2008-07-15
SPECIAL SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING:
July 15, 2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Board Members present: Secretary Virginia M. Muzyka and Board Members Gregory Jones,
John Slocum, and Vernon Stansell.
Board Members absent: Vice-President Sherry Berman. (Per the By-laws of the Southlake
Parks Development Corporation, President Carolyn Morris is no longer eligible to serve on the
board since her term on City Council ended.)
Staff present: Assistant City Manager / Director of Public Safety Jim Blagg, Interim Director of
Community Services Chris Tribble, Director of Finance Sharen Jackson, and Deputy City
Secretary Tara Brooks.
Agenda Item No. 1. Call to order. The meeting was called to order by Secretary Muzyka at
4:19 p.m.
Agenda Item No. 2. Executive Session. Secretary Muzyka announced the Board would be
going into Executive Session pursuant to the Texas Government Code, Section 551.072,
deliberation regarding real property. The Board adjourned for Executive Session at 4:20 p.m.
Executive Session began at 4:22 p.m. and ended at 4:26 p.m.
Agenda Item No. 3. Reconvene. Secretary Muzyka reconvened the meeting at 4:26 p.m. and
asked if any action was necessary as a result of the Executive Session. No action was
necessary.
Agenda Item No. 4. Public Forum. No one spoke during the public forum.
Agenda Item No. 5. Administrative Comments. There were no comments.
CONSENT AGENDA: Consent agenda items are considered to be routine by the board and
are enacted with one motion.
_Agenda Item No 6A Approval of the minutes from the June 17, 2008 Southlake Parks
Development Corporation special meeting. A presentation was not made on this item.
Motion was made to approve the minutes from the June 17, 2008 Southlake Parks
Development Corporation special meeting as presented.
Motion: Jones
Second: Stansell
Ayes: Jones, Slocum, Stansell, Muzyka
Nays: None
Approved: 4-0
Southlake Parks Development Corporation meeting minutes, July 15, 2008
Page 1 of 3
REGULAR AGENDA:
Secretary Muzyka announced Vice-President Berman had sent an email regarding the budget
items and this email would be made part of the minutes.
Agenda Item No 7A Recommendation of award of bid to Robinson Landscape and
Construction Company for Liberty Park at Sheltonwood and Royal and Annie Smith Park in
the amount of $1,021,343, and recommendation of fund reallocation for this purpose. Interim
Director Tribble presented this item to the Board and answered their questions.
The Board discussed this request.
Motion was made to approve the recommendation of award of bid to Robinson Landscape
and Construction Company for Liberty Park at Sheltonwood and Royal and Annie Smith Park
and the reallocation of funds, as presented.
Motion: Jones
Second: Stansell
Ayes: Jones, Slocum, Stansell, Muzyka
Nays: None
Approved: 4-0
Agenda Item No 7B Recommendation of proposed SPDC Capital Improvement Plan and
Fiscal Year 2009 SPDC Capital Budget. Interim Director Tribble presented this item to the
Board and answered their questions. Director Jackson answered the Board's questions.
The Board discussed the trail at Noble Oaks Park, the roads in Bicentennial Park and possible
funding for an activity center.
No one spoke during the public hearing.
Motion was made to recommend the proposed SPDC Capital Improvement Plan and Fiscal
Year 2009 SPDC Capital Budget as presented by staff.
Motion: Stansell
Second: Slocum
Ayes: Jones, Slocum, Stansell, Muzyka
Nays: None
Approved: 4-0
Agenda Item No 7C Recommendation of proposed FY 2009 SPDC Operating Budget.
Interim Director Tribble presented this item to the Board.
No one spoke during the public hearing.
Motion was made to recommend the proposed FY 2009 SPDC Operating Budget.
Motion: Slocum
Second: Jones
Ayes: Jones, Slocum, Stansell, Muzyka
Nays: None
Southlake Parks Development Corporation meeting minutes, July 15, 2008
Page 2 of 3
Approved: 4-0
Agenda Item No. 8. Discussion. There was no discussion.
Agenda Item No. 9. Adjournment. Secretary Muzyka adjourned the meeting at 5:01 p.m.
Virgini . Muzyka
ATTEST: Secretary
t 12~b~o
Tara Brooks
Deputy City Secretary
Southlake Parks Development Corporation meeting minutes, July 15, 2008
Page 3of3
Chris Tribble
From: Linda Carpenter
Gant: Tuesday, July 15, 2008 8:11 AM
'Sherry Berman'
c:c: Chris Tribble
Subject: RE: CIP Budget
7/15/08
Good morning Sherry,
I'm forwarding your comments to Chris to take to the SPDC meeting today. Thanks for taking time to share your
thoughts about these issues.
Hope you have a nice time,
Linda
-----Original Message -----
From: Sherry Berman [mailto:sherry.berman@verizon.net]
Sent: Monday, July 14, 2008 10:20 PM
To: Linda Carpenter
Subject: CIP Budget
Linda,
-m you please include the following comments in the SPDC packet so that they will be included in the
minutes.
Thank you, Sherry
Dear SPDC members and Chris,
I am so sorry that I am not at this meeting, I hate to miss this as it has the CIP budget for 5 years, but I wanted
you to have my comments for the discussion.
It was either last year or the year before, the CIP budget was changed due to an event that would give the city
money therefore we decided that due to the money that would be donated to the city we needed to do a complete
update to Bicentennial Park. As we all know this money that was going to be donated to the city was not given
and as far as I know is completely off the table. Even though this part of the plan changed, the plan to update
Bicentennial stayed on the CIP.
Just recently I read in the newspaper that the survey indicated that the citizens wanted a recreation center. This
has always been on the CIP plan and keeps getting pushed back for special projects such as Bicentennial Park. It
was also mentioned in the paper that several council members would like to push this up due to the citizens
request.
I did speak with Sharon Jackson today and she indicates that the recreation center would cost somewhere
,tween 28-30 million. She also indicated that SPDC could not afford to fund both Bicentennial and the
recreation center at this time.
It is my desire for writing this that there will be some deep discussion on what is really the priority here. I know
that I cannot vote on this, but I would like to add that in the 12 years that I have lived here (most of those I have
been on either Park Board or SPDQ we have allocated more money to Bicentennial Park and have put off the
needs for many other projects so that we would have enough fields etc for these kids.
1 do feel that we have finally met those needs and it seems that the growth of our city is slowing, so they should
be sufficient for sometime. I do understand that there are issues with this park and it was never done properly in
the beginning. That needs to be part of the discussion.
If SPDC does decide to move forward with these fields, I would like it to be considered in the minutes to ask the
Park Board relook at the policy of these fields so that Southlake citizens can rent a field if they would like as the
SBA has totally exclusivity of these fields. We are asking the citizens to pay for these fields but you can only
use them if you belong to the SBA.
Thanks so much,
Sherry Berman