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2002-10-15 SPDC Meeting City of Southlake, Texas SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING October 15, 2002 LOCATION: Town Hall Council Chamber 1400 Main Street, Southlake, Texas REGULAR SESSION 4:30 P.M.: 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real property, and/or Section 551.073, deliberation regarding prospective gift. 3. Reconvene: Action necessary on items discussed in executive session 4. PUBLIC FORUM 5. ADMINISTRATIVE COMMENTS CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Parks Development Corporation Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 6. Consent: A. Approval of the minutes for the regular SPDC meeting held September 24, 2002. B. Reject bids for neighborhood park entry signage. REGULAR AGENDA: 7. Consider: A. Matching funds request in the amount of $50,000 for the development of a Liberty Garden at Bicentennial Park. PUBLIC HEARING. B. Supporting City Council Resolution No. 02-066, for City participation in local match for the "Safe Route to School" grant program, and authorizing use of SPDC funds as City match. PUBLIC HEARING. SPDC Board Meeting October 15, 2002 Page 2 8. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main Street, on Friday, October 11, 2002 at 5:00 p.m. pursuant to the Texas Government Code, Chapter 551. 00 0.4 e • z • • Lori A. Farwell :v City Secretary If you plan to attend this meeting and have ~a~disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 481-1490, and reasonable accommodations will be made to assist you. EXECUTIVE SESSION Southlake Parks Development Corporation Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION. SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING October 15, 2002 MINUTES Board Members Present: President W. Ralph Evans; Members: Tim O'Conner, Rex Potter (5:15), Bobby Rawls, Rick Stacy, Tom Stephen, and Dorothy Wood. Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community Services Steve Polasek, Senior Planner Chris Carpenter, and Deputy City Secretary Tara Brooks. Agenda Item No. 1, Call to order. The meeting was called to order by President Evans at 4:36 p.m. Agenda Item No. 2, Executive Session/Reconvene. No executive session was necessary. Agenda Item No. 4. Public Forum. No one stepped forward to speak. Agenda Item No. 5. Administrative Comments. Community Services Director Kevin Hugman stated that there were no comments. CONSENT AGENDA: Agenda Item No. 6A. Approval of the minutes for the regular SPDC meeting held September 24, 2002. Agenda Item No. 6B. Reiect bids for neighborhood park entry signage. Motion was made to approve the minutes of the SPDC meeting held September 24, 2002 as presented, and reject the bids for park entry signage. Motion: Stacy Second: Stephen Ayes: Rawls, Wood, O'Conner, Stacy, Stephen, Evans Nays: none Approved: 6-0 REGULAR AGENDA: Agenda Item No 7A Matching funds request in the amount of $50,000 for the development of a Liberty Garden. Community Services Director Kevin Hugman stated the Liberty Garden Committee is requesting matching funds of $50,000 for the development of a Liberty Garden in Bicentennial Park. He also stated that the Park Board recommended approval of the matching funds request, 5-0 with one abstention, at their meeting on October 14, 2002. Page 1 of 3 Liz Durham, Liberty Garden Committee and Southlake Garden Club, presented this item to the Board. She also introduced Wendy Carlucci, chair of the Liberty Garden Committee and representative from the American Airlines Flight Attendants, and Stephanie Tallon. Ms. Durham went over the features of the plan for the garden. Ms. Carlucci stated the Master Gardeners in this area are looking for a project. The proposed pavilion would allow them a place to hold lectures and a garden to maintain. The Master Gardeners will require a schedule and lengthy report on the maintenance. Thereby guaranteeing the continual upkeep of the park. Board Member O'Conner asked what they would do first. Ms. Durham said they need $180,000 to get a blanket contract in order to get specification drawings done. They are not sure that $50,000 in matching funds will be enough. It is possible that it could also be too much. Board Member Stephen expressed concern about the numbers being only estimates and wishes they were more certain about how much money they currently have and how much they need. Ms. Durham stated that until the specifications are drawn they can not give an exact total. All the numbers now are best guess estimates. They would rather do it all at once, and not phase the plan. The board and the applicants discussed various funding options. Director Hugman stated that the funds could come from the Coca-Cola concession funds which staff plans on presenting at the next City Council meeting. President Evans opened the public hearing at 5:29. No one came forward to speak. President Evans closed the public hearing at 5:30. The board agreed not to take any action on this item at this time to allow the applicants and the staff to explore other options. Agenda Item No. 7B. Supporting City Council Resolution No 02-066, for City participation in local match for the "Safe Route to School" grant program, and authorizing use of the SPDC funds as City Match. Director Hugman presented this item to the board. This program would construct trails and sidewalks that would aid children in getting to schools. Staff has focused on three areas. The portion by Timarron has already been included in the SPDC CIP fund for $31,000. The three trails staff is purposing would total a little over $100,000. The local matching amount will be 20%. This program will be presented to the CISD School Board at their next meeting. If the school district and the city equally participate the city's cost will be about $10,000 - $15,000, which is less than what is budget for the one trail at Timarron. President Evans opened the public hearing at 5:33. Page 2 of 3 No one in the audience came forward to speak. President Evans closed the public hearing at 5:33. Motion was made to approve Resolution 02-066 for the "Safe Route to School" grant program. Motion: Rawls Second: Stephen Ayes: Rawls, Wood, O'Conner, Stacy, Stephen, Potter, Evans Nays: none Approved: 7-0 Agenda Item No. 8. Adjournment. Motion was made and carried to adjourn the meeting at 5:34 p.m. President W. 141ph Evans ATTEST: uwAwL Tara Brooks Deputy City Secretary Page 3 of 3