2009-10-20 SPDC Meeting
CITY OF
SOUTHLAKE
SPECIAL SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
October 20, 2009
4:00 p.m.
LOCATION: Southlake Town Hall
3'd Floor Training Room 3D
1400 Main Street
Southlake, Texas 76092
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of
the Texas Government Code, Section 551.071, consultation with attorney,
Section 551.072, deliberation regarding real property, and/or Section
551.073, deliberation regarding prospective gift, Executive Session may
be held for the Southlake Parks Development Corporation to seek advise
from the City Attorney as to the posted subject matter of this Southlake
Parks Development Corporation meeting.
3. Reconvene: Action necessary on item discussed in Executive
Session.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS: There are no items for this meeting.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks
Development Corporation Board and will be enacted with one motion. There will
be no separate discussion of items unless a Board member or citizen so
requests, in which event the item will be removed from the general order of
business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes from the joint City Council/Southlake Parks
Development Corporation/Parks Board meeting held August 3,
2009.
B. Approval of the minutes from the regular Southlake Parks
Development Corporation meeting held August 4, 2009.
C. Approval of the minutes from the joint Southlake Parks
Development Corporation/Parks Board meeting held August 10,
2009.
Southlake Parks Development Corporation
Meeting Date - October 20, 2009
Page 2 of 3
REGULAR AGENDA:
7. Consider:
A. Recommendation to approve a Guaranteed Maximum Price
Amendment with Dean Electric, Inc., dba Dean Construction, in the
amount of $10,245,740 for construction of Bicentennial Park
Project, Phase I.
B. Recommendation on Southlake Parks Development Corporation
(SPDC) matching funds request from Keep Southlake Beautiful in
the amount of $8,000 for construction of landscape beds in Liberty
Garden.
8. Discussion: There are no items for this meeting.
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards
at Town Hall, 1400 Main Street, on Friday, October 16, 2009 by 5:00 p.m.
pursuant to the Texas GovernM,p,oCode, Chapter 551.
Q~
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Lori Payne, TR C
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City Secretary
a
If you plan to attend this meetin tln
9' cl,nj.e"isability that requires special needs, please advise
the City Secretary's Office 48 hours in advance at (817) 748-8016, and reasonable
accommodations will be made to assist you.
Southlake Parks Development Corporation
Meeting Date - October 20, 2009
Page 3 of 3
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private
consultation with its attorney when the Board seeks the advise of its attorney
concerning any item on this agenda, about pending and contemplated litigations,
or a settlement offer, or on a matter in which the duty of the attorney to the
Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter
551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed
meeting to deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed
meeting to deliberate a negotiated contract for a prospective gift or donation to
the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A
CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION.
SPECIAL SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING:
OCTOBER 20, 2009
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Board Members present: President Carolyn Morris, Vice-President Virginia M. Muzyka,
Secretary Pamela A. Muller, Board Members Sherry Berman, Deborah Frazier, Gregory Jones
(arrived 4:12 p.m.), and John Slocum.
Board Members absent: None
Staff present: Assistant City Manager Jim Blagg, Director of Community Services Chris
Tribble, Director of Finance Sharen Jackson, and Deputy City Secretary Tara Brooks.
Agenda Item No. 1. Call to order. The meeting was called to order by President Morris at 4:06
p.m.
Agenda Item No. 2. Executive Session / Agenda Item No. 3. Reconvene. An Executive
Session was not held.
Agenda Item No. 4. Public Forum. No one spoke during the public forum.
Agenda Item No. 5. Administrative Comments. There were no administrative comments.
CONSENT AGENDA:
Agenda Item No. 6A. Approval of the minutes from joint City Council / Southlake Parks
Development Corporation / Parks Board meeting held August 3, 2009. There was not a
discussion on this item.
Motion was made to approve the minutes from joint City Council / Southlake Parks
Development Corporation / Parks Board meeting held August 3, 2009.
Motion: Muzyka
Second: Muller
Ayes: Berman, Frazier, Muller, Muzyka, Slocum, Morris
Nays: None
Approved: 6-0
Agenda Item No. 6B. Approval of the minutes from the regular Southlake Parks Development
Corporation meeting held August 4, 2009. There was not a discussion on this item.
Motion was made to approve the minutes from the regular Southlake Parks Development
Corporation meeting held August 4, 2009.
Motion: Muzyka
Second: Frazier
Ayes: Berman, Frazier, Muller, Muzyka, Morris
Southlake Parks Development Corporation meeting minutes, October 20, 2009
Page 1 of 3
Abstains: Slocum
Nays: None
Approved: 5-0-1
Agenda Item 6C. Approval of the minutes from the joint Southlake Parks Development
Corporation / Parks Board meeting held August 10, 2009. There was not a discussion on this
item.
Motion was made to approve the minutes from the joint Southlake Parks Development
Corporation / Parks Board meeting held August 10, 2009.
Motion: Muzyka
Second: Slocum
Ayes: Berman, Frazier, Muller, Muzyka, Slocum, Morris
Nays: None
Approved: 5-0
REGULAR AGENDA:
Agenda Item No. 7A. Recommendation to approve a Guaranteed Maximum Price
Amendment with Dean Electric, Inc., dba Dean Construction, in the amount of $10,245,740 for
construction of Bicentennial Park, Project, Phase 1. Director Tribble presented this item and
answered the Board's questions.
Board Member Jones arrived at the meeting during the staff presentation.
The Board discussed this item.
Motion was made to approve the recommendation to approve a Guaranteed Maximum Price
Amendment with Dean Electric, Inc., dba Dean Construction, in the amount of $10,245,740 for
construction of Bicentennial Park Project, Phase 1.
Motion: Berman
Second: Jones
Ayes: Jones, Frazier, Muller, Muzyka, Slocum, Berman, Morris
Nays: None
Approved: 7-0
Agenda Item 7B. Recommendation to approve SPDC Matching Funds request from Keep
Southlake Beautiful in the amount of $8,000 for construction of landscape beds in Liberty
Garden. Director Tribble presented this item to the Board. Applicant, Wendi Carlucci with
Keep Southlake Beautiful, discussed the item and answered the Board's questions.
Motion was made to recommend approval of the SPDC Matching Funds request from Keep
Southlake Beautiful in the amount of $8,000 for construction of landscape beds in Liberty
Garden.
Motion: Muller
Second: Frazier
Ayes: Frazier, Muller, Muzyka, Slocum, Berman, Jones, Morris
Nays: None
Southlake Parks Development Corporation meeting minutes, October 20, 2009
Page 2 of 3
Approved: 7-0
Agenda Item No. 8. Discussion.
There were no discussion items.
Agenda Item No. 9. Adjournment.
Motion was made to adjourn the meeting.
Motion: Slocum
Second: Muzyka
Ayes: Berman, Frazier, Jones, Muller, Muzyka, Slocum, Morris
Nays: None
Approved: 7-0
President Morris adjourned the meeting 4:42 p.m.
Carolyn orris
ATTEST: President
UM
Tara Brooks
Deputy City Secretary
Southlake Parks Development Corporation meeting minutes, October 20, 2009
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