2003-02-18 SPDC Meeting
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING
February 18, 2003
LOCATION: Town Hall Council Chamber
1400 Main Street, Southlake, Texas
REGULAR SESSION 4:30 P.M.:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the
Texas Government Code, Section 551.071, consultation with attorney, Section
551.072, deliberation regarding real property, and/or Section 551.073,
deliberation regarding prospective gift.
3. Reconvene: Action necessary on items discussed in executive session
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS
A. Bob Jones Park Construction Update
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development
Corporation Board and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes for the regular SPDC meeting held September 17, 2002.
B. Approval of the minutes for the regular SPDC meeting held October 15, 2002.
REGULAR AGENDA:
7. Consider:
A. Approval to enter into an agreement with Dunkin, Sims, Stoffels, Inc. for the
design and engineering of the Bob Jones Park Softball facility improvements.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall,
1400 Main Street, on Friday, February 14 at 5:00 p.m. pursuant to the Texas Government Code,
Chapter 551. '%01,,,
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Lori A. Farwell =;v •
City Secretary
If you plan to attend this meeting and have a disability that requires special needs, please advise
the City Secretary's Office 48 hours in advance at 481-1490, and reasonable accommodations
will be made to assist you.
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the
duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary
Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
February 18, 2003
MINUTES
Board Members Present: President W. Ralph Evans; Members: Tim O'Conner, Rex Potter, Bobby
Rawls, Rick Stacy, Tom Stephen, and Dorothy Wood.
Board Members Absent: Rex Potter
Staff Present: Acting Director of Community Services Malcolm Jackson, Deputy Director of
Community Services Steve Polasek, Senior Planner Chris Carpenter, and Deputy City Secretary Tara
Brooks.
Agenda Item No. 1, Call to order. The meeting was called to order by President Evans at 4:33 p.m.
Agenda Item No. 2, Executive Session/Reconvene. No executive session was necessary.
Agenda Item No. 4. Public Forum.
No one stepped forward to speak.
Agenda Item No. 5. Administrative Comments.
Acting Community Services Director Malcolm Jackson presented an update to the Bob Jones
construction projects, and praised the work that Intercity Construction did on the park.
Acting Director Jackson advised the Board that there will be a special SPDC meeting on March 4, 2003,
and the meeting on March 18, 2003 will be canceled.
CONSENT AGENDA:
Agenda Item No 6A Approval of the minutes for the regular SPDC meeting held September 17,
2002.
Agenda Item No 6B Approval of the minutes for the regular SPDC meeting held on October 15,
2002.
Motion was made to approve the minutes of the SPDC meeting held September 17, 2002 and October
15, 2002 as presented.
Motion: Stephen
Second: Rawls
Ayes: Stephen, Stacy, O'Conner, Wood, Rawls, Evans
Nays: none
Approved: 6-0
REGULAR AGENDA:
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Agenda Item No. 7A. Recommendation to enter into an agreement with Dunkin, Sims, Stoffels,
Inc., for the design and engineering of the Bob Jones Park Softball facility improvements. Acting
Director Jackson presented this item to the board. The next planned stage of construction of Bob Jones
Park will be the renovation of the existing practice fields and all of the related amenities. The proposed
contract is for $120,000, or 7.5% of the proposed construction budget of $1,600,000, with up to, but not
to exceed, an additional $22,000 for reimbursable expenses to include geotechnical studies, surveying,
and printing costs. The proposed project was recommended for approval by the Parks Board (6-0) at
their February 10, 2003 meeting.
The board discussed this item. Acting Director Jackson stated that the project includes well, irrigation,
pipe rail fence, parking lot overlay and the completion of the existing phase. The goal is to have this
project completed in time for use next year.
No one stepped forward to speak during the public hearing.
Motion was made to recommend the agreement with Dunkin, Sims, Stoffels, Inc. for the design and
engineering of the Bob Jones Softball facility improvements, subject to Council's approval of the CIP
budget.
Motion: Rawls
Second: O'Conner
Ayes: Stacy, Rawls, Wood, O'Conner, Stephen, Evans
Nay: None
Approved: 6-0
Agenda Item No. 8. Adiournment.
Motion was made and carried to adjourn the meeting at 4:46 p.m.
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President W/ Ralph Evans
ATTEST:
Tara Brooks
Deputy City Secretary
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