He suggested that he and other Board members meet with Aventerra concerning the lots they owned. Director Hugman commented that staff would address the suggestions made tonight and bring the Capital Projects budget back for consideration at the next meeting. Agenda Item No. 7B, Sales Tax Report and Item No. 7C, Project Status Report. There were no comments or questions of concern regarding the reports. Agenda Item No. 8. Adjournment. Motion was made and carried to adjourn the meeting at 7:20 p.m. 4za?~~ Vice President Rex Potter ATTEST: ~OVTH O •O: Chi ~ In Kid Bush Executive Secretary SPDC MEETING MINUTES, AUGUST 20, 2001, PAGE 3 OF 3