2001-07-17 SPDC Meeting
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING:
Tuesday, July 17, 2001
4:30 p.m.
LOCATION: Town Hall Council Chamber
1400 Main Street, Southlake, Texas
REGULAR SESSION 4:30 P.M.: (prior to City Council meeting)
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation regarding
prospective gift.
3. Reconvene: Action necessary on items discussed in executive session
4. PUBLIC FORUM
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development Corporation
Board and will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the general order
of business and considered in its normal sequence.
5. Consent:
A. Resolution No. 01-04 SPDC, authorizing the issuance of "Southlake Parks Development
Corporation Sales Tax Revenue Bonds, Series 2001"; pledging certain "Pledged
Revenues" of the Corporation, including "Gross Sales Tax Revenues," to the payment of
the principal of and interest on said Bonds and enacting other provisions incident and
related to the issuance, payment, security and delivery of said bonds, including the
approval and execution of a Paying Agent/Registrar Agreement, a Purchase Contract and
a Financing/Use Agreement with the City and the approval and distribution of an Official
Statement, and resolving other matters incident and related to the issuance and sales of the
Bonds. PUBLIC HEARING
REGULAR AGENDA:
6. Consider:
A. Purchase of approximately 16 acres of land in Southeast section of City for future park
needs. PUBLIC HEARING
B. Authorizing Application for a Texas Recreation and Parks Account Program (TRPA)
Indoor Recreation Grant from the Texas Parks and Wildlife Department. PUBLIC
HEARING.
7. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, on Friday, July 13, at 6:QQ p.m. pursuant to the Texas Government Code, Chapter 551.
Of- so
v~• •.ly:
•
Sandra L. LeGrand '
City Secretary
If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made
to assist you.
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of
the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
July 17, 2001
MINUTES
Board Members Present: President Ralph Evans; Members: Tim O'Conner, Rex Potter, Bobby
Rawls, Rick Stacy, Tom Stephen, and Tad Stephens.
Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community
Services Steve Polasek, Finance Director Sharen Elam, and Executive Secretary Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ralph Evans at
4:40 p.m.
Agenda Item No. 2, Executive Session.
President Evans announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, consultation with
attorney, 551.072, deliberation regarding real property, and/or 551.073 deliberation regarding
prospective gift. Executive Sessions may be held at any time during the meeting that a need arises.
SPDC adjourned for Executive Session at 4:42 p.m.
SPDC returned to open session at 5:00 p.m.
Agenda Item No. 3. Reconvene.
Motion was made (and amended) to direct staff to proceed with purchase of two tracts of property
located in the southeast portion of the city for park purposes for a price not to exceed $2.2 million and
further stipulating that the seller agrees to pay realtor commissions, seller agrees to issue City a credit
of $30,000 in deposit fees collected from current Lessee, lease payments to be pro-rated to City
dependent on closing date, and the purchase of the two tracts is dependent upon the purchase of the
other.
Motion: Potter
Second: Stacy
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens
Nays: none
Approved: 7-0
Agenda Item No. 4. Public Forum.
Mr. Walter, 907 Westminster Way. Commented that he is in favor of the City purchasing the
property for park purposes but he has some concerns about the ballfield lights. He stated that he
would prefer that the lights not be on any longer than 10:00 - 10:30 p.m.
SPDC Meeting Minutes, July 17, 2001, Page 1 of 3
Community Services Director Kevin Hugman commented that the same regulations at the other
ballfields will apply on this property as well. He stated that currently lights are required to be off by
10:30 p.m., Sunday - Thursday and 11:30 p.m., Friday and Saturday.
CONSENT AGENDA.
Agenda Item No. 5A was moved to 6C because the item requires a public hearing.
REGULAR SESSION.
Agenda Item No. 6A. Purchase of 16 acres of property for park purposes This item was discussed in
executive session and voted on in open session --see Agenda Item No. 3 above.
Agenda Item No. 6B. Authorizing Application for a Texas Recretion and Parks Account Program
(TRPA) Indoor Recreation Grant from the Texas Parks and Wildlife Department Public Hearing
Deputy Director of Community Services Steve Polasek explained to the Board that staff was
submitting an application to TPWD for a matching funds grant of up to $750,000 for a recreation
center to be located on the Timarron/Richards tract. The application deadline is July 31, 2001. Mr.
Polasek explained that the Park Board approved the item at its meeting on July 16 and City Council
will consider this item at its regular meeting later tonight.
The Board discussed ways in which the components of the proposed recreation center could be
reduced. The Board suggested that the administrative offices be cut and the gym be reduced in size.
Board member Potter also asked that staff look at relocating the parking area to the corner in order to
accommodate some of the needs of the school on Byron Nelson Parkway. Director Hugman
commented that staff was looking at using that area as a buffer to the residents.
There were no comments from the audience during the public hearing.
Motion was made to reduce the size of the recreation center to a maximum of 27,000 square feet at a
construction cost not to exceed $4.1 million and proceed with submitting an application to Texas Parks
and Wildlife for a matching grant of $750,000.
Motion: Stephen
Second: Potter
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens
Nays: none
Approved: 7-0
Agenda Item No. 6C. Resolution No. 01-04 SPDC, authorizing the issuance of "Southlake Parks
Development Corporation Sales Tax Revenue Bonds, Series 2001"; pledging certain "Pledged
Revenues" of the Corporation, including "Gross Sales Tax Revenues," to the payment of the principal
of and interest on said Bonds and enacting other provisions incident and related to the issuance,
payment, security and deliver of said bonds, including the approval and execution of a Pa ing
Agent/Registrar Agreement, a Purchase Contract and a Financing/Use Agreement with the City and
SPDC Meeting Minutes, July 17, 2001, Page 2 of 3
the approval and distribution of an Official Statement, and resolving other matters incident and related
to the issuance and sales of the Bonds. Public Hearing.
Finance Director Sharen Elam commented that approval of this resolution is the final step in the
process to issue sales tax revenue bonds for the purpose of purchasing land.
There were no comments from the audience during the public hearing.
Motion was made to approve Resolution No. 01-04 SPDC.
Motion: Stacy
Second: Potter
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens
Nays: none
Approved: 7-0
Agenda Item No. 7. Adjournment.
Motion was made and carried to adjourn the meeting at 6:00 p.m.
President Ralph vans
ATTEST:
'411'm &Z V
i Bush
E cutive Secretary
SPDC Meeting Minutes, July 17, 2001, Page 3 of 3