2004-02-03 SPDC Meeting
a
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD
MEETING
February 3, 2004
LOCATION: Town Hall Council Chamber
1400 Main Street, Southlake, Texas
REGULAR SESSION 4:30 P.M.:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation regarding
prospective gift.
3. Reconvene: Action necessary on items discussed in executive session
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS - No items this agenda
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development Corporation
Board and will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the general order
of business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes for the special SPDC meeting held November 18, 2003.
REGULAR AGENDA:
7. Consider
A. Matching funds request from Grapevine Southlake Soccer Association for purchase and
construction of shade structures at Bob Jones Park
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, on Wednesday, January 28, 2004 at 5:00 p.m. pursuant to the Texas Government Code,
'~,,~101111BBBPB
Ch ter ~51~
4~AAI~
Lori A. Farwell °
~p
City Secretary ' o 's a
_ 'U=
If you plan to attend this meeting and have a dis%il'ty i pt require: cial, c eeds, please advise the City Secretary's Office 48 hours in advance at 481-
1490, and reasonable accommodations will be ma At ass*&- t.-
.,.az
SPDC Meeting
February 3, 2004
Page 2 of 2
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board
seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a
settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the
Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the
purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a
negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
February 3, 2004
MINUTES
Board Members Present: President Rex Potter; Vice-President Dorothy Wood; Members Sherry
Berman, W. Ralph Evans, Tom Stephen, and Andy Wambsganss.
Board Members Absent: Cara White
Staff Present: Director of Community Services Malcolm Jackson, Deputy Director of Community
Services Steve Polasek, and Deputy City Secretary Tara Brooks.
Agenda Item No. 1, Call to order. The meeting was called to order by President Rex Potter at 4:38
p.m.
Agenda Items No. 2 and 3, Executive Session/ Reconvene No executive session was necessary.
Agenda Item No. 4, Public Forum. No one spoke during the public forum.
Agenda Item No. 5, Administrative Comments There were no administrative comments.
Agenda Item No. 6A, Approval of the minutes of the special SPDC meeting held November 18,
2003.
Motion was made to approve the minutes of the special SPDC meeting held November 18, 2003 as
presented.
Motion: Evans
Second: Wood
Ayes: Stephen, Evans, Wambsganss, Wood, Potter
Nays: None
Abstains: Berman
Approved: 5-0-1
Agenda Item No. 7A, Matching funds request from Grapevine Southlake Soccer Association for
purchase and construction of shade structures at Bob Jones Park Deputy Director of Community
Services Steve Polasek presented this item to the Board. The Grapevine Southlake Soccer Association
(GSSA) has submitted a request to the City for consideration of matching funds in the amount of $5,000
for the purchase and installation of three shade structures. The proposal would allow for three shade
structures on the soccer fields and one to be located on the east side of the existing playground to
provide shade for parents and children. The proposed shade structures would consist of steel poles with
a polyethylene shade cloth. Suggested colors are tan poles with a forest green cover. These natural,
earth tone shades will blend with the existing facilities. The shade structures were approved as part of
the recent site plan at Bob Jones Park which included three shade structures at the soccer fields and one
shade structure by the existing playground. One shade structure currently exists today on the soccer field
area of Bob Jones Park. The Park and Recreation Board recommended approval 8-0.
Southlake Parks Development Corporation Meeting Minutes from February 3, 2004
Page 1 of 2
C
Deputy Director Polasek advised the Board the structures have a ten to fifteen year life span, and the
City would own the structures.
Motion was made to approve the matching funds request from Grapevine Southlake Soccer Association
for purchase and construction of shade structures at Bob Jones Park.
Motion: Wambsganss
Second: Stephen
Ayes: Evans, Wambsganss, Berman, Wood, Stephen, Potter
Nays: None
Approved: 6-0
Agenda Item No. 8. Adjournment.
With there being no other business to discuss, President Potter adjourned the meeting at 4:44 p.m.
resident ex Potter
ATTEST:
&I~
Tara Brooks
Deputy City Secretary
Southlake Parks Development Corporation Meeting Minutes from February 3, 2004
Page 2 of 2