2007-05-01 SPDC Meeting
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD
MEETING
May 1, 2007
4:00 p.m.
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street
Southlake, Texas 76092
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation regarding
prospective gift, Executive Session may be held for the Southlake Parks Development
Corporation to seek advise from the City Attorney as to the posted subject matter of this
Southlake Parks Development Corporation meeting.
1. Section 551.072: Deliberation regarding real property
a. Land acquisition for potential park land
3. Reconvene: Action necessary on item discussed in Executive Session.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS - No items this agenda
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development
Corporation Board and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes from the April 3, 2007, Southlake Parks Development
Corporation regular meeting.
REGULAR AGENDA:
7. Consider:
A. Consideration and recommendation of bids for the Bob Jones Nature Center
Improvements
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May 1, 2007
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B. Recommendation of award bid for the Bob Jones Parking Lot Improvements
project to North Texas Contracting, Inc. in an amount of $337,400
8. Discussion: No items this agenda.
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, April 27, 2007, by 5:00 p.m. pursuant to the
Texas Government Code, Chapter 551.
Lori Payne, T C = ° m
City Secretary = v s CO
If you plan to attend this me'e t *md Jr$e a disability that requires special needs, please advise
the City Secretary's Office V"Wours in advance at (817) 748-8016, and reasonable
accommodations will be made to assist you.
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May 1, 2007
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EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the
duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary
Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: MAY 1, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Board Members Present: President Carolyn Morris, Vice-President Sherry Berman, Secretary Virginia
M. Muzyka, and Board Members Elaine Cox, Laura K. Hill, Gregory Jones (arrived at 4:31 p.m.) and
Mike Mills.
Board Members Absent: None.
Staff Present: Assistant City Manager Jim Blagg, Director of Community Services Steve Polasek,
Deputy Director of Community Services Chris Tribble, Parks Projects Coordinator Julie Dove, Director
of Finance Sharen Jackson and Deputy City Secretary Tara Brooks.
Agenda Item No. 1. Call to order.
The meeting was called to order by President Morris at 4:09 p.m.
Agenda Item No. 2. Executive Session.
President Morris announced City Council would be going into Executive Session pursuant to the Texas
Government Code, Section 551.072, Deliberation regarding real property. The Southlake Parks
Development Corporation adjourned for Executive Session at 4:11 p.m. Executive Session began at
4:14 p.m. and ended at 4:25 p.m.
Agenda Item No. 3. Reconvene. President Morris reconvened the meeting at 4:25 and asked if any
action was necessary.
Motion was made to proceed with and complete the real estate purchase negotiations and finalize the
contractual documents relative to a piece of property discussed in executive session pursuant to the terms
and conditions presented by the staff.
Motion: Cox
Second: Muzyka
Ayes: Berman, Cox, Hill, Muzyka, Morris
Nays: Mills
Approved: 5-1
Agenda Item No. 4. Public Forum.
No one spoke during the public forum.
Agenda Item No. 5. Administrative Comments.
There were no Administrative Comments.
Southlake Parks Development Corporation meeting minutes, May 1, 2007
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CONSENT AGENDA:
Agenda Item No. 6A. Approval of the minutes from the April 3, 2007 Southlake Parks
Development Corporation regular meeting.
Motion was made to approve the minutes from the April 3, 2007 Southlake Parks Development
Corporation regular meeting.
Motion: Berman
Second: Muzyka
Ayes: Berman, Cox, Hill, Mills, Morris, Muzyka
Nays: None
Approved: 6-0
REGULAR AGENDA:
Agenda Item No. 7A. Consideration and recommendation of bids for the Bob Jones Nature
Center Improvements. Director Polasek presented this item to the Board. The Board discussed the
bids and the bid process.
Board Member Jones arrived at the meeting during the discussion of this item.
Motion was made to reject the bids that were received and rebid the project.
Motion: Cox
Second: Muzyka
Ayes: Berman, Cox, Hill, Jones, Mills, Morris, Muzyka
Nays: None
Approved: 7-0
Agenda Item No. 7B. Recommendation of award bid for the Bob Jones Parking Lot
Improvements project to North Texas Contracting, Inc. in an amount of $337,400. Deputy Director
Tribble presented this item to the Board. Director Jackson answered questions regarding the funding of
this project.
Motion was made to recommend the award of the bid for the Bob Jones Parking Lot Improvements
project to North Texas Contracting, Inc. in an amount not to exceed $337,400 as presented in the staff
report.
Motion: Mills
Second: Berman
Ayes: Berman, Cox, Hill, Jones, Mills, Muzyka, Morris
Nays: None
Approved: 7-0
Agenda Item No. 8. Discussion.
Vice-President Berman asked about the status of lacrosse fields. Director Polasek reviewed some of the
prospects for lacrosse fields that staff is researching.
Southlake Parks Development Corporation meeting minutes, May 1, 2007
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Board Member Jones commended staff for the work they are doing with the flag football organization.
Vice-President Berman asked about the enrollment in the athletic programs. Director Polasek said that
enrollment is leveling off.
Agenda Item No. 9. Adjournment.
With there being no other business to discuss, President Morris adjourned the meeting at 5:00 p.m.
Carol Morris
ATTEST: President
Q -ba6wL
Tara Brooks
Deputy City Secretary
Southlake Parks Development Corporation meeting minutes, May 1, 2007
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