2002-02-19 SPDC Meeting
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING
February 19, 2002
LOCATION: Town Hall Council Chamber
1400 Main Street, Southlake, Texas
REGULAR SESSION 5:00 P.M. (prior to City Council meeting):
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation regarding
prospective gift.
3. Reconvene: Action necessary on items discussed in executive session
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS
A. Resignation of Board member Tad Stephens
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development Corporation
Board and will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the general order
of business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes for the regular SPDC meeting held on January 22, 2002.
REGULAR AGENDA:
7. Consider:
A. Approval of matching funds request from Grapevine-Southlake Soccer Association for
soccer goals at Bob Jones Park. Public Hearing.
B. Approval of Neighborhood Parks Improvement Plan funding priorities.
SPDC Agenda
February 19, 2002
Page 2
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, on Friday, February 15, 2002, 6:00 p.m. pursuant to the Texas Government Code,
Chapter 551.
90U Ty
••••......••Cq
O
%
Kim ush r
R
•
I ,
Acting City Secretary , c~~0e,
If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary's Office 48 hours in advance at 481-1490, and reasonable accommodations will be
made to assist you.
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board
seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a
settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the
Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the
purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a
negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORTATION MEETING
February 19, 2002
MINUTES
Board Members Present: President Ralph Evans; Members: Tim O'Conner, Rex
Potter, Bobby Rawls, and Rick Stacy
Board Members Absent: Tom Stephen
Staff Present: Director of Community Services Kevin Hugman, Finance Director Sharen
Elam, and Executive Secretary Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ralph
Evans at 5:00 p.m.
Agenda Item No. 2. Executive Session President Ralph Evans announced that the
Board would be going into Executive Session pursuant to the Open Meetings Act,
Chapter 551 of the Texas Government Code, Section 551.072, deliberation regarding real
property. The SPDC Board adjourned for Executive Session at 5:00 p.m.
Agenda Item No. 3. Reconvene SPDC Board reconvened at 5:14 p.m. There was no
action necessary as a result of the Executive Session.
Agenda Item No. 4, Public Forum There were no comments from the audience during
the Public Forum.
Agenda Item No. 5A. Administrative Comments Community Services Director Kevin
Hugman announced that Board member Tad Stephens resigned his position on SPDC due
to his impending move from Southlake.
CONSENT AGENDA.
Agenda Item No. 6A. Approval of the minutes for the regular SPDC meeting held
on January 22, 2002.
Motion was made to approve the minutes for the regular SPDC meeting held on January
22, 2002, as presented.
Motion: Potter
Second: O'Conner
Ayes: Evans, O'Conner, Potter, Stacy
Nays: None
Abstained: Rawls
Approved: 4-0-1
SPDC Meeting Minutes, February 19, 2002, Page 1 of 3
REGULAR AGENDA.
Agenda Item No. 7A, Approval of matching funds request form Grapevine
Southlake Soccer Association for soccer oals at Bob Jones Park. Public Hearin 2.
Community Services Director Kevin Hugman commented that GSSA has requested
additional goals for Bob Jones park to serve the under-5 age group. They have offered to
contribute half the cost and seek SPDC matching grant funds in the amount of $1,000 for
the goals. The Parks Board recommended approval 6-0 at its February 11, 2002 meeting.
There were no comments from the audience during the Public Hearing.
Motion was made to approve matching funds for soccer goals at Bob Jones Park in the
amount of $1,000.
Motion: Stacy
Second: Potter
Ayes: Evans, O'Conner, Potter, Rawls, Stacy
Nays: none
Approved: 5-0
Agenda Item No. 7B. Approval of Neighborhood Parks Improvement Plan funding
priorities. Community Services Director Kevin Hugman commented that staff has
identified two major components that they feel would be the maximum gain for the
available funding for neighborhood parks improvement budget line item - signage
(estimated cost $35,000) and irrigation (estimated cost $70,000). The Parks Board
recommended approval at its February 11, 2002, meeting. Board member Stacy
suggested using the eagle scouts to help with the project. Mr. Hugman commented that
staff would be looking at several options.
Motion was made to approve funding the Neighborhood Parks Improvement Plan as
presented.
Motion: Potter
Second: Rawls
Ayes: Evans, O'Conner, Potter, Rawls, Stacy
Nays: none
Approved: 5-0
Agenda Item No. 7. Adjournment
Prior to adjournment, a discussion was held on the availability of fields for the Lacrosse
Association. Community Services Director Kevin Hugman explained that staff is
working on options for playing and practice fields for all associations. He commented
that the fields at CISD (Dove and Carroll) should be completed in three weeks,
depending on issues with the electric company and delivery of the transformers. Mr.
Hugman also explained that up until the start of softball season, the Lacrosse Association
was using all three available fields at the Southlake Softball Complex, and that even after
Girls Softball began using the complex for practices, Lacrosse has the use of two fields -
SPDC Meeting Minutes, February 19, 2002, Page 2 of 3
the large field and medium size field. Softball will only be using the smallest of the three
fields.
There being no further business to discuss, motion was made and carried to adjourn the
meeting at 5:26 p.m.
President Ra h Evans
ATTEST:
Kim ush
Ex utive Secretary
SPDC Meeting Minutes, February 19, 2002, Page 3 of 3