2002-09-17 SPDC Meeting
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING
September 17, 2002
LOCATION: Town Hall Council Chamber
1400 Main Street, Southlake, Texas
REGULAR SESSION 4:30 P.M. (Prior to City Council Meeting):
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation regarding
prospective gift.
3. Reconvene: Action necessary on items discussed in executive session
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development Corporation
Board and will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the general order
of business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes for the regular SPDC meeting held July 15, 2002.
REGULAR AGENDA:
7. Consider:
A. Matching funds request from Grapevine Southlake Soccer Association for additional Soccer
goals at Bob Jones Park, in the amount of $2,000. PUBLIC HEARING
B. Matching funds request from Southlake Baseball Association for the creation of a new field
at Bicentennial Park in the amount of $12,550. PUBLIC HEARING.
C. Matching funds request from Southlake Baseball Association for improvements to
Bicentennial Park field #8 outfield in the amount of $17,390. PUBLIC HEARING.
D. Approval of FY2002-03 SPDC Operating Budget. PUBLIC HEARING
SPDC Board Meeting
September 17, 2002
Page 2
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, on Friday, September 13, 2002, at 5:00 p.m. pursuant to the Texas Government Code,
Chapter 551.
0 J*
Kim Bush = r ~ "
Ac mg City Secretary
'i *
If you plan to attend this meeting ana'V ve a disability that requires special needs, please advise the
City Secretary's Office 48 hours in advance at 481-1490, and reasonable accommodations will be
made to assist you.
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board
seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a
settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the
Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the
purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a
negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
September 17, 2002
MINUTES
Board Members Present: President Ralph Evans; Members: Tim O'Conner, Rex Potter (4:45), Bobby
Rawls, Rick Stacy, and Tom Stephen.
Board Members Absent: Dorothy Wood
Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community
Services Steve Polasek, Finance Director Sharen Elam, and Secretary to the City Manager Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ralph Evans at 4:38
p.m.
Agenda Item No. 2 and 3, Executive Session/Reconvene. No executive session was necessary.
Agenda Item No. 4. Public Forum.
Peter Gaal, 223 Timberlake Way. President of the Grapevine/Southlake Soccer Association. Mr. Gaal
presented to the City, on behalf of GSSA, a check in the amount of $12,000 to be used for lighting at
Bob Jones Park. He also reported to the Board that there are approximately 2200 kids participating in
the GSSA with approximately 60% of those being Southlake residents. Mr. Gaal expressed thanks to
city staff and thanked them for a good working relationship. The only issue the association has is that
the concession stand has still not been rebuilt since the fire.
Agenda Item No. 5. Administrative Comments. Director Hugman reminded the Board about the
Sept. 24 meeting at which time the Board will be considering the SPDC Five-Year CIP budget.
CONSENT AGENDA.
Item No. 6A. Approval of the minutes for the regular SPDC meeting held July 15, 2002.
Motion was made to approve the minutes as presented.
Motion: Stacy
Second: Rawls
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen
Nays: none
Approved: 6-0
REGULAR AGENDA.
Agenda Item No. 7A. Matching funds request from Grapevine Southlake Soccer Association for
additional Soccer goals at Bob Jones Park, in the amount of $2,000. Director Hugman stated that the
GSSA is requesting consideration of $2,000 in matching funds for the purchase of three additional sets
of soccer goals, to include nets and anchor pins, for use at Bob Jones Park. The proposed soccer goals
would serve the under six age group and are estimated to cost $4,000.
PAGE 1 OF 3
There were no comments from the audience.
Motion was made to approve the matching funds request from the Grapevine Southlake Soccer
Association for additional soccer goals at Bob Jones Park in the amount of $2,000.
Motion: Stacy
Second: O'Conner
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen
Nays: none
Approved: 6-0
Agenda Item No. 7B. Matching funds request from Southlake Baseball Association for the
creation of a new field at Bicentennial Park in the amount of $12,550. Director Hugman stated that
the new proposed baseball field #11 would serve the Shetland League for ages five and six. The project
would involve grading the site, adding topsoil, French drains, and sod. Irrigation, dugouts, fencing,
necessary retaining walls, and a shade canopy would also be included. Lights would not need to be
added as the existing fixtures were installed with the thought of placing a future field at this location and
thus have the ability to provide adequate lighting. The new field is expected to be ready for play by next
spring.
There were no comments from the audience.
Motion was made to approve the matching funds request from the Southlake Baseball Association for
the creation of a new field at bicentennial Park in the amount of $12,550.
Motion: Rawls
Second: Potter
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen
Nays: none
Approved: 6-0
Agenda Item No. 7C. Matching funds request from Southlake Baseball Association for
improvements to Bicentennial Park Field #8 outfield in the amount of $17,390 Director Hugman
stated that using a recent matching funds grant, SBA along with the City, funded the re-grading of the
infields, installation of new sod, and irrigation modifications to fields #4 through #10. During the
process of establishing the grades on the ballfields, it was discovered that the outfield on field #8 was
extremely flat and in some areas would force water back on to the infields. The work being proposed
with this request would entail cutting the outfield and removing approximately 2,000 square yards of
soil, modifying the effected irrigation system, removing and reinstalling the fencing to grade, and re-
sodding the outfield. Director Hugman also commented that under ground drainage pipe would be
installed.
There were no comments from the audience.
Motion was made to approve the matching funds request from the Southlake Baseball Association for
improvements to Bicentennial Park field #8 outfield in the amount of $17,390.
Motion: Rawls
Second: Potter
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen
PAGE 2 OF 3
Nays: none
Approved: 6-0
Agenda Item No. 7D. Approval of FY2002-03 SPDC Operating Budget Director Hugman stated
that the operating budget reflects projected revenues from sales tax and interest income of $2,256,240
and expenditures of $304,282 for operations and $1,708,910 for debt service. Other than the transfer out
expenditure for debt services the operating budget includes salaries for two crew leaders, six
maintenance workers and four temporary maintenance workers. The only change in the operating cost
is the elimination of the park panning/construction supervisor position.
There were no comments from the audience.
Motion was made to approve the FY2002-03 SPDC Operating Budget as presented.
Motion: Stephen
Second: Potter
Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen
Nays: none
Approved: 6-0
Agenda Item No. 8. Adjournment.
Motion was made and carried to adjourn the meeting at 5:00 p.m.
President Ralph vans
ATTEST:
Ki Bush
Sec etary to the City Manager
PAGE 3 OF 3