2005-08-08 SPDC Meeting
City of Southlake, Texas
SPECIAL SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD
MEETING
August 8, 2005
LOCATION: Town Hall Council Chambers
1400 Main Street, Southlake, Texas
REGULAR SESSION 6:00 P.M.
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation regarding
prospective gift.
3. Reconvene: Action necessary on item discussed in Executive Session.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS - No items this agenda.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development Corporation
Board and will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the general order
of business and considered in its normal sequence.
6. Consent: Approval of the minutes for the SPDC meeting held August 2, 2005.
REGULAR AGENDA:
7. Consider:
A. Request for funding for Liberty Garden Phase II to include SPDC Matching Funds,
other funding sources and budget amendments.
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main
Street, on Friday, August 5, 2005 at 5:00 p.m~~rswtnt tp the Texas Government Code, Chapter 551.
;OU THE
O •F'
Lori A. Farwell = v =
City Secretary
If you plan to attend this meeting and have a disability'{14ttorey*rxtK~s special needs, please advise the City Secretary's Office 48 hours in
advance at 748-8015, and reasonable accommodations will be made to assist you.
SPDC Meeting
August 8, 2005
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EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board
seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a
settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the
Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the
purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a
negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
K
SPECIAL SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING:
AUGUST 8, 2005
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Board Members Present: Vice-President Cara White, and Members Sherry Berman, Michael Mills,
Virginia M. Muzyka, and Carolyn Morris
Board Members Absent: President Keith Shankland and Member Andy Wambsganss
Staff Present: Director of Community Services Malcolm Jackson, Deputy Director of Community
Services Steve Polasek, Director of Finance Sharen Elam, and Deputy City Secretary Tara Brooks
Agenda Item No. 1. Call to order. The meeting was called to order by Vice-President White at 6:02
p.m.
Agenda Items No. 2. Executive Session/Agenda Item No. 3. Reconvene. No executive session was
necessary.
Agenda Item No. 5. Administrative Comments. There were no administrative comments.
Agenda Item No. 4. Public Forum.
Lou Ann Heath, 1351 Lakeview Drive, Southlake, Texas, spoke on behalf of the Southlake Historical
Society. She requested SPDC to consider using some of the extra money in the SPDC fund to support
placing a Civil War era log cabin in a city park.
Emily Galpin spoke on behalf of the Bob Jones Nature Center. She requested SPDC consider using
some of the extra money to support the Bob Jones Park Nature Center.
Agenda Item No. 6. Approval of the minutes of the SPDC meeting held August 2, 2005.
Motion was made to table the minutes until the next SPDC meeting.
Motion: Berman
Second: Morris
Ayes: Berman, Mills, Morris, Muzyka, White
Nays: None
Approved: 5-0
Agenda Item No 7A Request for funding for Liberty Garden Phase II to include SPDC Matching
Funds and other funding sources and budget amendments. Director Jackson presented this item to
the board. The Liberty Garden Committee is requesting $15,000 in SPDC matching funds and the
balance of $110,070 from other funding sources. The City budgeted $100,000 in SPDC Matching Funds
for FY 2004-05. The current matching fund commitments are $102,500. Approval of this request
requires a $15,000 transfer from the SPDC Operating Fund to the SPDC CIP Fund. An additional
option, as recommended by the Parks Board, is to re-allocate the remaining unspent balance of $10,423
Southlake Parks Development Corporation Special Meeting Minutes, August 8, 2005
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i
initially awarded as part of Liberty Garden, Phase I, reducing the matching funds transfer amount.
Approval also requires a transfer of $110,070 from the SPDC Operating Fund to the SPDC CIP Fund for
the balance of the request. Although funding for this project is not specifically identified in the current
SPDC budget, funds are available as sales tax receipts are anticipated to exceed projection by
approximately $300,000. Staff has also identified $139,557 available from residual CIP project funds.
Wendy Carlucci and Liz Durham from the Liberty Garden Committee answered the board's questions.
The board discussed the funding options of this project and the process for approval.
Motion was made to amend the SPDC operating fund and the SPDC CIP fund to include $15,000 in
SPDC matching funds and $110,070 of the remaining funding from the SPDC CIP residual funds.
Motion: Morris
Second: Mills
Ayes: Berman, Mills, Morris, Muzyka, White
Nays: None
Approved: 5-0
Agenda Item No. 8. Adiournment.
With there being no other business to discuss, Vice-President White adjourned the meeting at 7:09 p.m.
Cara White
ATTEST: Vice-President
Tara Brooks
Deputy City Secretary
Southlake Parks Development Corporation Special Meeting Minutes, August 8, 2005
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