2001-06-19 SPDC Meeting
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION: Tuesday, June 19, 2001
LOCATION: Town Hall Council Chamber
1400 Main Street, Southlake, Texas
REGULAR SESSION 4:30 P.M.: (prior to City Council meeting)
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation regarding
prospective gift.
3. Reconvene: Action necessary on items discussed in executive session
4. PUBLIC FORUM
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development Corporation
Board and will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the general order
of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes for the regular SPDC meeting held April 23, 2001 and the
Special SPDC meeting held on May 15, 2001.
REGULAR AGENDA:
6. Consider:
A. Election of Officers
B. Award of bid to Keck and Company for construction of restroom No. 2 and pump house,
and Alternates #1, #2 and #3 for water intake structure, piping and wet well at Bob Jones
Park.
7. Discussion:
A. Sales Tax Report
B. Project Status Report
SPDC Meeting
June 19, 2001
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8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, on Friday, June 15, 2001, 6:00p.m. pursuant to the Texas Government Code, Chapter
551. "",,,,11111,,,,
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Sandra L. LeGrand ••••••••Sd'~'~.•~
City Secretary
If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be made to
assist you,
SOUTELAKE PARKS DEVELOPMENT CORPORATION MEETING
June 19, 2001
MINUTES
Board Members Present: Vice President Rex Potter; Members: W. Ralph Evans, Tim O'Connor,
Bobby Rawls, Rick Stacy, Tom Stephen, and Tad Stephens.
Staff Present: Director of Community Services Kevin Hugman, Finance Director Sharen Elam, Parks
Planning and Construction Superintendent Ben Henry and Executive Secretary Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by Vice President Rex Potter
at 4:30 p.m.
Agenda Item No. 2, Executive Session.
Vice President Potter announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071, consultation with
attorney, Section 551.072, deliberation regarding real property, and/or Section 551.073 deliberation
regarding prospective gift. Executive Sessions may be held at any time during the meeting that a need
arises.
SPDC adjourned for Executive Session at 4:30 p.m.
SPDC returned to open session at 5:05 p.m.
Agenda Item No. 3. Reconvene.
Motion was made to direct staff to proceed with purchase of property as discussed in executive
session.
Motion: Evans
Second: Stephens
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens
Nays: none
Approved: 7-0
Agenda Item No. 4. Public Forum.
There were no comments from the audience during public forum.
CONSENT AGENDA.
Item No. 5A. Approval of the meeting minutes for the regular SPDC meeting held April 23,
2001 and the special SPDC meeting held on May 15, 2001.
SPDC MEETING MINUTES - JUNE 19, 2001
Page 1 of 4
Motion was made to approve the minutes of the regular SPDC meeting held on April 23, 2001 and
the special SPDC meeting held on May 15, 2001 as presented.
Motion: Stacy
Second: Evans
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens
Nays: none
Approved: 7-0
REGULAR AGENDA
Agenda Item No. 6A. Election of Officers.
Tad Stephens nominated Rex Potter for President.
Rick Stacy nominated W. Ralph Evans for President.
Ayes (Potter): Potter, Stephen, Stephens
Ayes (Evans): Evans, O'Conner, Rawls, Stacy
Approved (Evans): 4-3
Rick Stacy nominated Rex Potter for Vice President.
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens
Nays: none
Approved: 7-0
Tom Stephen nominated Bobby Rawls for Secretary.
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen, Stephens
Nays: none
Approved: 7-0
Agenda Item No. 611. Award of bid to Keck and Company for construction of restroom No. 2
and pump house and Alternates #1, #2, and #3 for water intake structure, piping and wet well at
Bob Jones Park.
Community Services Director Kevin Hugman informed the Board that the second restroom for Bob
Jones Park will be similar in design to the concession/restroom building currently under construction
and will incorporate the same stone fagade and metal roof design. The building also was designed so
that a concession area could be added in the future if necessary. Mr. Hugman stated that staff
previously approached the current general contractor, Botanical Technologies, regarding a change
order proposal for the second restroom building. Botanical Technologies submitted a proposal of
$292,306 which staff presented to SPDC at its May 15 meeting. The Board rejected the change order
at staff's recommendation and directed staff to bid out the project. Consequently two bids were
received, with the low bid being submitted by Keck and Company in the amount of $235,803. Staff
recommended that the Board include three add alternates totaling $15,332 for installation of the water
intake structure, piping, and wet well, plus $12,556 for a 5% project contingency for a total project
bid amount of $263,691.
SPDC MEETING MINUTES - JUNE 19, 2001
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Board member Stephens informed staff that he was not comfortable spending money to construct a
second restroom at Bob Jones Park when it might affect construction of the softball complex.
President Evans stated that he believed both the second restroom at Bob Jones Park and the softball
complex needed to be done and asked whether or not both could be funded. Director of Community
Services Kevin Hugman stated that a question came up previously as to whether or not the softball
complex would be built at Bicentennial Park and whether or not we would need to shift funds from
Bob Jones Park for the complex at Bicentennial Park above the $1.1 million that was originally
budgeted. However, based on the direction staff has been directed to proceed with regarding the
purchase of additional property and facilities, he does not believe there will be a concern. He also
commented that the second restroom is badly needed at Bob Jones Park. Board member Stephens
commented that because of the high estimate for building the softball complex, he would feel more
comfortable making a decision if there was a more formal analysis on what it would actually cost to
construct the complex. He did not want to approve a second restroom if it meant delaying the softball
complex. Board member Potter commented that he understood that the manner in which we were
looking at proceeding with the issuance of the bonds would help with what we are trying to
accomplish with providing a softball complex and he felt more comfortable that both projects could be
funded.
Motion was made to award bid to Keck and Company in the amount of $235,803 for construction of
Bob Jones park second restroom and pump house building and also award alternate #1, #2, and #3 in
the amount of $15,332 and a 5% project contingency of $12,556 for a total project amount not to
exceed $263,691.
Motion: Stacy
Second: Stephen
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen
Nays: Stephens
Approved: 6-1
Agenda Item No. 7A. Sales Tax Report.
Finance Director Sharen Elam was available to answer questions for the Board. She stated that the
sales tax collections were approximately 19.3 % over last year's collection at this time.
Agenda Item No. 7B. Project Status Report.
Director Hugman was available to answer questions for the Board. Board member Potter asked staff
to provide information on where we are with SPDC projects including the total cost or the cost-to-date
for those projects. Mr. Hugman stated that staff is currently working on evaluating all projects and
will be working with Finance Director Sharen Elam over the next couple of weeks to reconcile the
cost for each project. He stated that the information would be provided to the Board at the upcoming
CIP meeting in July. Board member Stacy commented that he hoped staff and the Board would
address funding improvements to some of the neighborhood parks, such as Noble Oaks. He would
like to see these turned into useable areas.
Board member Stephens asked about the status of the irrigation audit for Bicentennial Park. Parks
Planning and Construction Superintendent Ben Henry stated that the audit would determine the
SPDC MEETING MINUTES - JUNE 19, 2001
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required irrigation flow to meet the needs of the park at buildout, but the current Paluxy well is
providing adequate supply. He commented that we have a second well to the Trinity now, but the
pump needs to be replaced. We are waiting on the results of the audit to determine the proper size
pump needed for that well.
Agenda Item No. 14. Adjournment.
Motion was made and carried to adjourn the meeting at 5:30 p.m.
President Ralp Evans
ATTEST:
Kim ush
Exe utive Secretary
City Manager's Office
SPDC MEETING MINUTES - JUNE 19, 2001
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